§ 24-72-204.5 — Adoption of electronic mail policy

Colorado § 24-72-204.5

• Jurisdiction: Colorado
• Title 24: Government
• Art.: Public Records

Text

(1) On or before July 1,
1997, the state or any agency, institution, or political subdivision thereof that
operates or maintains an electronic mail communications system shall adopt a
written policy on any monitoring of electronic mail communications and the
circumstances under which it will be conducted.

(2) The policy shall include a statement that correspondence of the
employee in the form of electronic mail may be a public record under the public
records law and may be subject to public inspection under section 24-72-203.

(3) On or before January 1, 2024, each member of the general assembly, the
governor's office and each office of the governor, and each state agency and
institution shall submit a report to the staff of the legislative council of the general
assembly outlining its respective electronic mail retention policy. The members of
the general assembly may submit individual reports or may submit a report that
specifies the electronic mail retention policies of multiple members of the general
assembly.

Legislative History

Source: L. 96: Entire section added, p. 1485, � 7, effective June 1. L. 2023: (3) added, (SB 23-286), ch. 406, p. 2430, � 3, effective August 7.