Washington Coalition For Open Government v. Pierce County

Court of Appeals of Washington·Decided February 20, 2019·No. 50718-8·Unpublished

Opinion

Filed

Washington State

Court of Appeals

Division Two

February 20, 2019

IN THE COURT OF APPEALS OF THE STATE OF WASHINGTON

DIVISION II

WASHINGTON COALITION FOR OPEN No. 50718-8-II GOVERNMENT,

Appellant,

v.

PIERCE COUNTY, UNPUBLISHED OPINION Respondent.

LEE, J. — The Washington Coalition for Open Government (WCOG) appeals the superior court’s order dismissing its Public Records Act (PRA) claim against Pierce County. WCOG argues that the County improperly redacted hundreds of responsive documents that were not exempt from disclosure under the PRA. WCOG also challenges the adequacy of the County’s exemption logs and claims that the County violated the PRA by not providing for electronic transmittal of the requested documents.

We hold that the County met its burden of establishing that the work product privilege exemption applied to the redacted documents. We also hold that the County’s exemption logs were adequate and that the County did not violate the PRA by refusing to transmit the requested documents electronically. Because we hold that the County did not violate the PRA, we affirm.

FACTS

A. THE NISSEN LITIGATION In 2011, Glenda Nissen, a Pierce County Sheriff’s detective, filed a complaint against Pierce County for disclosure of public records. Her request sought records that Pierce County Prosecutor Mark Lindquist had generated on his private cell phone.

The Nissen case was eventually heard by the Washington Supreme Court. Nissen v. Pierce County, 183 Wn.2d 863, 888, 357 P.3d 45 (2015). There, the County argued that Lindquist’s private cell phone records were exempt from disclosure under the PRA. Several organizations appeared as amicus curiae on behalf of the County, including the Washington Association of Prosecuting Attorneys (WAPA) and the Washington State Association of Municipal Attorneys (WAMA). Like the County, WAPA and WAMA argued that Lindquist’s private cell phone records were outside the scope of the PRA. Lindquist also personally intervened in the Nissen case. Lindquist argued that disclosure of his private cell phone records would constitute an unlawful search and seizure of his personal property.

Our Supreme Court rejected these arguments. Id. The court held that the records an agency employee prepares, owns, uses, or retains on a private cell phone within the scope of employment can constitute public records under the PRA. Id. B. WCOG’S PRA REQUEST WCOG appeared as an amici curiae and supported Nissen’s position in the Nissen case.

Id. at 868. While the Nissen litigation was still pending before the Washington Supreme Court, WCOG sent the County a request for public records in April 2015. WCOG requested the following:

(a) All correspondence, including email, between the County and Mr. Lindquist, other agencies, other public officials, and/or amicus organizations relating to the Glenda Nissen v. Pierce County litigation;

(b) All records discussing the conflict of interest between the County and Mr.

Lindquist in the Glenda Nissen v. Pierce County litigation, including any waiver or other resolution of such conflict;

(c) All records, including correspondence, agreements and invoices, relating to the retention of any private attorneys to represent Pierce County in the Glenda Nissen v. Pierce County litigation; and

(d) All records of litigation decisions being made for Pierce County as the defendant in the Glenda Nissen v. Pierce County litigation, specifically including but not limited to, records indicating which person(s) are making litigation decisions for the County in the Glenda Nissen v. Pierce County litigation in light of Mr. Lindquist’s status as a separate party to that litigation.

Clerk’s Papers (CP) at 2645.

WCOG “insist[ed]” that the County respond to its request either by email or internet transfer service. CP at 2646. WCOG instructed the County: “DO NOT SEND ME CORRESPONDENCE OR RECORDS BY SNAIL MAIL.” CP at 2646 (emphasis in original).

The County sent WCOG a responsive letter by regular mail on April 8. In its letter, the County explained that it did not release responsive public records “through untried or potentially unreliable internet transfer services.” CP at 2648. The County also explained that it would not communicate through email “because there [was] no guarantee of timely receipt of emails from external senders due to multiple spam filters” outside its control. CP at 2648. The County estimated that the first installment of responsive records would be available to WCOG in four weeks.

On April 17, WCOG emailed the County and objected to its refusal to correspond through email. WCOG emailed the County two days later and expanded its request to include:

(e) All records, including correspondence, email, notes, drafts and word processing files, relating in any way to the amicus briefs filed by the Pierce County Prosecuting Attorneys’ Association in the Glenda Nissen v. Pierce County litigation.

CP at 2651.

The County responded to WCOG’s expanded records request by a letter dated April 24.

The County informed WCOG that it had expanded the records search per WCOG’s request and it estimated that the first installment would be available on May 6.

On April 27, WCOG emailed the County and again objected to communication by regular mail, rather than email. WCOG instructed the County to notify WCOG by email “when at least the portion of the records” identified in its April 17 letter would be provided. CP at 2655.

The County responded by regular mail on May 5. The County informed WCOG that it required an additional three days to provide the responsive records due to “unforeseen circumstances, to include multiple communications to and from [WCOG].” CP at 2657.

On May 11, the County informed WCOG by regular mail that the first installment of records was available. The County identified 533 pages responsive to WCOG’s request, but informed WCOG that “a good number of these pages” had been fully redacted. CP at 2659. The County informed WCOG that the cost for copying and delivering the records was $88.65. The County offered to omit the fully redacted pages from release and to recalculate the cost excluding the redacted pages. The County also provided an exemption log explaining that the redacted pages were exempt as work product. The brief explanation for each of the redacted pages stated:

RCW 42.56.290, CR 26, Koenig v. Pierce County, 151 Wash. App. 221 (2009) | Work Product – Mental Impressions/legal opinions | Redacted or exempted material in prosecutor file contains mental impressions, legal opinions, legal research generated by or for an attorney.

....

RCW 42.56.290, CR 26, Koenig v. Pierce County, 151 Wash.App. 221(2009) | Work Product Document | Redacted or exempted material within prosecutor’s file are documents gathered by an attorney and legal staff in anticipation of actual litigation in State v. Glenda Nissen v. Pierce County, Thurston County Superior Court No. 11-2-02312-2, Washington Supreme Court 908753 and 871876, Court of Appeals II 448521.

CP at 2660-63.

WCOG responded by email on May 14. WCOG claimed that the exemptions were improper because they did not contain adequate description of the claimed exemption. The County did not respond to WCOG’s email. On July 1, WCOG sent the County an email notifying the County that it would be sending a check for $88.65 “under protest.” CP at 2665.

On July 9, the County sent WCOG another letter by regular mail. The letter explained that the County had sent WCOG the 72 pages that had not been fully redacted. The County returned WCOG’s check and informed WCOG that it would send the 461 pages of fully redacted records upon request. WCOG requested the remaining 461 pages by email on July 15.

On August 10, the County informed WCOG by regular mail that the second installment of responsive records was ready. The County also included an exemption log for this installment, which identified hundreds of pages of responsive records as work product. The exemption logs contained the following brief explanations:

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Washington Coalition For Open Government v. Pierce County, (Wash. Ct. App. 2019).

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