In re: Indiana State Fair Litigation: Polet v. Mid-America Sound

28 N.E.3d 333, 2015 Ind. App. LEXIS 243, 2015 WL 1431729
CourtIndiana Court of Appeals
DecidedMarch 30, 2015
Docket49A02-1404-CT-288
StatusPublished
Cited by2 cases

This text of 28 N.E.3d 333 (In re: Indiana State Fair Litigation: Polet v. Mid-America Sound) is published on Counsel Stack Legal Research, covering Indiana Court of Appeals primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
In re: Indiana State Fair Litigation: Polet v. Mid-America Sound, 28 N.E.3d 333, 2015 Ind. App. LEXIS 243, 2015 WL 1431729 (Ind. Ct. App. 2015).

Opinions

May, Judge;

[1] For many years, the Indiana State Fair Commission (“the Commission”) used equipment ■ leased from Mid-America Sound (“Mid-America”) to produce outdoor concerts, including one on August 31, 2011, where a number of people were killed or injured when ;a stage at the Indiana State Fair collapsed. Lawsuits followed, and Mid-America asserted cross-claims or third-party claims seeking indemnification from the Commission. The Commission moved for summary judgment on the question whether it must indemnify Mid-America, arguing the indemnity provisions in their agreements. were unconscionable; violated the Indiana Tort Claims Act, Ind.Co.de ch. ,34-13-3; could not be applied retroactively; and were outside the Commission’s authority. The trial court granted the Commission’s motion but did not articulate the basis for its decision. As the Tort Claims Act does not apply and there are genuine issues of fact regarding the validity and enforceability of the indemnification agreement, we reverse and remand for trial.

Facts and Procedural History1

[2] Mid-America provides temporary roof structures and other equipment used to produce concerts and entertainment events. The Commission operates the Indiana State Fair, and 'its executive director is Cindy Hoye. Since the mid-1990s, the Commission' has "leased equipment from Mid-America to produce concerts at the Grandstand Stage and other locations at the fairgrounds.

[3] During the last ten years of their business relationship, the Commission and Mid-America followed a standard procedure. Mid-America delivered the leased equipment to the Commission before the Fair. After the Fair, Mid-America picked up the equipment, .signed about forty contracts for the rented items, and submitted [336]*336the contracts to the Commission. The Commission audited each contract to ensure it reflected.the parties’ agreement, then paid Mid-America.

[4] Before 2003, the invoices Mid-America submitted did not include an indemnification provision, but that year the parties began using a form lease contract, which they continued to use for the next nine years. It did include indemnification provisions. During that period the parties executed over one hundred leases.

[5] Each lease consisted of a double-sided invoice and a single-sided claim voucher. The front side of the invoices identified the .leased goods and the payment due. It included the delivery and return dates for the goods and the “class” of rental-in this case,' “show.” (App. at 541.) On the back, the invoices included “Conditions of Contract” in two sections of the document. In the “Rentals” section, the Commission agreed “to assume the entire responsibility for the defense of, and to pay, indemnify, and hold [Mid-America] harmless from and hereby releases [Mid-America] from any and all claims for damage to property or bodily injury (including loss of life) resulting from” the use of Mid-America’s equipment. (Id at 542.) In the “Shows” section of the same “Conditions of Contract,” the Commission again agreed to “pay, indemnify, and hold harmless [Mid-America] from and hereby releases [Mid-America] from any and all claims for damage to property or bodily injury” resulting from the use of the equipment. (Id.) The Commission reviewed and paid each invoice.

[6] The claim vouchers that accompanied the invoices were drafted by the Commission and the Commission directed Mid-America to use them. Over the signature line for “State Fair Official” the claim voucher included the language: “I certify that the attached invoice is true and correct ... and was in accordance with the contract.” (Id. at 544.) The “standard protocol,” (id. at 492), was that the claim voucher had to be executed by two officials — it was certified by a State Fair official as true and correct and in accordance with the contract, then it was approved by the executive director of the Commission.

[7] In 2009 the Commission hired a contracts officer, who worked to adopt a “sole source,” (id. at 473), agreement that would allow the Commission to accept equipment and services from Mid-America without requiring the Commission to engage in a bidding process. In 2011, the Commission asked Mid-America to send a letter explaining the services Mid-America would provide in 2011. The Commission asked that the letter refer to the long-term working relationship between the Commission and Mid-America, and to indicate Mid-America’s “satisfaction with how business has been done with [the Commission] ... regarding payments, invoices, etc.” (Id' at 475.) Mid-America did so, and the letter referred to the parties’ prior course of dealing. The letter noted Mid-America had always provided the Commission with lower-than-normal pricing for production services, and it was able to do so because it worked so well with the Commission’s Events Services Manager, who “understands our billing and the timing and manner in which .invoices are paid.” (Id at 481.) Because of that “long term relationship,” (id.), Mid-America could maintain expenses at the same level or limit any increase.

[8] Also in 2011, the Commission sent Mid-America its “Standard Terms and Conditions that it provided in all contracts.” (Br. of Appellee Indiana State Fair Commission (hereinafter Commission’s Br.) at 5.) That document included language that Mid-America would agree to indemnify and hold harmless the Commis[337]*337sion, but the Commission would not provide such indemnification to Mid-America. The Commission does not direct us to. anything in the record indicating the parties ever entered into any agreement including those standard terms and conditions, and the record evidence is that Mid-America did not receive that document.

[9] The Commission hired Mid-America to provide equipment for the 2011 State Fair, where strong winds blew the temporary roof structure and audio equipment to the ground. After the 2011 Fair, Mid-America submitted to the Commission documents and invoices that included the same defense and indemnity provisions that had been in the lease agreements in prior years. The Fair’s Director of Events signed the vouchers, certifying each was “true and correct” and “in accordance with the contract.” (E.g., App. at 525.) Then Hoye, the Commission’s Executive Director, reviewed and executed the contracts, giving them “special scrutiny” because of the stage collapse. (Id. at 503.)2 The Commission’s Chief Financial Officer audited Mid-America’s invoice for the temporary roof structure, which included the defense and indemnity provisions, certifying it was true and correct and in accordance with the. contract.

[10] When various plaintiffs commenced lawsuits against Mid-America and others, Mid-America asked the Commission to defend and indemnify it, but the Commission refused. Mid-America then filed third-party claims and cross-claims against the Commission. The Commission moved for and was granted summary judgment.

Discussion and Decision

[11] ' We review summary judgment de riovo, applying the same standard as the trial court. Hughley v. State, 15 N.E.3d 1000, 1003 (Ind.2014). Drawing all reasonable inferences in favor of the non-moving party, we will find summary judgment appropriate if the designated evidence shows there is no genuine issue as to any material fact and the moving party is entitled to judgment as a matter of law. Id.

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Bluebook (online)
28 N.E.3d 333, 2015 Ind. App. LEXIS 243, 2015 WL 1431729, Counsel Stack Legal Research, https://law.counselstack.com/opinion/in-re-indiana-state-fair-litigation-polet-v-mid-america-sound-indctapp-2015.