Howard J. Gale v. City Of Seattle And Seattle Center Department

CourtCourt of Appeals of Washington
DecidedFebruary 10, 2014
Docket70212-2
StatusUnpublished

This text of Howard J. Gale v. City Of Seattle And Seattle Center Department (Howard J. Gale v. City Of Seattle And Seattle Center Department) is published on Counsel Stack Legal Research, covering Court of Appeals of Washington primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Howard J. Gale v. City Of Seattle And Seattle Center Department, (Wash. Ct. App. 2014).

Opinion

IN THE COURT OF APPEALS OF THE STATE OF WASHINGTON

HOWARD J. GALE, NO. 70212-2-1 c=> —\c:

Appellant, DIVISION ONE

CITY OF SEATTLE, a local agency, and UNPUBLISHED o SEATTLE CENTER DEPARTMENT, FILED: February 10, 2014 Respondents.

Lau, J. — Howard Gale sued the City of Seattle and Seattle Center Department

alleging violations of the Public Records Act (PRA), chapter 42.56 RCW. The trial court

found the City violated the PRA when it inadvertently failed to disclose responsive

documents in its first records disclosure. It later found that the City complied with its

second disclosure after Gale raised concerns about missing documents. The court

imposed $10 per day penalties against the City for the noncompliant PRA days. Gale

challenges numerous findings of fact and conclusions of law and contends the City

remains in violation of the PRA. Because (1) the record supports the trial court's

determinations regarding PRA compliance, penalties, and costs and (2) Gale's 70212-2-1/2

remaining arguments are raised for the first time on appeal and inadequately argued,

we affirm. However, because Gale was entitled to his costs incurred in litigating the

PRA suit below, we remand with instructions to the trial court to determine Gale's costs

conditioned on his submission of an itemized cost affidavit in the trial court.

FACTS

PRA Request and City's First Two Disclosures

This case involves Howard Gale's public records request made to Seattle Center

and the City of Seattle under the PRA. On October 18, 2012, Gale e-mailed a PRA

request to Seattle Center's chief operating officer, Mary Wideman-Williams. Gale's

request was titled, "WA State Open Records Request for information concerning AC

outlet access in the Armory." Gale specified four topics covered by his PRA request:

(1) providing, restricting, or changing access to AC outlets at Seattle Center (including, but not limited to, turning off AC power at specified times, physically restricting access, etc.); (2) putting any changes into effect (policies, staff behavior, signage, etc.) that might restrict or control the access of any particular group of people to space or services (including access to AC outlets) at Seattle Center; (3) the purchase and installation of AC outlets for the new renovation on the west side of the Armory main level; (4) the purchase and installation of AC outlet covers and/or locking devices for the above.

Gale specifically noted, "I would appreciate Seattle Center prioritizing the production or

access or records relating to (3) and (4), a far smaller set of records." The same day,

Wideman-Williams forwarded Gale's request to Seattle Center's Public Records Officer

(PRO), Denise Wells.

Seattle Center's standard practice for responding to PRA requests requires the

PRO to review the request and determine where responsive records are likely located.

-2- 70212-2-1/3

The PRO then contacts the division director, as well as staff who the PRO determines

are most likely to possess responsive records. The PRO often contacts the entire

senior staff—consisting of directors from each division within the department, as well as

several strategic advisors—to ensure that everyone who may have responsive records

is notified of the request. The PRO may contact the PRA requestor (here Gale) if

additional clarification is needed regarding the request.

On October 22, Wells e-mailed Gale to acknowledge receipt of his PRA

request and estimated she would send him a final response on November 14. Also on

October 22, Wells e-mailed the Seattle Center employees she determined were most

likely to have knowledge or possession of responsive records, including senior staff,

the chief operating officer, supervisors, electricians, and assistants to senior staff. Her

e-mail requested them to search and produce responsive records. She also instructed

them to check with any of their staff who might possess responsive records. Her e-mail

to staff included a copy of Gale's PRA request so that staff knew the scope and subject

of the request.

In addition to her duties as PRO, Wells also served as executive assistant to

Seattle Center Director Robert Nellam. Wells personally searched Nellam's records.

Wells determined Nellam had no electronic or hard files related to the request, so she

searched Nellam's e-mail archives. She believes she used the search terms "outlet"

and "outlets" because they would reasonably produce results responsive to Gale's

request. She was not certain these were the exact search terms she used. Following

routine Seattle Center practice, Wells requested and expected other employees to

perform their own searches. She instructed and reminded her staffto search their hard -3- 70212-2-1/4

and electronic files and archived e-mails and assisted those needing help conducting

the searches.1 Wells then reviewed all gathered documents for responsiveness and exemptions.

On November 14, Wells e-mailed Gale the records responsive to his request. All

of the records she sent him were nonexempt. The responsive records included Seattle

Center work plans, an Armory electric outlet handout, Armory rules, e-mail

communications with subject "Homeless and Seattle Center," internal Seattle Center

staff communications, meeting notes, and purchase orders. On November 19, Gale

e-mailed back and alleged that he believed many records were missing from the City's

response. He based this belief on conversations with Armory staff, gaps in the records

provided, and because he claimed to possess "copies of missing records that were

originally sent to Seattle Center staff' regarding the issue at hand. Gale claimed that he

would refrain from filing a lawsuit if these "missing records" were produced by 5 pm on

November 29. He concluded his e-mail by stating, "Let me know if there is anything I

can do to facilitate the search for all relevant documents."

On November 20, Wells informed Gale that she instructed staff to do a second

search for responsive records. On November 29, Wells sent Gale an e-mail informing

him that two staff members sent her additional responsive documents and that she also

1Chief Operating Officer Mary Wideman-Williams told Wells that she used the search term "outlet" for her e-mail search. Some staff also discussed use of the term "outlet" to locate responsive documents. In instructing staff who needed help with their searches, Wells used the search term "outlet" to conduct a sample search. However, Wells did not know which other search terms staff may have used to review their e- mails and files for responsive documents. -4- 70212-2-1/5

found additional responsive documents using the search term "Wi-Fi." Wells asked

Gale to provide additional clarification to help her locate any other responsive records:

You state that you know of documents that are missing. I am not sure which documents you are referring to, but if you have additional clarification to provide, please feel free to send it to me and Iwill work to locate if there are any documents that are responsive as a result of additional clarification.

In her November 29 e-mail, Wells informed Gale that she was reviewing the additional

responsive documents and would produce them by December 7. Wells also spoke with

Gale on the telephone on November 29. During that conversation, Wells asked Gale for

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