In Re Sealing & Non-Disclosure of Pen/Trap/2703(D) Orders

562 F. Supp. 2d 876, 36 Media L. Rep. (BNA) 1993, 2008 U.S. Dist. LEXIS 43100, 2008 WL 2315862
CourtDistrict Court, S.D. Texas
DecidedMay 30, 2008
DocketMagistrate H-08-218M, H-08-219M
StatusPublished
Cited by13 cases

This text of 562 F. Supp. 2d 876 (In Re Sealing & Non-Disclosure of Pen/Trap/2703(D) Orders) is published on Counsel Stack Legal Research, covering District Court, S.D. Texas primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
In Re Sealing & Non-Disclosure of Pen/Trap/2703(D) Orders, 562 F. Supp. 2d 876, 36 Media L. Rep. (BNA) 1993, 2008 U.S. Dist. LEXIS 43100, 2008 WL 2315862 (S.D. Tex. 2008).

Opinion

*877 MEMORANDUM AND ORDER

STEPHEN WM. SMITH, United States Magistrate Judge.

Cell phones and e-mail play just as big a role in criminal investigations as they do in everyday life. Two federal statutes 1 authorize law enforcement to compel telephone companies and Internet service providers to allow real-time monitoring of customer telephone and Internet usage (non-content), and to turn over customer phone records, cell site locations, stored emails, and other account information. Both statutes require a court order authorizing these forms of electronic surveillance in the course of a criminal investigation.

This opinion addresses a recurring issue of electronic surveillance law not previously decided in a published case: whether these electronic surveillance court orders may properly be kept secret, by sealing and non-disclosure provisions, for an indefinite period beyond the underlying criminal investigation.

On March 19, 2008, the Government submitted two applications for a pen register and trap/trace device on two cell phones allegedly used by an individual engaged in illegal drug trafficking. Following its usual practice in this district, the Government combined each application with a request for customer information regarding the target phones under SCA § 2703(d). Each application concluded with the Government’s standard request that the combined pen/trap/2703(d) orders (and underlying applications) be sealed and not disclosed by the service provider to the user or subscriber “until further *878 order of the court.” This court has acceded to such requests in the past, but almost never has occasion to revisit them, as shown below. The result has been a kudzu of sealed manila envelopes overflowing the clerk’s office vault.

Upon further deliberation, the court is convinced that setting a fixed expiration date on sealing and non-disclosure of electronic surveillance orders 2 is not merely better practice, but required by law: in particular, the First Amendment prohibition against prior restraint of speech and the common law right of public access to judicial records. The considerations underlying this departure from previous practice are explained below.

Background

To appreciate the extent of the problem, it is necessary to understand how this segment of the criminal docket works. Magistrate judges in this district handle a significant volume of pretrial criminal proceedings, including initial appearances, appointment of counsel, arraignments, detention hearings, preliminary hearings, criminal complaints, grand jury returns, and arrest warrants. This criminal docket also includes ex parte investigative matters prior to indictment or complaint, including search warrants, seizure warrants, and electronic surveillance orders. To keep track of these ex parte orders, a supplemental docket system known as the “Green Book” was developed. The Green Book is an oversized, cloth-bound volume containing handwritten entries by the case manager for the duty magistrate judge. A separate Green Book is issued each year. Each entry is docketed ' under a separate “M” case number, and under that number are typically filed the Government’s application, affidavits, and other supporting material, as well as any orders of the court, including extensions and sealing orders. Sealed orders are maintained in sealed manila envelopes marked “Sealed by Order of Court.” With the advent of CM/ECF, 3 Green Book entries are transferred to the publicly-accessible electronic docket. Sealed cases are designated on CM/ECF only by case number and type of case, e.g., “H-08-218M Pen Register.”

Based on publicly available CM/ECF data, court staff conducted a survey of electronic surveillance orders issued by magistrate judges in the Southern District of Texas, Houston Division, for the period 1995-2007. The results, compiled in Table A (attached), reveal that 3877 out of 4234 electronic surveillance orders issued during this period, 91.6%, remain completely sealed. Almost all of these orders provide that they are sealed “until further order of the court.” Moreover, the vast majority of the 357 unsealed orders were not sealed initially; only 9 currently accessible orders had been previously sealed. This means that out of 3886 orders sealed “until further order of the court,” 99.7% remain under seal today, many years after issuance. These numbers confirm, beyond reasonable doubt, that when it comes to shielding electronic surveillance orders from the public, indefinitely sealed means permanently sealed.

*879 Relevant Statutes

Any evaluation of sealing and non-disclosure orders must begin with the governing statutory scheme.

The Pen/Trap Statute (18 U.S.C. §§ 3121-27). This statute, which authorizes electronic surveillance in the form of pen registers and trap/trace devices, specifically addresses both the sealing and non-disclosure of pen/trap orders. Section 3123(d)(1) of Title 18 directs that pen/trap orders be sealed “until otherwise ordered by the court.” No particular showing is required to justify sealing; nor is there any suggested sealing period, although it is fair to presume that sealing should last at least as long as the surveillance authorized by the order itself — 60 days. 4 How long a pen/trap order should be sealed, and whether sealing should continue beyond the life of the pen register itself, is left to the sound discretion of the court.

The statute also addresses non-disclosure, sometimes colloquially referred to as a “gag order.” 5 Section 3123(d)(2) - provides that the “the person owning or leasing the line or other facility to which the pen register or a trap and trace device is attached, or applied, or who is obligated by the order to provide assistance to the applicant” shall be directed not to disclose to any other person the existence of the pen/ trap or the investigation “unless or until otherwise ordered by the court.” Again, no particular showing by the government is required to justify non-disclosure, and no minimum time period is imposed or even suggested. In fact, the “unless” clause implies that the court may refuse to enjoin disclosure even in the first instance. In the end, the duration of any gag order remains subject to the court’s discretion.

Stored Communications Act (18 U.S.C. §§ 2701-12). The SCA is different. Nothing in that statute mentions sealing of orders granting access to telephone and email subscriber information. The SCA does allow for “preclusion of notice” to any other person of the existence of the order, but only if there is reason to believe that notification will result in—

(1) endangering the life or physical safety of an individual;

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Bluebook (online)
562 F. Supp. 2d 876, 36 Media L. Rep. (BNA) 1993, 2008 U.S. Dist. LEXIS 43100, 2008 WL 2315862, Counsel Stack Legal Research, https://law.counselstack.com/opinion/in-re-sealing-non-disclosure-of-pentrap2703d-orders-txsd-2008.