The United States v. Human Resources Management, Inc.

745 F.2d 642, 1984 U.S. App. LEXIS 15200
CourtCourt of Appeals for the Federal Circuit
DecidedOctober 3, 1984
DocketAppeal 84-522
StatusPublished
Cited by4 cases

This text of 745 F.2d 642 (The United States v. Human Resources Management, Inc.) is published on Counsel Stack Legal Research, covering Court of Appeals for the Federal Circuit primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
The United States v. Human Resources Management, Inc., 745 F.2d 642, 1984 U.S. App. LEXIS 15200 (Fed. Cir. 1984).

Opinions

FRIEDMAN, Circuit Judge.

This is an appeal by the United States from a decision of the Armed Services Board of Contract Appeals (Board) (1) converting the government’s termination of a contract for default into a termination for the convenience of the government and (2) determining that the contractor is entitled to receive an increase in the amount of its indirect costs of performing the contract. 83-1 BCA f[ 16,526. We reverse on both issues.

I

A. The rather complex factual background involved in this appeal is fully set forth in the Board’s opinion. We present here those facts most salient to our disposition of the case.

Both issues arise out of the same contract (the contract). The contract, entered into in January 1981, was between the Agency for International Development (AID) and the Small Business Administration (SBA). SBA agreed to provide the services the contract covered by subcontracting for them with the appellant, Human Resources Management, Inc. (Resources). SBA delegated to AID “the responsibility for administering the subcontract.”

The contract was of the cost reimbursement type. Resources was to be paid its costs of performance plus a fixed fee. The contract provided for the establishment of negotiated provisional rates covering Resources’ overhead costs, which were subject to change through negotiation. See Part IIIA, infra. Under the contract, AID was to make progress payments to Resources as the work progressed.

The contract arose as part of an effort by AID to explore the value of advanced communications technology, including satellites, for “extending and improving education, health, and agriculture services to [644]*644rural communities” in less developed countries. The project, a cooperative effort with the government of Peru, involved installing equipment in three remote Peruvian cities, developing uses for the equipment, and testing any improvement the project caused.

Resources was required to provide various kinds of technical assistance to the Peruvians, including training, coordination, and engineering support services. The contract also required Resources to evaluate the effectiveness of the program and to disseminate the results to other Latin American governments.

The contract further provided:
In order to assure objectivity, the contractor shall carry out a substantial portion of evaluation activities through a subcontractor with appropriate experience in evaluation of development communication projects in Latin America.

Resources selected Florida State University (the University) as the subcontractor.

Delays plagued the performance of the contract, primarily because the communications equipment central to the project was not purchased and installed in a timely manner. Resources and the University could not perform many of their functions until AID and the government of Peru approved the equipment design and specifications and the installation sites. Other functions depended upon the equipment actually being in place. Changes in the equipment specifications and installation sites, often emanating from Peru, delayed nearly all aspects of the contract. Moreover, Resources had to coordinate the procurement of the equipment — work not specified in the contract — for which it received reimbursement.

The delays caused severe cash flow problems for Resources, largely because its overhead and general and administrative expenses (indirect costs) greatly exceeded anticipated levels. As a result, Resources did not pay the University amounts due under the subcontract. Resources, however, billed the government for the amounts due to the University and the government paid Resources those amounts.

On March 17, 1982, the University wrote to the contracting officer informing him that Resources had failed to pay eight invoices totalling more than $36,000 for work through January 1982. The University threatened to stop work on March 26, 1982, if the invoices remained unpaid.

On March 24, 1982, the contracting officer sent a “cure” letter to Resources. After noting that a “work stoppage by Florida State would adversely affect performance of [the] contract,” the letter stated that Resources could bill the government only for “expenditures made during the period covered.” It further stated that since Resources had not paid the University, “the validity of [Resources’] voucher certification that the sum claimed is ‘proper and due’ is in doubt.” The letter concluded with a warning that failure to cure the deficiencies within ten days could result in termination of the contract for default.

Although Resources assured the government that it had taken definitive action to cure the deficiency, Resources apparently did no more than promise the University that it would be paid. After discussing the problem with the contracting officer, the University terminated the subcontract on May 7, 1982, because of Resources’ continued failure to pay the invoices. On June 4, 1982, the contracting officer terminated the contract for default. The validity of this termination is the first issue in the ease.

The second issue involves the amount of allowable overhead under the contract. In late May 1982, Resources informed the contracting officer that its actual indirect costs exceeded the provisional rates specified in the contract. Resources sought, as the contract apparently permitted, to amend the rates in order to permit reimbursement of its actual expenditures.

Although AID’s Overhead and Special Cost Branch approved the increase, the contracting officer denied it. The contracting officer interpreted the contractual provision setting negotiated provisional overhead rates as establishing a ceiling on [645]*645those rates, which could be adjusted down but not up.

B. Resources appealed to the Board both the default termination and the refusal to allow increased indirect costs. The Board reversed both decisions of the contracting officer.

The Board held that the government had failed to prove that Resources either had breached any specific provision of the contract or had endangered performance — the two grounds under the contract that justified the government in terminating for default. See Part IIA, infra. It ordered the contracting officer to convert the termination for default into a termination for the convenience of the government.

The Board further held that under the contract the provisional overhead rates were subject to upward renegotiation in the light of the actual experience under the contract. The Board refused to consider the government’s parol evidence that the parties understood that the provisional rates for overhead set a ceiling on those changes, on the ground that the contractual provisions were unambiguous.

II

A. The General Provisions, Cost Reimbursement Type Contracts, incorporated in this contract by reference, provide for termination for default.

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The United States v. Human Resources Management, Inc.
745 F.2d 642 (Federal Circuit, 1984)

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Bluebook (online)
745 F.2d 642, 1984 U.S. App. LEXIS 15200, Counsel Stack Legal Research, https://law.counselstack.com/opinion/the-united-states-v-human-resources-management-inc-cafc-1984.