McPhail v. United States

181 F. Supp. 251, 149 Ct. Cl. 179, 1960 U.S. Ct. Cl. LEXIS 77
CourtUnited States Court of Claims
DecidedMarch 2, 1960
DocketNo. 128-56
StatusPublished
Cited by7 cases

This text of 181 F. Supp. 251 (McPhail v. United States) is published on Counsel Stack Legal Research, covering United States Court of Claims primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
McPhail v. United States, 181 F. Supp. 251, 149 Ct. Cl. 179, 1960 U.S. Ct. Cl. LEXIS 77 (cc 1960).

Opinion

WhitaKER, Judge,

delivered the opinion of the court:

Plaintiffs sue for damages, including out-of-pocket expenses and loss of profits, which they say resulted from defendant’s refusal to allow plaintiffs to perform a contract duly entered into between the parties. The Government defends, first, on the ground that there was no valid contract between it and the plaintiffs; and, second, that even if there [180]*180was a valid contract, the contract was annulled pursuant to 41 U.S.C. § 151 when plaintiffs transferred an interest therein to another party.

The alleged contract in suit was to furnish meals to Mexican laborers who were brought into this country by the Farm Placement Service of the Department of Labor. Under this program, Mexican farm workers were used to supplement domestic labor where shortages were known to exist. On entering the United States the laborers were sent to reception centers operated by the defendant’s agent at Hidalgo, Texas, Eagle Pass, Texas, El Paso, Texas, Nogales, Arizona, and El Centro, California, where they were quartered overnight and furnished one to three meals before going to the farms where they were to be employed.

On May 11, 1955, pursuant to this program, the Department of Labor issued an invitation for bids to furnish all the meals required at one or more of the five reception centers for the fiscal year 1956. The invitation was a complete document which embraced not only the invitation, but the bid and the award to be executed and the terms and provisions of the contract to be entered into.

Plaintiffs McPhail and Montoya obtained an invitation and submitted a bid under the name of plaintiff McPhail prior to the opening date specified in the invitation. For the most part, the bid substantially complied with all the requirements stated in the invitation. The only material deviation concerned the price plaintiffs contemplated charging for “Box lunch with drink” and “Box lunch without drink.” In completing the bid form plaintiffs stated the price to be charged for each meal to be supplied as follows:

[181]*181When the 15 bids for the contract were opened on May 27, 1955, it was found that plaintiffs’ bid was the lowest for the three hot meals, but it was noted that plaintiffs offered no bid on the item “Box lunch with drink”, and that the bid of “fifteen per cent plus” on the item “Box lunch without drink” was ambiguous. After discussion, it was decided that a Mr. Paul, an agent of the defendant, should telephone plaintiff McPhail to obtain a clarification of the bid. This was done on May 31,1955. Plaintiff McPhail explained the bid with reference to paragraph 17 of the contract specifications which read as follows:

17. When requested to do so by an employer of Mexican workers and subject to the approval of the Manager, the contractor shall provide and sell to such employer hot meals which shall be of the same quantity and quality as are provided for in this contract at the contract price shown herein. Box lunches prepared by the Contractor at the center for the account of the contractor and of the same quantity and quality as are provided for in this contract may be sold to the employer at a rate not to exceed 15% higher than the contract price shown herein, rounded to the next higher cent. It is understood that the Government will bear no responsibility for any billings, payment or collection involved in this paragraph.

She understood this provision to mean that the bidder’s quotation for box lunches could not exceed the price quoted for the hot meals by more than 15 per cent, plus the actual cost of the drink. Mr. Paul then asked her to send a telegram to the Department of Labor submitting price quotations on the box lunch items and supplying information concerning her financial resources and credit references. This was done by the plaintiffs on the following day.

All 15 bids submitted were then reviewed by the Foreign Labor Division of the Department. It was recommended by this division that the contract be awarded to plaintiffs solely on the basis of being the low bidder. It was further recommended that due to the short time remaining before the date of performance that the contract award be made immediately. In the light of this recommendation, on June 2, 1955, the defendant’s authorized agent, a Mr. Demorest, sent the following telegram of acceptance:

[182]*182TOUR BID FOR FURNISHING MEALS AT HIDALGO TEXAS, EAGLE PASS TEXAS, EL PASO TEXAS, NOGALES ARIZONA AND EL CENTRO CALIF RECEPTION CENTERS HAS BEEN ACCEPTED BT THE GOVERNMENT SUBJECT TO RECEIPT OF TOUR PERFORMANCE BOND IN THE AMOUNT OF $45,000 COVERING ALL CENTERS ON OR BEFORE JUNE 10 IN THIS OFFICE.

On June 6, 1955, Mr. Hersey, the contracting officer in charge of this contract, returned to duty in Washington. He had been absent during all the events described above, during which time Mr. Demurest had been authorized to act for him. Upon learning the facts about the plaintiffs’ bid and its subsequent clarification by telephone, Mr. Hersey decided that the bid as originally submitted was incomplete and unresponsive and he doubted if a contracting officer had authority to accept a bid which had been modified after the opening of the bids. After consultation, he decided to seek advice of the Comptroller General as to the authority of the contracting officer to accept a bid on the facts presented.2

On June 8, 1955, Hersey placed a long distance call to plaintiff McPhail to advise her not to incur any expenses pending a determination of the validity of the contract award. Plaintiff McPhail was not at home, but Mr. Hersey agreed to talk to her husband, Mr. McPhail, who said he would deliver the message to his wife. In his conversation, Mr. Hersey referred to the modification of plaintiffs’ bid and stated that in his opinion his office lacked authority to accept such a telegraphic modification, and that the problem had been referred to the Comptroller General. Mr. Hersey also told Mr. McPhail to disregard that part of the acceptance telegram which related to the filing of the bond until a decision was made on the contract’s validity. It is apparent from the evidence that Mr. McPhail did not fully understand the import of this conversation and the effect of the Comptroller General’s opinion on the validity of his wife’s bid.

On June 10, 1955, the contracting officer received a telegram from plaintiff McPhail stating that the posting of the bond was being postponed because of the telephone conversa[183]*183tion of June 8 “pending on my receiving the papers you need my signature for on the box lunches.” However, the next day, June 11, the Department of Labor received a telegram from an agent of Poyal Indemnity Company stating that it had executed a performance bond in the sum of $15,000 for plaintiffs on the contract.

No further communications took place between plaintiffs and defendant until June 20, 1955. On June 17, the Comptroller General advised the Secretary of Labor that plaintiffs’ original bid was not complete and responsive and that to permit plaintiffs to complete and explain the bid would give an unfair advantage.

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181 F. Supp. 251, 149 Ct. Cl. 179, 1960 U.S. Ct. Cl. LEXIS 77, Counsel Stack Legal Research, https://law.counselstack.com/opinion/mcphail-v-united-states-cc-1960.