Optimal Data Corp. v. United States

35 Cont. Cas. Fed. 75,708, 17 Cl. Ct. 723, 1989 U.S. Claims LEXIS 166, 1989 WL 91826
CourtUnited States Court of Claims
DecidedAugust 16, 1989
DocketNo. 238-86C
StatusPublished
Cited by8 cases

This text of 35 Cont. Cas. Fed. 75,708 (Optimal Data Corp. v. United States) is published on Counsel Stack Legal Research, covering United States Court of Claims primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Optimal Data Corp. v. United States, 35 Cont. Cas. Fed. 75,708, 17 Cl. Ct. 723, 1989 U.S. Claims LEXIS 166, 1989 WL 91826 (cc 1989).

Opinion

OPINION

ANDEWELT, Judge.

In this government contract action, plaintiff, Optimal Data Corporation (ODC), seeks review pursuant to the Wunderlich Act, 41 U.S.C. §§ 321-322, of a decision by the Interior Board of Contract Appeals (the Board or IBCA). This action is presently before the court on cross-motions for summary judgment. For the reasons explained herein, plaintiff’s motion for summary judgment is denied, and defendant’s cross motion is granted.

Facts1

The contract in issue is a task order, level-of-effort, cost-reimbursement agreement. On June 29, 1973, pursuant to Section 8(a) of the Small Business Act, 15 U.S.C. § 637(a), the United States Environmental Protection Agency (the EPA) awarded EPA Contract No. 68-02-1369 to the Small Business Administration (the SBA), and the SBA, on that same day, awarded Subcontract No. SB424-8(a)-73-C-261 to plaintiff, which incorporated the EPA contract in its entirety.

[725]*725Plaintiff’s contract covers “Quick Reaction Engineering and Technical Services” which involves research, analysis, and the preparation of reports concerning the technical and economic feasibility of pollution control processes. Pursuant to the contract terms, work to be performed is delineated in “Contract Task Specification” orders which, when issued, constitute specific work assignments to the contractor.

The contract required the contractor to perform 1,000 technical man-hours of work (plus or minus 10 percent) which was defined in an initial task order.2 In addition, the contract gave the EPA, during the three-year contract period, the option to issue up to 30 additional task orders, each involving similar services in similar 1,000 technical man-hour units. For each 1,000 man-hour unit, the EPA was obliged to pay estimated costs of $20,206, plus a fixed fee of $1,515. Costs included direct labor costs for technical man-hours and indirect costs incurred as overhead and general and administrative (G & A) expenses. Indirect costs were subject to ceiling rates which limited overhead costs to 80 percent of the total direct labor dollars, and G & A costs to 10 percent of the total costs incurred, exclusive of G & A expense and overhead dollars. The contract contained standard clauses entitled Audit and Records, Disputes, Changes, and Limitation of Costs (LOC).

The initial task order, issued on March 26, 1974, required ODC to expend 1,000 man-hours calculating potential emissions and reviewing compliance from industrial services in a specified region of the country. The stipulated completion date for this task, originally September 18, 1974, was extended to November 1, 1974.

The EPA exercised its option to order additional work only once during the three-year contract term, in a June 28, 1974, contract modification. The task order actually assigning this work was not issued until February 20, 1975. This second task order under the contract, covering a “Review of Point Source Compliance Data for Industrial Sources in Region 4,” provided a six-month period of performance with a completion date of August 1, 1975. ODC confronted a number of problems in completing the second order, including EPA’s failure to furnish source files and other technical data in a timely fashion. As a result, the contracting officer extended the performance period to October 24, 1975. However, ODC was unable to complete the second task order by that date.

On February 5, 1976, ODC requested additional funding to complete the second task. It estimated that 100 technical man-hours beyond that provided in the contract would be required. ODC contended that EPA delays had contributed to the need for this additional funding. During the first week of June 1976, while its request for additional funding was still under consideration, ODC delivered its final report on the second task. On June 16, 1976, ODC’s chief executive, Dr. Lincoln Teng, and the EPA reached an agreement that ODC’s February 5, 1976, request for additional funding would be treated as a cost overrun and that the EPA would pay an additional $2,750. On July 19, 1976, the EPA issued the required modification to allocate these additional funds.

