In re the Appeal of National Catastrophe Restoration, Inc.

291 P.3d 89, 48 Kan. App. 2d 189, 2012 WL 4224009, 2012 Kan. App. LEXIS 94
CourtCourt of Appeals of Kansas
DecidedSeptember 21, 2012
DocketNo. 106,700
StatusPublished
Cited by1 cases

This text of 291 P.3d 89 (In re the Appeal of National Catastrophe Restoration, Inc.) is published on Counsel Stack Legal Research, covering Court of Appeals of Kansas primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
In re the Appeal of National Catastrophe Restoration, Inc., 291 P.3d 89, 48 Kan. App. 2d 189, 2012 WL 4224009, 2012 Kan. App. LEXIS 94 (kanctapp 2012).

Opinion

Greene, C.J.:

National Catastrophe Restoration, Inc. (NCRI) appeals from an order of the Kansas Court of Tax Appeals (COTA) affirming an assessment issued for unpaid retailers’ sales taxes due for the period May 1,2003, to December 31,2004. NCRI contends that COTA erred in presuming the assessment valid, in disregarding undisputed evidence that the sampling technique employed in the audit was flawed, and in rejecting three stipulations after the hearing was closed. NCRI also contends the assessment amounted to an unconstitutional assessment of sales taxes on out-of-state sales. We reject the constitutional challenge and affirm COTA’s affirmation of the assessment except to the extent that stipulations requiring adjustments to the error rate must be honored in part and reconsidered in part.

Factual and Procedural Background

NCRI is a retailer of goods and services sold to repair and restore Kansas and out-of-state property damaged by natural and man-made disasters. NCRI is based in Wichita and registered with the Kansas Department of Revenue (KDOR) as a retailer. NCRI’s Kansas sales and purchases are subject to tax assessment under the Kansas retailers’ sales tax act and the Kansas compensating use tax. The record reflects that NCRI filed sales tax returns from May 2003 to December 2004 certifying that no tax was owed.

In November 2004, KDOR initiated an audit of NCRI’s financial records for sales and use taxes for the period Januaiy 1, 2002, to December 31,2004. NCRI, through attorney Jerry Capps of Allen, Gibbs & Houlik (an accounting firm), responded to a pre-audit questionnaire; Capps was designated as NCRI’s representative for purposes of the audit. NCRI had no explanation for its failure to remit taxes. Prior to KDOR’s field audit work, however, NCRI voluntarily reviewed its books and records and admitted there were numerous untaxed or undertaxed transactions.

[192]*192In Februaxy 2005, KDOR’s auditor met with Capps and another NCRI representative who provided the auditor with access to NCRI’s records. Because of the voluminous records provided, the auditor and NCRI agreed that using a sampling method would be the best process for an audit. Upon reviewing the records, the auditor determined that a 3-month block sample would work best. Capps advised the auditor that NCRI did not have seasonal variations, therefore any 3 months chosen would be representative of NCRFs business. The auditor then randomly chose the months of November 2002, May 2003, and February 2004 to serve as the sample months for the audit.

In March 2005, Capps executed a formal notice from KDOR that a sample audit would be performed to determine whether NCRI had remitted all sales taxes due on taxable Kansas sales transactions. The audit was to cover the period of January 1, 2002, through December 31, 2004. NCRI was notified of the sampling methodology that would entail a sample base and population of all NCRFs gross sales and all tax-free sales in the sample months. Based on dais population, the results were to be determined as follows:

“The total dollar value of the error revealed by the sample will be divided by the total dollar value of the sales in the three months transactions in the sample to obtain a percent of error. This percent of error will be multiplied by audited sales in each reporting period within the audit period that is not included in the sample to determine the additional amounts subject to sales tax. For the sample months, actual error amounts will be assessed.” (Emphasis added.)

NCRI never objected to the sampling methodology announced by KDOR during the audit procedure or at any time prior to the COTA hearing.

Between November 2004 and July 2006, KDOR performed tire sales tax audit. The business records provided by NCRI for the audit period were voluminous. NCRI admitted the business records were not complete because it did not have a good bookkeeping system. Job files contained reports in which sales figures did not match invoice amounts for the materials sold and worked performed. In some instances, sale proceeds received by NCRI were overreported and some were underreported to KDOR. NCRI [193]*193treated some invoice amounts as estimates and later adjusted the figures. Moreover, sales report entries did not actually reflect the final amount of the invoice, and there was no documentation tracing adjustments made. In addition, NCRFs income statements compiled from sales reports did not match the income reported on income tax returns. Some of NCRFs job files and sales reports were missing, and its sales reports and cash receipts did not match.

In January 2007, KDOR sent notices of final assessment to NCRI reflecting assessments of $236,669 in retailers’ sales tax (plus interest and penalties) and $4,567 in compensating use tax (plus interest and penalties). NCRI requested an informal conference with KDOR regarding the assessments. The use tax portion of the assessments has not been disputed and is not before us in this appeal.

On October 31, 2007, after failing to receive a written determination from KDOR, NCRI filed an application for review of the final sales tax assessment with the Board of Tax Appeals (BOTA). NCRI asserted the assessment was invalid, because: (1) KDOR used November 2002—which was outside the statute of limitations—as one of the “sample” months for calculating the assessment; (2) KDOR did not credit sales taxes actually paid during the sample months; (3) KDOR did not hold a personal or telephone conference with NCRI; and (4) KDOR did not identify the KDOR employee, the employee’s identification number, and the employee’s contact phone number as required by statute.

BOTA successor COTA conducted pretrial hearings, entered a final pretrial order, and then conducted a final evidentiary hearing August 25, 2009. In a July 2011 order, COTA “reluctantly” granted NCRI’s request to amend the pretrial order to raise a new theory suggesting that out-of-state transactions had been taxed. COTA also found that it was NCRFs burden to rebut the presumption that the assessment and/or Sampling method was valid. COTA indicated that it was unclear whether NCRI’s sole witness, Sarah Guzman, was a. fact witness or an expert witness; in any event, COTA expressly found “there is no indication that she provided any specialized knowledge or expertise that could assist [COTA] in determining the validity and reliability of the sampling technique [194]*194used in the subject audit.” Although Guzman based her testimony on review of the audit documents, COTA concluded she had “contrived her own method of determining [NCRI’s] sales tax liability” despite NCRI’s failure to introduce factual evidence to support an alternative method of assessment. COTA specifically found Guzman’s testimony lacldng “foundation and credibility.” Accordingly, COTA found that NCRI failed to rebut the presumption of validity of the assessment and held that a taxpayer could not rebut the presumption “merely by proffering, in the eleventh hour, a new hypothesis based on self-serving interpretations of its own inadequate business records.”

COTA also rejected NCRI’s constitutional challenges. COTA expressed uncertainty regarding whether NCRI was challenging KDOR’s authority to tax transactions involving materials inventoried in Kansas but sold to out-of-state customers or was asserting KDOR taxed out-of-state transactions. Both arguments were rejected.

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Bluebook (online)
291 P.3d 89, 48 Kan. App. 2d 189, 2012 WL 4224009, 2012 Kan. App. LEXIS 94, Counsel Stack Legal Research, https://law.counselstack.com/opinion/in-re-the-appeal-of-national-catastrophe-restoration-inc-kanctapp-2012.