Iowa Supreme Court Attorney Disciplinary Board v. Jennifer L. Meyer

CourtSupreme Court of Iowa
DecidedMay 15, 2020
Docket19-1862
StatusPublished

This text of Iowa Supreme Court Attorney Disciplinary Board v. Jennifer L. Meyer (Iowa Supreme Court Attorney Disciplinary Board v. Jennifer L. Meyer) is published on Counsel Stack Legal Research, covering Supreme Court of Iowa primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Iowa Supreme Court Attorney Disciplinary Board v. Jennifer L. Meyer, (iowa 2020).

Opinion

IN THE SUPREME COURT OF IOWA No. 19–1862

Filed May 15, 2020

IOWA SUPREME COURT ATTORNEY DISCIPLINARY BOARD,

Complainant,

vs.

JENNIFER L. MEYER,

Respondent.

On review of the report of the Iowa Supreme Court Grievance

Commission.

The Iowa Supreme Court Attorney Disciplinary Board brought a

complaint against attorney alleging she violated three rules of professional

conduct. LICENSE SUSPENDED.

Tara van Brederode and Wendell J. Harms, Des Moines, for

complainant.

Leon Spies of Spies & Pavelich, Iowa City, for respondent. 2

WATERMAN, Justice.

Attorney Jennifer Meyer entered an Alford plea to third-degree theft

and was ordered to pay $102,989.95 in restitution after a special

investigation by the state auditor found she billed the state public defender

(SPD) for services she did not provide and collected reimbursement for

expenses she did not incur. The Iowa Supreme Court Attorney

Disciplinary Board brought a complaint against Meyer, alleging she

violated three rules of professional conduct in connection with her Alford

plea: Iowa Rules of Professional Conduct 32:1.5(a) (unreasonable fees or

expenses), 32:8.4(b) (commission of a criminal act), and 32:8.4(c) (conduct

involving dishonesty, fraud, deceit, or misrepresentation). A division of

the Iowa Supreme Court Grievance Commission found Meyer violated

those rules and recommended a sixty-day suspension. On our de novo

review, we find Meyer violated all three rules and suspend her from the

practice of law for one year.

I. Background Facts and Proceedings.

We make the following findings based upon our de novo review of

the record. Iowa Supreme Ct. Att’y Disciplinary Bd. v. Moran, 919 N.W.2d

754, 756 (Iowa 2018).

A. The SPD Contract and Audit. Meyer was hired as a contract

attorney with the SPD in October 2002. The SPD periodically renewed her

contract. The scope of Meyer’s representation expanded to include court-

appointed practice in seven Iowa counties and consisted primarily of

indigent criminal defense. She described her practice as “busy,”

estimating that she opened approximately 2100 files during 2010–2012.

The SPD contract required that Meyer claim fees only for “actual

time and expenses reasonably necessary to properly represent” her clients. 3

She was also required to follow SPD rules for mileage reimbursement. The

contract required that Meyer maintain records.

Contractor shall maintain books, records, documents, and other evidence of accounting procedures and practices which sufficiently and properly reflect the services performed and for which payment was requested or which relate to the work performed pursuant to this contract. . . . Contractor shall retain all books, records, documents and other relevant materials for five years after payment has been made under this contract.

For each claim Meyer submitted to the SPD, she certified she was entitled

to the requested payment.

I, the undersigned attorney, certify that I have completed my services under the appointment; that I have not received nor have I entered into any agreement to receive compensation for these services, direct or indirect, from any source other than the State Public Defender; and that the above information summarizes the services and expenses for which I am entitled to payment. I further state that an itemized statement of services and expenses is attached hereto and a copy has been provided to my client.

SPD initially approved or disapproved Meyer’s submitted billings on a

case-by-case basis. During the autumn of 2013, however, the SPD

reviewed Meyer’s previously approved billings on a per-day basis rather

than a per-case basis. In a letter to Meyer dated September 24, 2013, the state public

defender, Samuel Langholz, raised concerns about her billing practices

and mileage expenses. Langholz noted Meyer billed SPD more than 2591

hours in fiscal year 2010 and at least 2089 hours in fiscal year 2011.

When Langholz added up Meyer’s hours charged per day in multiple cases,

he noticed that Meyer had billed the SPD twenty-four hours or more in a

single day on nineteen different dates. Langholz and Meyer met on October

9 to discuss his concerns. 4

Six days later, Meyer wrote Langholz to report she was unable to

reconstruct her total billings by day. Meyer stated she dictated her billings

prepared by her secretary and then would often make handwritten edits

to the invoices, usually to correct time entries. Those changes were not

reentered in the billing software.

As we discussed at our [October 9] meeting, I reviewed my billing on a case-by-case basis prior to submitting bills to your office . . . . Following our meeting, I continued to review the days in question, however, unfortunately because I dictated almost all entries, reconstructing each day is not a viable option. I take full responsibility for not tracking my billable time in a way that allow[s] me to review the amount of time billed for each day, not just the work done itself. . . . The dictation was deleted by my secretary upon entry of the time into the billing system.

Meyer stated that billing errors could occur when her secretary

billed on the days “the letter or document was actually mailed out to the

client,” rather than the actual days Meyer worked on the case. “Time may

have been entered from days or weeks prior, depending on when the

information was entered. . . .” According to Meyer, this explained how the hours worked on one day could be entered on another, creating the

artificially high number of hours for a particular day. Meyer insisted all of

the time billed was for work she actually performed, even if the dates were

billed incorrectly.

The SPD renewed Meyer’s contract on November 2013, which was

set to expire on January 3, 2014. However, on December 30, 2013,

Langholz notified Meyer that the SPD would not renew the contract.

Langholz rejected Meyer’s explanation for the high billing days.

Your time records do not always reflect that the days surrounding these highest-billing days were unusually low as would be expected if these high billing days were merely the result of secretarial date entry errors. And you did occasionally bill time on the weekends further undermining this explanation. Moreover, your total hours claimed during 5 these time periods casts further doubt on the accuracy of the submissions. From July 1, 2009 to June 30, 2010 – the period for which we have the highest volume of claims data analyzed – you billed nearly 2,600 hours, which is a high number of billable hours for any attorney, particularly within Iowa. And in July 2009, you billed 353.8 hours – an amount that is highly improbable for an individual to bill in a single month, considering that it would require billing more than eleven hours a day for thirty-one days straight, and keeping in mind that such a monthly rate would result in annual billable hours totaling 4,245.6.

The SPD review also revealed discrepancies with Meyer’s claims for

mileage reimbursement. Specifically, Meyer at times billed multiple clients for the full mileage to the same location on the same day. Langholz

determined at least 2853 miles of reimbursement were improperly claimed.

Meyer paid the SPD $998.60 in an effort to resolve the contention that she

overbilled mileage.

It became apparent that improprieties with the SPD billing fees and

mileage expenses were not limited to Meyer.

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Iowa Supreme Court Attorney Disciplinary Board v. Jennifer L. Meyer, Counsel Stack Legal Research, https://law.counselstack.com/opinion/iowa-supreme-court-attorney-disciplinary-board-v-jennifer-l-meyer-iowa-2020.