In re Grand Jury Investigation

142 F.R.D. 276, 1992 U.S. Dist. LEXIS 14406, 1992 WL 82963
CourtDistrict Court, M.D. North Carolina
DecidedMarch 24, 1992
DocketNo. M-92-12
StatusPublished
Cited by14 cases

This text of 142 F.R.D. 276 (In re Grand Jury Investigation) is published on Counsel Stack Legal Research, covering District Court, M.D. North Carolina primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
In re Grand Jury Investigation, 142 F.R.D. 276, 1992 U.S. Dist. LEXIS 14406, 1992 WL 82963 (M.D.N.C. 1992).

Opinion

ORDER

SHARP, United States Magistrate Judge.

This matter comes before the court on a motion for a protective order filed by the John Doe Company. The pleadings and the identity of the movant are under seal in accordance with the secrecy provisions of Rule 6, Fed.R.Crim.P., relating to grand jury proceedings.

In August 1991, the John Doe Company was served with three grand jury subpoenas duces tecum. The Company has produced over 22,000 pages of documents in response to the subpoenas. It now seeks a protective order protecting from discovery, and providing for the return of, 18 privileged documents that it inadvertently produced to the government. The Company asserts attorney-client privilege as to the documents.

The United States opposes the request for a protective order. It argues that the Company (1) has failed to meet its burden of showing that the 18 documents are covered by the attorney-client privilege, and (2) has waived any privilege by reason of disclosure in response to the subpoenas. The parties have fully briefed their positions, and the court will rule on the motion without calling for oral argument, finding that the motion papers are sufficient to fully develop the record and the argument. See Local Rule 203(c).

Disputes arising from the inadvertent disclosure of privileged documents during legal proceedings are infrequent, but not rare, occurrences. Decisions from this and other courts resolving these disputes generally turn on close examination of the facts surrounding the inadvertent disclosure. For that reason, the court begins its analysis with a detailed summary of facts.

FACTS

On August 23, 1991, the John Doe Company was served with three grand jury [277]*277subpoenas duces tecum, calling for records of three divisions of the Company. These divisions no longer exist. The records of one former division are physically located at the site of another division; the records of the other two are scattered throughout the Company, making their retrieval more time-consuming.1

As attested to by an attorney representing the Company, the Company assigned a team, consisting of two outside attorneys and a paralegal of the Company, to review potentially responsive documents collected by the Company. (See Affidavit of Janice Davis, Exhibit 2 to the Brief filed February 3, 1992.) Over a three-month period, this team reviewed approximately 300,000 pages of documents. Documents were reviewed by the team to determine their responsiveness to the subpoenas. Responsive documents were further reviewed by a team member, in the presence of the senior team attorney (who has “seven years experience in conducting large document productions efforts”), to determine if they were privileged. Documents of questionable relevance or privilege were referred to the senior attorney on the team for a final decision. Each document deemed to be privileged was tagged by stapling to it a red slip of paper. The senior attorney “double checked” the work of those assisting in the review to make certain that privileged documents would not be produced to the government. {See Affidavit of Janice Davis, ¶ 4.)

The red-tagged documents and responsive documents were then assembled and photocopied under the direction of the paralegal member of the review team. Copies of the red-tagged documents were set aside so that counsel would have a complete set of privileged documents. The original red-tagged documents were segregated. The original responsive documents were organized according to the requests of the subpoenas. Documents assembled for production were reviewed once again to confirm that privileged documents had been removed. The original responsive documents were then bates-stamped. Three copies of the responsive, bates-stamped documents were made. {See Affidavit of Deborah Reding, paralegal, Exhibit 2 to the Brief of February 3, 1992.)

The original and one copy of the bates-stamped documents were delivered to the senior attorney on the review team. She performed another review by checking a representative sample of documents, by subpoena paragraph, to evaluate the adequacy of the production. (See Affidavit of Janice Davis, ¶ 7.) The original documents were then (in three installments, as they became ready) shipped to Stephen Miller, the Defense Criminal Investigative Service, Special Agent in charge of the investigation before the grand jury.

The grand jury subpoenas originally commanded that documents be produced by September 30, 1991. As a result of discussions between counsel for the Company and the prosecutor for the United States, however, it was agreed that the Company would make an initial document production on October 28, 1991, and would thereafter continue to make periodic productions until all known responsive documents were produced. No final deadline or return date for the subpoenas was established under the parties’ agreement.

The Company made a first partial document production on October 25, 1991; it made subsequent productions on November 14 and December 9. In connection with the November 14 production, Special Agent Miller noticed that, contrary to the Company’s transmittal letter, the Company had actually produced two boxes of documents designated “Box 6” and none designated “Box 7.” The documents in one “Box 6” were originals, as requested by the subpoenas, while the second “Box 6” contained copies of the same documents, many of which had green and yellow pieces of paper stapled to them and which were marked with annotations such as “relevant” or “highly relevant.” The following day, Special Agent Miller received a telephone call from counsel for the Company. That coun[278]*278sel advised Special Agent Miller that the second “Box 6” (the one containing some documents with green and yellow tags) was for the Company’s files and had accidently been sent in lieu of “Box 7,” which was for the grand jury. At counsel’s request, the government returned the second “Box 6” in exchange for “Box 7.”

On January 2, 1992, counsel for the John Doe Company discovered that a single privileged document had been produced to the government investigator during the three partial productions described above. On January 7, counsel contacted the appropriate attorney within the Department of Justice Criminal Division. Company counsel identified the document, advised of its inadvertent disclosure, and requested its return. While the attorney for the government considered this request, counsel for the Company re-reviewed the documents produced to the government, and identified nine other privileged documents that were inadvertently produced. Thereafter, counsel identified eight more inadvertently produced documents, for a total of eighteen. On January 31, the government advised the Company that it would retain the documents in question for possible presentation to the grand jury. On February 3, the Company filed its motion for a protective order.

DISCUSSION

The first issue before the court is whether the 18 documents in question are covered by the attorney-client privilege. If they are, a second issue arises. The Court must determine whether the privilege has been waived by inadvertent production in response to the grand jury subpoenas.

a. Are the Documents in Question Covered by the Attorney-Client Privilege?

In an affidavit attached to its reply brief, the Company sets out the predicate facts which demonstrate the privileged nature of the 18 documents.

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Bluebook (online)
142 F.R.D. 276, 1992 U.S. Dist. LEXIS 14406, 1992 WL 82963, Counsel Stack Legal Research, https://law.counselstack.com/opinion/in-re-grand-jury-investigation-ncmd-1992.