In re Grand Jury Subpoena for Documents in the Custody of the Bekins Storage Co.

118 Misc. 2d 173, 460 N.Y.S.2d 684, 1983 N.Y. Misc. LEXIS 3287
CourtNew York Supreme Court
DecidedMarch 1, 1983
StatusPublished
Cited by14 cases

This text of 118 Misc. 2d 173 (In re Grand Jury Subpoena for Documents in the Custody of the Bekins Storage Co.) is published on Counsel Stack Legal Research, covering New York Supreme Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
In re Grand Jury Subpoena for Documents in the Custody of the Bekins Storage Co., 118 Misc. 2d 173, 460 N.Y.S.2d 684, 1983 N.Y. Misc. LEXIS 3287 (N.Y. Super. Ct. 1983).

Opinion

OPINION OF THE COURT

Harold J. Rothwax, J.

A New York County Grand Jury, investigating allegations of fraud in the making of multimillion dollar loans by officers of a major New York bank, has subpoenaed numerous documents in the files of a law firm, stored on the [174]*174premises of Bekins Record Storage, Inc. Petitioners are two former clients of the law firm. They have moved to quash the subpoena on grounds that the documents sought are privileged from disclosure as attorney’s work product (CPLR 3101, subd [c]; CPL 240.10, subd 2); as confidential attorney-client communications (CPLR 4503, subd [a]); and/or as personal incriminatory papers protected by the privilege against self incrimination (US Const, 5th Arndt). The attorneys are also represented in these proceedings an,d assert the work-product privilege on their own behalf (CPLR 3101, subd [c]). The District Attorney, representing the Grand Jury in this matter, does not dispute that the petitioners (who will be referred to as A and B in this opinion so as to protect the confidentiality of the Grand Jury proceeding) individually established a legitimate client-attorney relationship with the law firm. There is an issue as to joint representation which will be addressed in due course.

The court has inspected 43 files containing numerous documents as to which petitioner A claims one or more privileges, and 17 files as to which petitioner B has made similar claims. The burden of establishing that the documents are privileged is on the petitioners. (Koump v Smith, 25 NY2d 287, 294.)

attorney’s work product

The petitioners assert that many of the subpoenaed documents are the work product of the attorneys and as such are absolutely exempt from Grand Jury subpoena. In particular, the work-product exemption is asserted in regard to handwritten notes and drafts of documents such as partnership agreements, made by the attorneys. Petitioners rely primarily upon Federal precedent to support the application of the work-product exemption in the Grand Jury context. (See, e.g., Matter of Grand Jury Investigation, 599 F2d 1224.)

The work-product exemption in New York is codified in the civil (CPLR 3101, subd [c]) and criminal (CPL 240.10, subds 2, 3) discovery statutes. The exemption applies, in context, to demands for discovery by opposing counsel in the course of litigation. (See 11th Annual Report of the [175]*175Judicial Conference, 1966, p 152.) The exemption in this State has been limited by statute (CPL 240.10, subd 2) and judicial construction “to those materials which are uniquely the product of a lawyer’s learning and professional skills, such as materials which reflect his legal research, analysis, conclusions, legal theory or strategy”. (Hoffman v Ro-San Manor, 73 AD2d 207, 211.)

Petitioners’ argument raises two questions: (1) whether the attorney’s work-product doctrine applies to Grand Jury proceedings in New York; and (2) whether documents such as drafts of contracts and notes in preparation of such draft documents are work product within the statute.

