the Austin Bulldog v. Lee Leffingwell, Mayor, Chris Riley, Council Member Place 1, Mike Martinez, Mayor Pro Tem, Place 2, Randi Shade, Council Member Place 3, Laura Morrison, Council Member Place 4, Bill Spelman, Council Member Place 5, Sheryl Cole, Council Member

490 S.W.3d 240, 45 Media L. Rep. (BNA) 1197, 2016 WL 1407818, 2016 Tex. App. LEXIS 3652
Court of Appeals of Texas·Decided April 8, 2016·No. NO. 03-13-00604-CV·Published·Cited by 14 cases

Opinion

OPINION

Jeff Rose, Chief Justice

The sole issue in this appeal, and one of first impression for a Texas appellate court, is whether the Public Information Act’s exception to disclosure for “an email address of a member of the public” 1 shields from disclosure the personal email address of an elected official when that email address is used to transact official government business. Appellees, the may- or of Austin and various members of the Austin City Council in office during 2011 (collectively, the City Officials), responded to open-records requests from appellant, The Austin Bulldog, by producing the public-information emails requested, but relying on the above-described exception and a letter ruling from the Texas Office of the Attorney General, redacted from those emails their own personal email addresses. The Austin Bulldog sued the City seeking unredacted copies of the emails, but on cross-motions for summary judgment, the district court ruled in favor of the City Officials. Based on our conclusion that the redacted email addresses do not fall under the PIA’s member-of-the-public email-address exception and, therefore, must be produced as public information, we reverse the district court’s summary judgment and render judgment in favor of The Austin Bulldog.

Background

The facts of this case are undisputed. The Austin Bulldog 2 filed several open-records requests in 2011 requesting, generally, all public information 3 contained in emails between the mayor, council members, and the city manager. The requests were broadly worded to encompass all emails involving City business, whether they were transmitted on City-owned or *243 personal devices and whether using City-assigned or personal email addresses. 4 The City produced some of the requested information immediately, but sought an Attorney General ruling on the documents it withheld, asserting that the information was not public information because it did not reference City business. 5 The City produced the withheld information after the Attorney General’s office issued a letter opinion advising the City that most of the requested emails were subject to disclosure under the PIA because they “consisted of communications sent to or from the city council members in their capacity as city officials.” The City redacted from that information, however, the personal email addresses of the City Officials, citing the letter ruling’s instruction that it do so based on PIA section 552.137’s exception from disclosure for the “email address of a member of the public” “unless the member of the public consents to its release.” 6

Taking issue with the City’s redaction, The Austin Bulldog filed the underlying suit in Travis County District Court seeking declaratory judgment that the personal email addresses of the City Officials in this context were not protected from disclosure under the exception 7 and asking for mandamus relief ordering disclosure of unredacted copies of the emails. 8 The parties filed cross-motions for summary judgment joining issue on the applicability of the member-of-the-public email-address exception, specifically on whether the City Officials are, in this context, “members of the public.” And it is on that same issue that The Austin Bulldog challenges the district court’s summary judgment in favor of the City. 9

Discussion

We begin with a review of the purposes, goals, and structure of the PIA. The Legislature expressly provides in the PIA that it is the policy of this State that the public have “complete information about the affairs of government and the official acts of public officials and employees.” 10 The *244 PIA is aimed at preserving a fundamental tenet of representative democracy — “that the government is the servant and not the master of the people,” and reflects the public policy that the people of Texas “remain[] informed so that they may retain control over the instruments they have created.” 11 To advance these policy goals, the Legislature has directed that we “liberally construe” the PIA in favor of disclosure of requested information. 12

In keeping with these fundamental purposes of promoting transparency in government, the PIA’s key provisions require that (1) “[pjublic information is available to the public at a minimum during the normal business hours of the governmental body”; 13 and (2) an “officer for public information of a governmental body shall promptly produce public information ... on application by any person to the officer.” 14 The remaining provisions of the PIA effectuate these mandates by, generally speaking, defining the applicability of the PIA and its. various terms as necessary; 15 creating a process for public-information requests, including administrative procedures and judicial review; 16 and specifying limited categories of public information that can or must be excluded from disclosure even if properly requested, 17 in part to protect the personal privacy of individuals. 18 In sum, the PIA generally obligates the government to make public information reasonably available to whomever properly requests it. Only if the requested public information falls under one of the PIA exceptions to disclosure or is made confidential by external law — the government’s burden to show 19 — does this obligation change.

As noted, there are no underlying fact issues, and the parties do not dispute that The Austin Bulldog’s request was proper and that the requested information is “public information.” The only dispute here is whether the PIA’s member-of-the-public email-address exception applies to the personal email addresses of the City Officials on the facts before us. Thus, we are presented with matters of statutory construction, which are legal questions. 20 Specifically, whether information is subject to the PIA and whether an exception to *245 disclosure applies to the information are questions of law that we review de novo. 21

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the Austin Bulldog v. Lee Leffingwell, Mayor, Chris Riley, Council Member Place 1, Mike Martinez, Mayor Pro Tem, Place 2, Randi Shade, Council Member Place 3, Laura Morrison, Council Member Place 4, Bill Spelman, Council Member Place 5, Sheryl Cole, Council Member, 490 S.W.3d 240, 45 Media L. Rep. (BNA) 1197, 2016 WL 1407818, 2016 Tex. App. LEXIS 3652 (Tex. Ct. App. 2016).

490 S.W.3d 240 (the Austin Bulldog v. Lee Leffingwell, Mayor, Chris Riley, Council Member Place 1, Mike Martinez, Mayor Pro Tem, Place 2, Randi Shade, Council Member Place 3, Laura Morrison, Council Member Place 4, Bill Spelman, Council Member Place 5, Sheryl Cole, Council Member) — published by Counsel Stack Legal Research, free access to 12M+ legal documents.

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