Colorado § 24-21-403 Core goals - powers and duties - rules

Colorado Statutes

§ 24-21-403 — Core goals - powers and duties - rules

Colorado § 24-21-403

Title 24Government

Art.Secretary of State - Department of State

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Bluebook

Colo. Rev. Stat. § 24-21-403 (2026).

Text

(1)The general assembly hereby declares that the core goals in developing and modernizing electronic filing systems are to:

(a)Assure the security, accuracy, and preservation of public records required to be maintained by a clerk and recorder;

(b)Maintain the privacy of personal identifying information, online public access to which is not necessary to the proper functioning of land title records or other public records required to be maintained by a clerk and recorder;

(c)Assure that the sequence in which documents are received by a clerk and recorder for recording or filing is accurately reflected, to the greatest extent practicable, in the records of the clerk and recorder, regardless of whether documents are received electronically or by other means;

(d)Provide for onl

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(1) The general
assembly hereby declares that the core goals in developing and modernizing
electronic filing systems are to:

(a) Assure the security, accuracy, and preservation of public records
required to be maintained by a clerk and recorder;

(b) Maintain the privacy of personal identifying information, online public
access to which is not necessary to the proper functioning of land title records or
other public records required to be maintained by a clerk and recorder;

(c) Assure that the sequence in which documents are received by a clerk and
recorder for recording or filing is accurately reflected, to the greatest extent
practicable, in the records of the clerk and recorder, regardless of whether
documents are received electronically or by other means;

(d) Provide for online public access to public records maintained by a clerk
and recorder; and

(e) Assure that electronic filing systems used in different counties are
similar so as to facilitate the submission and searching of electronic records.

(2) In order to accomplish its business purpose, the board may impose an
electronic filing surcharge of up to two dollars that is uniformly collected on all
documents received by a county clerk and recorder for recording or filing on or
after January 1, 2017, through April 30, 2029.

(3) The board shall:

(a) Develop a strategic plan that incorporates the core goals;

(b) Determine functionality standards for an electronic filing system that
support the core goals;

(c) Issue a request for proposal for electronic filing system equipment and
software that the counties may choose to acquire;

(d) Develop best practices for an electronic filing system;

(e) Provide training to clerk and recorders related to electronic filing
systems;

(f) Award grants in accordance with section 24-21-404; and

(g) Prepare reports in accordance with section 24-21-406.

(4) The board may:

(a) Issue bonds in accordance with section 24-21-405; and

(b) Promulgate any rules necessary to administer the provisions of this part
4.

Legislative History

Source: L. 2016: Entire part added, (SB 16-115), ch. 356, p. 1479, � 3, effective June 10. L. 2021: (2) amended, (HB 21-1225), ch. 289, p. 1710, � 2, effective September 7. L. 2024: (2) amended, (HB 24-1269), ch. 394, p. 2719, � 9, effective July 1, 2025.