Spina Asphalt Paving Excavating Contractors, Inc. v. Borough of Fairview

701 A.2d 441, 304 N.J. Super. 425, 1997 N.J. Super. LEXIS 384
CourtNew Jersey Superior Court Appellate Division
DecidedSeptember 26, 1997
StatusPublished
Cited by13 cases

This text of 701 A.2d 441 (Spina Asphalt Paving Excavating Contractors, Inc. v. Borough of Fairview) is published on Counsel Stack Legal Research, covering New Jersey Superior Court Appellate Division primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Spina Asphalt Paving Excavating Contractors, Inc. v. Borough of Fairview, 701 A.2d 441, 304 N.J. Super. 425, 1997 N.J. Super. LEXIS 384 (N.J. Ct. App. 1997).

Opinion

The opinion of the court was delivered by

COBURN, J.A.D.

The Borough of Fairview, upon receipt of bids submitted in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1 to -49, awarded a contract for its Ninth Street Sewer, Phase 13 [427]*427Project to defendant Tomaro Contracting, Inc. (“Tomaro”). Plaintiff, Spina Asphalt Paving Excavating Contractors, Inc. (“Spina”), instituted this action in lieu of prerogative writs, claiming that the Borough arbitrarily failed to recognize that Spina’s bid was lower than Tomaro’s. On motions for summary judgment filed by all parties1 to the action, the Law Division agreed with Spina and ordered the Borough to award it the contract. The municipal defendants and Tomaro appeal. We affirm.

The bidding was on a unit price basis and the proposals were submitted on forms supplied by the Borough. There were twenty-five items. One item provided the source of this litigation. It related to the provision of dense graded aggregate base course. The proposal form and the manner in which Spina’s bid was expressed is as follows:

“ITEM NO. ESTIMATED QUANTITY DESCRIPTION AND UNIT PRICES UNIT PRICE COMPUTED TOTALS
6. 1,350 S.Y. Dense Graded Aggregate Base Course, 4” Thick
FOUR HUNDRED Dollars $400,00 $5400,00”

(Only the underlined words and figures were inserted by Spina.) The other twenty-four items were set up in a similar fashion. At the end of the form the bidder was required to express in words and numbers the total of the twenty-five items. Spina’s total bid expressed in words and figures in the proper place at the end of the form was $125,781.85. Tomaro’s total bid of $128,108.50 was higher by $2,326.65.

The bid specifications in part provided:

8. Errors in Bid
[428]*428In the event there is a discrepancy between the unit prices and the extended totals, the unit prices shall prevail In case there is an error in the summation of the extended totals, the extended totals shall govern and the computed summation by the Engineer shall be accepted as the amount bid.
In the event there is a discrepancy between the item unit bid prices written in numbers and the item unit bid prices written in words, the item unit bid prices written in words shall govern.
[Emphasis added.]

Another provision of the specifications reserved to the Borough the right to “waive any informality if deemed in the best interests of the Owner.”

On the evening the bids were opened, plaintiff discovered that its secretary had erroneously indicated the unit price for item No. 6 as $400 per square yard when it should have been $4 per square yard, as reflected in the total bid for that aspect of the work. The next morning Spina faxed a statement to the Borough indicating the intended unit price was $4 for item No. 6.

On December 12, 1995, the Borough awarded the contract to Tomaro, taking the position that a literal application of Specification 8 required recalculation of Spina’s bid to reflect the $400 per unit price, thus making its total bid $660,381.85 instead of the total listed on the bid form of $125,781.85.

The Law Division held that the error in Spina’s bid was “nonmaterial and subject to waiver” under Township of River Vale v. R.J. Longo Construction Co., 127 N.J.Super. 207, 316 A.2d 737 (Law Div.1974). That case was approved by the Supreme Court in Meadowbrook Carting Co. v. Borough of Island Heights, 138 N.J. 307, 650 A.2d 748 (1994):

In River Vale, supra, 127 N.J.Super. at 216, 316 A.2d 737, Judge Pressler set forth a two-part test for determining “whether a specific noncompliance constitutes a substantial and hence non-waivable irregularity.” As the Appellate Division observed in L. Pucillo & Sons, Inc. v. Township of Belleville, 249 N.J.Super. 536, 547, 592 A.2d 1218, certif. denied, 127 N.J. 551, 606 A.2d 364 (1991) (Pucillo), “the test of materiality has been reduced to [a] * * * two-prong analysis.” It requires a determination
“□first, whether the effect of a waiver would be to deprive the municipality of its assurance that the contract will be entered into, performed and guaranteed according to its specified requirements, and second, whether it is of such a nature that its waiver would adversely affect competitive bidding by placing a [429]*429bidder in a position of advantage over other bidders or by otherwise undermining the necessary common standard of eompetition.[’]”
[Ibid. (quoting Palamar Constr., Inc. v. Township of Pennsauken, 196 N.J.Super. 241, 255, 482 A.2d 174 (App.Div.1983) (quoting River Vale, supra, 127 N.J.Super. at 216, 316 A.2d 737)).]
[Id. at 315, 650 A.2d 748.]

We agree with the Law Division on this point. However, in doing so we are not indicating, nor do we take the Law Division as indicating, that generally an error in a statement of a price can be treated as immaterial. It is only when, as here, the error is patent and the true intent of the bidder obvious that such an error may be disregarded.

The Supreme Court faced a similar problem in Public Constructors, Inc. v. New Jersey Expressway Authority, 43 N.J. 545, 206 A.2d 350 (1965). As to one of 138 unit items, the bidder described its unit price in numbers as “$250” and in words as “Sixty-five hundred dollars per acre.” Based on the quantity involved, the extended price was listed as “$6,500.” However, use of the figure expressed in words would have required the total bid for this item to be considered as being $169,000. The bid specifications provided, “In case of a discrepancy between the prices written in words and those written in figures, the written words shall govern.” Id. at 547, 206 A.2d 350. The Court responded to the public entity’s disregard of the written words and its acceptance of the numbers as representing the price bid in the following manner:

Plaintiff claims that since under the specifications the written words must govern, the bid for stripping the 26 acres must be considered as $169,000.

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701 A.2d 441, 304 N.J. Super. 425, 1997 N.J. Super. LEXIS 384, Counsel Stack Legal Research, https://law.counselstack.com/opinion/spina-asphalt-paving-excavating-contractors-inc-v-borough-of-fairview-njsuperctappdiv-1997.