Phelps v. Commissioner

62 T.C. No. 57, 62 T.C. 513, 1974 U.S. Tax Ct. LEXIS 76, 18 Fed. R. Serv. 2d 1525
CourtUnited States Tax Court
DecidedJuly 15, 1974
DocketDocket No. 1180-71
StatusPublished
Cited by3 cases

This text of 62 T.C. No. 57 (Phelps v. Commissioner) is published on Counsel Stack Legal Research, covering United States Tax Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Phelps v. Commissioner, 62 T.C. No. 57, 62 T.C. 513, 1974 U.S. Tax Ct. LEXIS 76, 18 Fed. R. Serv. 2d 1525 (tax 1974).

Opinion

OPINION

Feati-ieeston, Judge:

Petitioners Howard C. and Geraldine Phelps, husband and wife, seek an order directing respondent to deliver to them “all statements including all transcripts of interviews by either or both” of them during the course of an investigation of their income tax returns. Respondent acknowledges that his agents interviewed one or both of the petitioners on 10 separate occasions between September 21, 1967, and August 6, 1969. He has submitted to the Court for in camera inspection a copy of the memorandum of each such interview, 'but objects to the delivery to petitioners of all except one of these memoranda, contending that they are not “statements” of a party to this litigation within the meaning of Rule 70(c) of the Tax Court Rules of Practice and Procedure.

The testimony of the special agent and revenue agent who conducted most of the investigation has been presented, describing in detail the procedure followed in conducting the interviews and preparing the memoranda. In the light of that testimony and our examination of the memoranda, we hold the memoranda are statements of parties to this proceeding and must be produced pursuant to Rule 70 (c).

Throughout the period in controversy, petitioners operated a loan business in El Paso, Tex. At a time not specified in the record, agents of the Internal Revenue Service commenced an investigation of petitioners’ joint Federal income tax returns for their taxable years 1962 through 1965. The purposes of the investigation, headed by a special agent, were to determine whether petitioners had properly reported their income for each of those years and to discover whether they were guilty of violating the criminal fraud provisions of the Internal Revenue Code of 1954.

The special agent and a revenue agent1 personally interviewed petitioners, jointly or individually, on nine different occasions. On a 10th occasion, the revenue agent interviewed Mrs. Phelps over the telephone. Prior to conducting each of these interviews, the agents prepared an outline of the topics they planned to cover during -the interview. Unless petitioners’ responses led them into other areas, the scope of their questioning was limited to the topics contained in the outline.

None of these interviews was recorded by stenographic, mechanical, or electrical means. However, during each interview the agents took notes in longhand of petitioners’ statements. The purpose of these notes was to get an accurate record of the questions asked petitioners and petitioners’ answers to those questions. Although the agents did not write down every word petitioners said, they made notes reflecting the substance of petitioners’ statements and occasionally quoted a phrase used by one of the petitioners if that was the most descriptive way of stating the response or if the agent did not understand the precise meaning- of the -phrase. The agents recorded only matters which, they considered pertinent to their investigation; they did not note discussions of the weather and similar pleasantries exchanged during the interviews.

In accordance with their supervisors’ instructions, the agents prepared a memorandum as soon as practical after each interview was held. Following each of the nine personal interviews, the agents met and reviewed their notes for completeness and accuracy. This meeting usually took place on the same day the interview was conducted or the next day. Immediately, the special agent dictated a draft memorandum of the interview.2 The recording of his dictation was sent to San Antonio, Tex., where the draft was typed. After the agents received the draft, they edited it — based on their notes and recollections of the interview — and returned it to San Antonio to -be retyped. When the agents received that version of the memorandum, they reviewed it again to make sure it accurately reflected the discussion -that had occurred during the interview, signed the memorandum, and inserted it in the files. When no further changes were necessary, the agents destroyed their notes of the interview and the rough drafts of the memorandum.

The memorandum of a telephone interview of Mrs. Phelps on April 9, 1968, -was drafted by the revenue agent who conducted the interview. lie wrote the memorandum in longhand following the interview and had it typed in El Paso, Tex. In other respects the telephone interview and the preparation of the memorandum relating thereto were handled in the same manner as the others.

Although -they do not quote petitioners’ responses to the agents’ questions word for word, the memoranda accurately reflect what petitioners said and were not merely selected portions of their responses. Petitioners’ answers are carefully recorded in the memoranda, even in those cases where the agents felt those responses were contradicted by other information the agents possessed. The memoranda do not contain information which was not brought out during the interviews. The agents avoided putting their personal impressions in the memoranda because they thought this would destroy the purpose of writing the memoranda, i.e., to provide a permanent record of what petitioners said during the interviews. The memoranda were to be used by the agents’ supervisors to review the case for a possible criminal proceeding and, in the event criminal charges were subsequently brought against petitioners, the agents could use the memo-randa to show “specifically” what petitioners had said in each of the interviews. However, no such proceeding has been instituted.

Petitioners were not represented by counsel at any of these interviews, and petitioners did not sign any of the memoranda. However, the memorandum of the March 20,1968, interview was shown to Mrs. Phelps during a meeting on September 27, 1968, which she and her husband attended, and she acknowledged that it correctly reflected her comments during the earlier interview. This was the only memorandum shown to petitioners, land respondent has produced it and made it available to petitioners.

Respondent maintains, as noted above, that petitioners are not entitled to copies of the nine memoranda in question because they are not a “Party’s Statements” as that term is used in Rule 70(c). Respondent further argues that, since the nine memoranda are not a party’s statements, they are not otherwise subject to discovery under Rule 72, Tax Court Rules of Practice and Procedure, on the ground that “they constitute material prepared in anticipation of litigation, and they contain the agents’ mental impressions and conclusions.” 3

Rule 70(b), Tax Court Rules of Practice and Procedure, defines the scope of discovery allowable under Rules 71 (interrogatories), 72 (production of documents and things), and 73 (examination by transferees). It limits discovery to “any matter not privileged and which is relevant to (he subject matter involved in the pending case.” This limitation, however, does not apply in the case of “statements” by a party to the litigation. As to such statements, Rule 70(c) reads as follows:

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Related

Riland v. Commissioner
79 T.C. No. 12 (U.S. Tax Court, 1982)
Phelps v. Commissioner
62 T.C. No. 57 (U.S. Tax Court, 1974)

Cite This Page — Counsel Stack

Bluebook (online)
62 T.C. No. 57, 62 T.C. 513, 1974 U.S. Tax Ct. LEXIS 76, 18 Fed. R. Serv. 2d 1525, Counsel Stack Legal Research, https://law.counselstack.com/opinion/phelps-v-commissioner-tax-1974.