Robinson v. Bd. of Comm'rs of the Cty. of Eddy

2015 NMSC 035, 8 N.M. Ct. App. 797
New Mexico Supreme Court·Decided October 30, 2015·No. 35,160·Published·Cited by 1 cases

Opinion

1 IN THE SUPREME COURT OF THE STATE OF NEW MEXICO 2 Opinion Number: 3 Filing Date: October 30, 2015 4 NO. S-1-SC-35160

5 KAREN ROBINSON, IN HER 6 capacity as County Assessor,

7 Plaintiff-Appellee, 8 v.

9 BOARD OF COMMISSIONERS OF THE 10 COUNTY OF EDDY, ROXANNE LARA, 11 JOHN VOLPATO, JR., GUY E. 12 LUTMAN, LEWIS DERRICK, AND 13 TONY HERNANDEZ,

14 Defendants-Appellants.

15 CERTIFICATION FROM THE NEW MEXICO COURT OF APPEALS 16 Steven L. Bell, District Judge

17 Caraway, Tabor & Byers, L.L.P. 18 Matthew T. Byers 19 Carlsbad, NM

20 for Appellants

21 Bridget Ann Jacober 22 Santa Fe, NM 1 for Appellee 1 OPINION 2 BOSSON, Justice. 3 {1} In 1986 our Legislature established a county property valuation fund to assist 4 county assessors in fulfilling their statutory obligations to maintain current and 5 correct values of all property within their jurisdictions. See NMSA 1978, § 7-36- 6 16(A) (2000); NMSA 1978, § 7-38-38.1(C) (2007). The County Assessor for Eddy 7 County (County Assessor or Assessor) sought to use some of these funds to contract 8 with a private company for technical assistance in locating and valuing oil and gas 9 property. The County Commission for Eddy County (County Commission) refused 10 to approve the proposed plan because it believed that a contract to pay private, 11 independent contractors to assist the County Assessor in the performance of the 12 Assessor’s statutory duties exceeded the Commission’s lawful authority. 13 {2} We are persuaded that the County Commission does have such authority under 14 law, and that the contract under consideration here would not exceed that authority 15 or be otherwise ultra vires. The district court having previously issued a declaratory 16 judgment to that same effect, we affirm. 17 BACKGROUND 18 {3} The parties presented this case to the district court on stipulated facts. We 19 extract from the record the most salient of these stipulations to provide background

1 and context.

2 1. The current Property Tax Code (“PTC”) was enacted in 1973 3 under Chapter 258.

4 2. The PTC provides for “county property valuation fund[,”] NMSA 5 1978, §[ ]7-38-38.1 enacted in 1986. This law is remedial 6 legislation intended to provide assessors with resources (“the 1% 7 fund”) to meet their statutory obligation to maintain current and 8 correct values of all property within their jurisdiction. [Section 7- 9 36-16].

10 3. Expenditures from the county property valuation fund shall be 11 made pursuant to a property valuation program presented by the 12 county assessor and approved by a majority of the county 13 commissioners.

14 4. Beginning in 2007, Karen Robinson, as Eddy County Assessor, 15 requested approval from the commissioners to use the 1% fund to 16 contract for technical assistance in locating and valuing oil and 17 gas property. Exhibit 5 (Eddy County Board of Commissioners 18 Minutes).

19 5. Each year, since 2008, the Eddy County Assessor submitted a 20 property valuation program, which included an oil and gas audit. 21 Each year a majority of the Eddy County commissioners approved 22 the Assessor’s property valuation program. See[] Exhibit 6 (2008 23 Budget Report); Exhibit 7 (2009 Budget Report); Exhibit 8 (2013 24 Budget Report).

25 6. The Eddy County commissioners, however, would not agree that 26 the oil and gas audit could be performed with appraisal assistance 27 procured through an independent contractor, even though monies 28 available in the Assessor’s 1% fund would pay the costs of the 29 audit. Exhibit 5 (Minutes); Exhibit 9 (April 18, 2008 Letter from

1 Robinson to PTD Director).

2 7. By constitutional provision and legislation, New Mexico counties 3 are authorized to enter into contracts. . . .

4 ....

5 9. The sole prohibition on contracting by counties relates to 6 transactions favoring persons who have been county employees 7 within the preceding year. NMSA 1978, §[ ]4-44-24 [(1969, 8 repealed 2011)].

9 ....

10 11. In 2007 and 2012, with the consent of the Eddy County 11 Commission, the Assessor issued a Request for Proposals for an 12 Eddy County Personal Property Audit. Exhibit 11 (Request for 13 Proposals for Eddy County Oil and Gas Personal Property Audit 14 Bid # B-07-20); Exhibit 12[] (Request for Proposals B-11-23 15 Eddy County Oil and Gas Personal Property Audit).

16 12. After evaluating the RFP responses in 2012, the Eddy County 17 Assessor sought to have the Eddy County commissioners contract 18 with the successful bidder, using the Assessor’s 1% fund to pay 19 for the contract services. Exhibit 5 (Minutes of March 14, 2012 20 Eddy County Commission meeting).

21 13. The Eddy County commissioners asserted that the Assessor did 22 not have the legal authority to use contractual assistance to 23 conduct an oil and gas property audit. Id.

24 14. The commissioners relied on Fancher v. Board of 25 Commissioners, [1921-NMSC-039, 28 N.M. 179, 210 P.237,] in 26 refusing to execute a contract to hire the technical assistance 27 needed by the Assessor. Exhibit 5 (Minutes of March 14, 2012

1 Eddy County Commission meeting). 2 ....

3 17. The Eddy County commission also relies on the argument that the 4 legislature’s assignment of the “sole responsibility” and authority 5 at the county level for property valuation maintenance, subject 6 only to the general supervisory powers of the director (NMSA 7 1978, §[ ]7-36-16(A)) prohibits the Assessor from contracting for 8 appraisal assistance.

9 18. In other statutes, the legislature has employed the terms “sole 10 responsibility” and “sole authority” to allocate liability and 11 delegate power, not to restrict an official’s actions. Exhibit 4 12 (Fastcase search of term “sole authority”).

13 19. At the 2013 Eddy County commission budget hearings, the 14 commissioners stated that if there were a court order declaring 15 that the Assessor is permitted to utilize contractual assistance, the 16 commissioners would sign the contract with the successful bidder 17 responding to the 2012 RFP. Exhibit 5 (Minutes of March 14, 18 2012 Eddy County Commission meeting).

19 ....

20 25. A determination of the Assessor’s legal authority to utilize 21 contractual technical assistance in assessing property will impact 22 all thirty-three assessors in New Mexico.

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Robinson v. Bd. of Comm'rs of the Cty. of Eddy, 2015 NMSC 035, 8 N.M. Ct. App. 797 (N.M. 2015).

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