Safeco Insurance Co. of America v. M.E.S., Inc.

289 F.R.D. 41, 2011 WL 6102014, 2011 U.S. Dist. LEXIS 140700
CourtDistrict Court, E.D. New York
DecidedDecember 7, 2011
DocketNo. 09-CV-3312 (ARR)(ALC)
StatusPublished
Cited by13 cases

This text of 289 F.R.D. 41 (Safeco Insurance Co. of America v. M.E.S., Inc.) is published on Counsel Stack Legal Research, covering District Court, E.D. New York primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Safeco Insurance Co. of America v. M.E.S., Inc., 289 F.R.D. 41, 2011 WL 6102014, 2011 U.S. Dist. LEXIS 140700 (E.D.N.Y. 2011).

Opinion

ORDER

CARTER, United States Magistrate Judge:

On July 30, 2009, plaintiff Safeco Insurance Company of America (“Safeco” or “plaintiff’) filed a complaint in the instant case against defendants M.E.S., Inc. (“MES”), M.C.E.S., Inc. (“MCES”), and George Makhoul (collectively, “MES defendants”), and defendants Hirani Engineering [45]*45& Land Surveying, P.C. (“Hirani Engineering”), Hirani/MES JV, Jitendra S. Hirani, and Sarta Hirani (collectively, “Hirani defendants” and, together with MES defendants, “defendants”). The complaint asserts multiple claims arising from written indemnity agreements among the parties. After a series of motions before Judge Ross, Safeco has been granted the right to three interim remedies as per the terms of the indemnity agreements: (1) the right to collateral security; (2) the right to an assignment of defendants’ claims arising out of the construction projects (and the right to a power-of-attorney to pursue those claims); and (3) the right to access defendants’ books and records. The parties are currently seeking court resolution of a series of discovery disputes.

The Current Discovery Motions

Defendants move to compel the production of certain documents withheld by Safeco under a claim of privilege. Specifically, defendants argue that Safeco cannot claim an attorney-client privilege or work-product protection over: (1) documents created during the period when Safeco’s external counsel, Watt, Tieder, Hoffar & Fitzgerald, LLP (“WTHF”), was also allegedly representing MES in their negotiations with the Corps to prevent a default on the construction projects; (2) consultant reports; (3) CSF invoices; (4) documents sent to third parties; (5) documents to or from Safeco employees acting in an administrative capacity; (6) notes of Safeco employees; (7) documents where WTHF is performing non-legal duties, and (8) legal invoices. In addition, defendants claim that Safeco must produce its internal claims manual. Lastly, defendants object to Safeco’s privilege logs as generally inadequate.

Safeco moves to compel the production of documents pursuant to Federal and Local Rules of Civil Procedure 26, 34, and 37. Specifically, Safeco is seeking: (1) documents relating to the defendants’ assignment of claims, and (2) documents relating to the defendants’ books and records. Safeco likewise contends that the MES defendants’ privilege log is inadequate and seeks production of all documents improperly withheld under the attorney-client privilege or work-product doctrine.

DISCUSSION

It is worth noting as an initial matter that many of the attorney-client privilege and work-produet issues require a fact-specific inquiry that are not capable of a categorical presumption.1 See AIU Ins. Co. v. TIG Ins. Co., No. 07 CV 7052(SHS)(HBP), 2008 WL 4067437, at *14 (S.D.N.Y. Aug. 28, 2008). To this end, rather than address in the abstract each of the specific categories of documents listed by defendants, I will set forth the applicable standards that the parties must meet in order to assert the attorney-client privilege or work-product doctrine. To the extent that these standards may be further tailored when applied in a particular context or to a certain type of document — for example, Safeeo’s communications with CSF or Safeco’s internal claims manual — these standards will be explained and applied to the facts of this case. Similarly, rather than addressing the parties’ numerous objections to specific privilege log entries, I will instead identify their general deficiencies, citing a few examples, and instruct the parties to apply the standards set forth herein when revising their privilege logs.

Attorney-Client Privilege

Since this is a diversity action involving only state-law claims, “it is state law that defines the elements of the attorney-client privilege.” Bowne of New York City, Inc. v. AmBase Corp., 150 F.R.D. 465, 470 (S.D.N.Y.1993) (citing Fed.R.Evid. 501).2 In [46]*46New York, the elements of the attorney-client privilege are “the existence of an attorney-client relationship, a communication made within the context of that relationship for the purpose of obtaining legal advice, and the intended and actual confidentiality of that communication.”3 Abu Dhabi Commercial Bank v. Morgan Stanley, 08 CV 7508(SAS), 2011 WL 4716334, at *2 (S.D.N.Y. Oct. 3, 2011) (quoting Bourne of New York City, Inc. v. AmBase Corp., 161 F.R.D. 258, 264 (S.D.N.Y.1995)).

“Generally, communications made between a defendant and counsel in the known presence of a third party are not privileged.” Abu Dhabi 2011 WL 4716334, at *2. An exception to this general rule has been recognized for communications between an attorney and the agent or employee of his or her corporate client.4 Id. Another exception has been recognized for communications between a company’s lawyers and its independent contractor. When an independent contractor “assumes the functions and duties of a full-time employee” such that he or she is a “de facto employee” of the company, then his or her communications will receive protection. Id. (quoting Export-Import Bank of the United States v. Asia Pulp & Paper Co., 232 F.R.D. 103, 113 (S.D.N.Y.2005)).5

Workr-Product Doctrine

“[F]ederal law governs the applicability of the work product doctrine.” Botone, 150 F.R.D. at 471. “The work product doctrine is codified in Fed.R.Civ.P. 26(b)(3), which provides that a party is not entitled to obtain discovery of ‘documents and tangible things that are prepared in anticipation of litigation or for trial by or for another party or by or for that other party’s representative’ unless a showing of substantial need and lack of undue hardship is made.” Abu Dhabi 2011 WL 4716334, at *3. Whether materials are protected under this rule is “necessarily [a] fact-specific” determination. Id. The party asserting work-product immunity bears the burden of establishing that it applies. Id.

“A document is prepared in anticipation of litigation if, ‘in light of the nature of the document and the factual situation in the particular case, [it] can fairly be said to have been prepared or obtained because of the prospect of litigation.’ ” Id. (quoting United States v. Adlman, 134 F.3d 1194, 1196 (2d Cir.1998)) (emphasis in original). However, the possibility of litigation must be more than “remote.” Abu Dhabi 2011 WL 4716334, at *3. “[Documents prepared both for litigation and business purposes may be protected under Rule 26(b)(3),” but if the material was prepared “in the ordinary course of business” or “would have been created in essentially similar form irrespective of the litigation,” then it is not afforded protection under Rule 26(b)(3). See id.; Adlman, 134 F.3d at 1202 & 1204.

1. Adequacy of Privilege Logs

Free access — add to your briefcase to read the full text and ask questions with AI

Related

Cite This Page — Counsel Stack

Bluebook (online)
289 F.R.D. 41, 2011 WL 6102014, 2011 U.S. Dist. LEXIS 140700, Counsel Stack Legal Research, https://law.counselstack.com/opinion/safeco-insurance-co-of-america-v-mes-inc-nyed-2011.