J&A Excavation, Inc. v. City of Ellisville, Mississippi

Court of Appeals of Mississippi·Decided September 19, 2023·No. 2022-CA-00533-COA·Published

Opinion

IN THE COURT OF APPEALS OF THE STATE OF MISSISSIPPI NO. 2022-CA-00533-COA

J&A EXCAVATION, INC. APPELLANT v. CITY OF ELLISVILLE, MISSISSIPPI APPELLEE

DATE OF JUDGMENT: 05/13/2022 TRIAL JUDGE: HON. DAL WILLIAMSON COURT FROM WHICH APPEALED: JONES COUNTY CIRCUIT COURT, FIRST JUDICIAL DISTRICT

ATTORNEYS FOR APPELLANT: DAVID BONDS ELLIS NICHOLAS JAMES TOCA

ATTORNEY FOR APPELLEE: RANDY P. LAIRD NATURE OF THE CASE: CIVIL - OTHER DISPOSITION: REVERSED AND REMANDED - 09/19/2023 MOTION FOR REHEARING FILED:

CONSOLIDATED WITH

NO. 2022-CA-00547-COA

J&A EXCAVATION, INC. APPELLANT v. JONES COUNTY, MISSISSIPPI APPELLEE

DATE OF JUDGMENT: 05/13/2022 TRIAL JUDGE: HON. DAL WILLIAMSON COURT FROM WHICH APPEALED: JONES COUNTY CIRCUIT COURT, SECOND JUDICIAL DISTRICT

ATTORNEYS FOR APPELLANT: DAVID BONDS ELLIS NICHOLAS JAMES TOCA

ATTORNEY FOR APPELLEE: DANIELLE ASHLEY NATURE OF THE CASE: CIVIL - OTHER DISPOSITION: REVERSED AND REMANDED - 09/19/2023 MOTION FOR REHEARING FILED:

BEFORE WILSON, P.J., WESTBROOKS AND LAWRENCE, JJ.

WILSON, P.J., FOR THE COURT:

¶1. J&A Excavation Inc. (J&A) was the lowest bidder for two public construction contracts—one for the City of Ellisville and the other for Jones County. However, the City’s Board of Aldermen and the County’s Board of Supervisors rejected J&A’s bids and accepted the next-lowest bids for the projects, both submitted by TM Productions LLC (TM). Both boards relied on negative feedback their engineer received regarding J&A’s performance on other projects, but neither board inquired or received any information regarding TM’s qualifications, reputation, or capabilities. J&A appealed the boards’ decisions to the Jones County Circuit Court, which affirmed in both cases. J&A again appealed. We hold that the boards’ decisions were not supported by substantial evidence and were arbitrary and capricious. Therefore, we reverse the judgments of the circuit court and remand both cases for further proceedings consistent with this opinion.

FACTS AND PROCEDURAL HISTORY I. The City of Ellisville Project

¶2. The City of Ellisville published an advertisement for bids for a National Resources Conservation Service (NRCS) watershed protection project located at Camp Street, Church Street, and Main Street. The NRCS, an agency of the United States Department of Agriculture, would fund 75% of the cost of the project.

¶3. The project engineer, Wiley Pickering of Chas. N. Clark Associates Ltd., received and opened four bids on March 28, 2022. J&A submitted the lowest bid of $198,359.15. TM

submitted the next-lowest bid of $214,035. Two other contractors submitted bids of $253,396 and $439,492.05.

¶4. Three days later, Pickering sent an email to Norman Patterson, a supervisory engineer at the NRCS. Pickering told Patterson that J&A was the low bidder on both the City’s NRCS project and the County’s NRCS project (discussed infra). Pickering asked Patterson if J&A was in “good standing” with the NRCS and whether J&A’s work on similar NRCS projects had been “acceptable.” Pickering did not mention or inquire about TM or any other bidder.