On June 28,1976, subsequent to the June 16, 1976 agreement but prior to the July 19, 1976, modification, ODC submitted a voucher (Voucher 17) for $2,193.22. The voucher covered “documentation, including editing, typing, tabulating, printing and binding of the report” from May 8 through June 26, 1976. ODC’s prior vouchers, including two submitted after the February 5, 1976, request for an additional funding, totaled $46,163.43, which was $28.57 below the contract cost limit of $46,192, as enhanced by the $2,750 increase. By June 28, 1976, the EPA had paid $45,518.24 to ODC for contract work, $673.76 less than the enhanced cost limitation.

For several years thereafter, the contracting officer made numerous unsuccess[726]*726ful attempts to gain audit access to ODC’s costs records. ODC had gone out of business and Dr. Teng left no easily accessible information as to his whereabouts. When contact with Dr. Teng was re-established, he was unable to provide significant assistance because he no longer had access to necessary ODC records. Based upon recommendations by the EPA’s Inspector General’s Office and Cost Advisory Branch, the contracting officer decided to close out the contract. In a September 9, 1982, memorandum, the contracting officer informed Dr. Teng that the inability to conduct an audit had prompted a unilateral decision to close the contract. The contracting officer indicated that the EPA would pay the balance of the full contract amount ($673.76) upon ODC’s submission of a final invoice and a release of claims.

ODC responded to the memorandum in two letters dated October 14 and November 5, 1982, respectively. In the November 5 letter, ODC provided a release, but the release was contingent on payment of an enclosed final invoice. The invoice sought a total of $19,613.62, which consisted of (1) $673.76, the balance due on the contract; (2) $2,164.65 for “added effort,” apparently referring to Voucher 17 which had been submitted subsequent to delivery of the final report; and (3) $16,775.21 in additional indirect costs for the years 1973, 1974, and 1975. The $16,775.62 sum was calculated using overhead and G & A rates that were in excess of the rates used in the original billings and in excess of the contract ceiling rates.

In a January 4,1983, letter, the contracting officer pointed out that the contract required (1) availability of records for audit and inspection and (2) advance notice by the contractor and authorization by the contracting officer before the EPA became liable for overruns. In an April 10, 1983, letter, ODC presented the same $19,613.62 reimbursement claim and an additional claim for $181,397, and requested a final decision on the matter. ODC submitted a summary account of “Project Funding, Revenue, and Expenditures” but did not provide auditable original records. On May 29,1983, the contracting officer issued a final decision denying the reimbursement claim in part ($18,939.86), and granting it in part ($673.76). The decision does not mention the additional request for $181,397.

ODC appealed the contracting officer’s decision to the IBCA.

Free access — add to your briefcase to read the full text and ask questions with AI

Related

Bannum, Inc. v. United States
80 Fed. Cl. 239 (Federal Claims, 2008)
Airport Industrial Park, Inc. v. United States
59 Fed. Cl. 332 (Federal Claims, 2004)
Hi-Shear Technology Corp. v. United States
53 Fed. Cl. 420 (Federal Claims, 2002)
Green Management Corp. v. United States
42 Cont. Cas. Fed. 77,412 (Federal Claims, 1998)
Continental Collection & Disposal, Inc. v. United States
39 Cont. Cas. Fed. 76,579 (Federal Claims, 1993)

Cite This Page — Counsel Stack

Bluebook (online)
35 Cont. Cas. Fed. 75,708, 17 Cl. Ct. 723, 1989 U.S. Claims LEXIS 166, 1989 WL 91826, Counsel Stack Legal Research, https://law.counselstack.com/opinion/optimal-data-corp-v-united-states-cc-1989.