As previously noted, the work-product exemption has been applied to Federal Grand Jury proceedings. (Matter of Grand Jury Investigation, 599 F2d 1224, supra; see Upjohn Co. v United States, 449 US 383, 401 [cases collected therein].) However, the Federal definition of “work product” is significantly broader than the State definition. Rule 26 (subd [b], par [3]) of the Federal Rules of Civil Procedure (in US Code, tit 28, Appendix) exempts as “work product” any document “prepared in anticipation of litigation or for trial” by a party’s “representative”, not limited to his attorney. (Upjohn Co. v United States, supra, p 398, n 7.) The Federal rule exempts such material from disclosure to an opposing party unless it is shown to be necessary to the opponent’s case and otherwise unavailable. The Federal work-product rule in this broad sense is similar to New York’s conditional exemption from discovery of material “prepared for litigation”. (CPLR 3101, subd [d].) This litigation-material exemption specifically has been held not to bar disclosure pursuant to a legitimate Grand Jury subpoena. (Matter of Grand Jury Proceedings [Doe], 56 NY2d 348, 354; cf. Matter of Hynes v Lerner, 44 NY2d 329, 333.) The Court of Appeals (56 NY2d 348, 354) found that the legislative purpose in making the litigation-material exemption conditional was to permit access to such material for a compelling purpose, such as a Grand Jury investigation.

The Federal cases which have applied the work-product exemption in the Grand Jury context all rely upon a subcategory of Federal work product under rule 26 (subd [176]*176[b], par [3]), which declares, inter alia, the “mental impressions, conclusions, opinions or legal theories of an attorney * * * concerning the litigation”, absolutely privileged. (Upjohn Co. v United States, supra, p 401; see, also, People v Marin, 86 AD2d 40, 44.) To the extent that the Federal rule is limited to materials produced by an attorney (see Zimmerman v Nassau Hosp., 76 AD2d 921, 922) acting as an attorney, not in a nonlegal representative, investigative or other capacity (Mogollon v South African Mar. Corp., 88 AD2d 586, 587) it is the substantial equivalent of the New York work-product doctrine. (Cf. CPL 240.10, subd 2.) To that extent, Federal cases which apply the work-product exemption to Grand Jury proceedings are persuasive precedent. (See People v Marin, supra, pp 44-46; cf. Siegel, Practice Commentaries, McKinney’s Cons Laws of NY, Book 7B, CPLR C310L26, p 29.) Moreover, unlike the litigation-material exemption, the State Legislature has declared attorney’s work product absolutely immune from disclosure. (See Hoffman v Ro-San Manor, supra, p 211; cf. Matter of Grand Jury Proceedings [Doe], supra, p 354.) The court accordingly holds that the work-product exemption (CPL 240.10, subds 2, 3; CPLR 3101, subd [c]) applies in State Grand Jury investigations. (See CPL 190.30, subd 1; 60.10.)

However, the documents as to which petitioners invoke the work-product exemption are not covered thereby. The concept of attorney’s work product as privileged material arose in Hickman v Taylor (329 US 495), in the context of preparation for litigation, or, in other words, pretrial discovery. (Upjohn Co. v United States, supra, at p 397; see Siegel, Practice Commentaries, McKinney’s Cons Laws of NY, Book 7B, CPLR C3101:28, p 32.) Hickman held that an attorney’s notes of interviews of witnesses should not be available to opposing counsel in litigation since such disclosure would violate the “general policy against invading the privacy of an attorney’s course of preparation”. (329 US, at p 512; cf. People v Consolazio, 40 NY2d 446, 453-454.) The protected material was defined in Hickman as “written materials obtained or prepared by an adversary’s counsel with an eye toward litigation” (329 US, at p 511). As codified in the Federal rules (Fed Rules Civ Pro, rule 26, [177]*177subd [b], par [3] [in US Code, tit 28, Appendix]) work product is limited to materials “prepared in anticipation of litigation or for trial”. (See Upjohn Co. v United States, 449 US 383, 398, supra.)

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118 Misc. 2d 173, 460 N.Y.S.2d 684, 1983 N.Y. Misc. LEXIS 3287, Counsel Stack Legal Research, https://law.counselstack.com/opinion/in-re-grand-jury-subpoena-for-documents-in-the-custody-of-the-bekins-nysupct-1983.