¶5. Patterson responded later the same day, stating:

Actually, we have an active EWP [(Emergency Watershed Protection)] project agreement with construction being performed by [J&A]. It includes 5 bank stabilization structures. Unfortunately, at this time, none of them meet our minimal acceptance standards. The punch list items have remained for several months now. We’ve had similar results with another NRCS project awarded to them in Central Mississippi. I hope this information helps.

¶6. The next day, Pickering sent a letter to Ellisville’s Mayor, recommending that the City select TM’s bid as the lowest and best bid. Pickering stated:

We have been advised that [J&A] has not performed well on other recent projects similar in scope, and that they are not currently in good standing with NRCS. Therefore, it is the recommendation of Chas. N. Clark Associates, Ltd., that the bid submitted by [TM] be considered as the lowest and best bid, and that the contract be awarded to [TM] in the amount of $214,035.00, contingent upon concurrence from NRCS.

Pickering’s letter provided no information regarding TM, its standing with the NRCS, or its performance on other projects.

¶7. On April 5, 2022, the City’s Board of Aldermen voted unanimously to accept TM’s bid. The Board’s minutes acknowledge that J&A submitted the lowest bid but state that

“based on [J&A’s] poor performance on previous NRCS projects, it is the City’s Engineer’s recommendation that the next lowest bid be considered the best and lowest bid and that the project be awarded to [TM] . . . .”

¶8. J&A filed a notice of appeal in the Jones County Circuit Court pursuant to Mississippi Code Annotated section 11-51-75 (Rev. 2019).

II. The Jones County Project

¶9. Jones County published an advertisement for bids for an NRCS watershed protection project at West Jones High School. Pickering, who also served as the project engineer for the County’s project, received and opened four bids on March 28, 2022. J&A submitted the lowest bid of $110,708.50. TM submitted the next-lowest bid of $138,560. Two other contractors submitted bids of $174,118.02 and $309,638.

¶10. As discussed above, Pickering emailed Patterson three days later regarding both the Ellisville project and the Jones County project, and Patterson responded the same day. See supra ¶¶4-5. Neither Pickering nor Patterson mentioned TM or any other bidders.

¶11. Pickering then sent a letter to the County recommending that it accept TM’s bid as the lowest and best bid. The substance of Pickering’s letter to the County was the same as his letter to the City. See supra ¶6.

¶12. On April 4, 2022, the County’s Board of Supervisors voted unanimously to accept TM’s bid. That Board’s order states that “[t]he County Engineer advised the Board that the lowest bidder, J&A Excavation, was not in good standing with NRCS; therefore, the Board intends to award the project to the next lowest bidder as it is the lowest and best bid.” The

order did not address TM’s qualifications or provide any other reason for the award.

¶13. J&A filed a notice of appeal in the circuit court pursuant to section 11-51-75.

III. Proceedings in the Circuit Court

¶14. As required by section 11-51-75(a)(iii), J&A included a designation of the record in each of its notices of appeal. However, contrary to the requirements of section 11-51-75(c), neither the municipal clerk nor the clerk of the Board of Supervisors assembled a record of the proceedings or delivered a record to the circuit clerk.1

1 As discussed below, the circuit court attempted to determine what should have been included in the record on appeal in each case, admitting documents that were actually presented to the Board of Aldermen or Board of Supervisors; contract specifications, bidding documents, and bids for the projects; and a “Notice of Grant Award and Agreement Award” for the Jones County project. The circuit court also considered Pickering’s testimony regarding the information that Pickering actually provided to the Board of Aldermen and the Board of Supervisors. On appeal before this Court, no party has raised any issue regarding the content of the record. However, what occurred in this case did not comply with section 11-51-75, which provides,

The clerk of the board of supervisors or the municipal clerk must assemble a complete record of the proceedings to include all writings, matters, items, documents, plats, maps and transcripts of proceedings that were part of the record and deliver the complete record to the circuit clerk within thirty (30)

days after the filing of the notice of appeal with the circuit clerk. The clerk of the board of supervisors or the municipal clerk shall certify that the record is accurate and complete and contains all writings, matters, items, documents, plats, maps and transcripts of proceedings designated by appellant and appellee in their designations of record.

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