Frederick Banks v. Department of Justice

District Court, District of Columbia·Decided March 29, 2010·No. Civil Action No. 2006-1950·Published

Opinion

UNITED STATES DISTRICT COURT FOR THE DISTRICT OF COLUMBIA

FREDERICK BANKS, )

)

Plaintiff, )

)

v. ) Civil Action No. 06-1950 (EGS)

)

DEPARTMENT OF JUSTICE, et al., )

)

Defendants. )

MEMORANDUM OPINION

Plaintiff filed a ten-count Complaint under the Freedom of Information Act (“FOIA”), see 5 U.S.C. § 552, and the Privacy Act, see 5 U.S.C. § 552a, against various government entities, alleging their failure to release requested information about himself, other individuals, and corporate entities. This matter is before the Court on the parties’ cross-motions for summary judgment with respect to plaintiff’s FOIA claims against the United States Postal Investigation Service (“USPIS”) (Counts Five and Six) and the Federal Bureau of Prisons (“BOP”) (Counts Nine and Ten). The Court will deny the motions without prejudice.

I. BACKGROUND

A. United States Postal Investigation Service (Counts Five and Six)

According to the Complaint, “[p]laintiff[] propounded a renewed request to the [USPIS]

under the [FOIA],” Compl. ¶ 13, and the USPIS “did not provide the requested records.” Id. ¶ 14. Plaintiff neither specified a particular request by tracking number, nor indicated the date on which he submitted the request. See id.

According to the USPIS, between 2005 and 2009, plaintiff submitted seven FOIA requests, three of which are relevant to this action. See Mem. of P. & A. in Supp. of Defs.’ Mot. to Dismiss and for Summ. J. [Dkt. #54], Ex. B (“Baxter Decl.”) [Dkt. #54-3] ¶ 4. These three requests were dated December 28, 2004, July 11, 2005, and March 19, 2006, and the USPIS assigned each a separate tracking number. Id. ¶¶ 4-5, 11 and 14.

The Court already has granted summary judgment in the USPIS’ favor with respect to the March 19, 2006 request (FOIA No. 2006-FPIS-00167), which the agency received on March 24, 2006. Banks v. Dep’t of Justice, 538 F. Supp. 2d 228, 234-35 (D.D.C. 2008). Remaining for this Court’s resolution, then, are the adequacy of the USPIS’ search for records responsive to plaintiff’s December 28, 2004, and July 11, 2005, FOIA requests (respectively, FOIA Nos. 2005- FPIS-00020 and 2005-FPIS-00180), and the agency’s justification for withholding certain information under Exemptions 2, 3, 5, 6 and 7. See id.; Banks v. Dep’t of Justice, 605 F. Supp. 2d 131, 142 (D.D.C. 2009).

B. Federal Bureau of Prisons (Counts Nine and Ten)

The Court already has concluded that the BOP’s search for records responsive to plaintiff’s FOIA request was adequate and reasonable under the circumstances. See Banks, 605 F. Supp. at 140. Missing from the record at that time was an explanation for the agency’s decision to withhold in full “four pages of records found in plaintiff’s Central and Medical Files” under FOIA Exemptions 5, 6, 7(C), and 7(F). Id. For this reason, the Court denied summary judgment without prejudice as to Counts Nine and Ten. Id.

II. DISCUSSION

A. Summary Judgment in a FOIA Case The Court may grant a motion for summary judgment “if the pleadings, the discovery and disclosure materials on file, and any affidavits show that there is no genuine issue as to any material fact and that the movant is entitled to judgment as a matter of law.” Fed. R. Civ. P. 56(c). The moving party bears the burden of demonstrating an absence of a genuine issue of material fact. Celotex Corp. v. Catrett, 477 U.S. 317, 322 (1986). Factual assertions in the moving party’s affidavits may be accepted as true unless the opposing party submits his own affidavits, declarations or documentary evidence to the contrary. Neal v. Kelly, 963 F.2d 453, 456 (D.C. Cir. 1992).

In a FOIA case, the Court may grant summary judgment based on the information provided in affidavits or declarations when these submissions describe “the documents and the justifications for nondisclosure with reasonably specific detail, demonstrate that the information withheld logically falls within the claimed exemption, and are not controverted by either contrary evidence in the record nor by evidence of agency bad faith.” Military Audit Project v. Casey, 656 F.2d 724, 738 (D.C. Cir. 1981). Such affidavits or declarations are accorded “a presumption of good faith, which cannot be rebutted by ‘purely speculative claims about the existence and discoverability of other documents.’” SafeCard Servs., Inc. v. Sec. & Exch. Comm’n, 926 F.2d 1197, 1200 (D.C. Cir. 1991) (quoting Ground Saucer Watch, Inc. v. Cent. Intelligence Agency, 692 F.2d 770, 771 (D.C. Cir. 1981)).

B. The USPIS’ Motion for Summary Judgment Will Be Denied Without Prejudice

1. The USPIS Does Not Demonstrate that its Searches for Records Responsive to Plaintiff’s FOIA Requests Were Adequate

“An agency fulfills its obligations under FOIA if it can demonstrate beyond material doubt that its search was ‘reasonably calculated to uncover all relevant documents.’” Valencia- Lucena v. United States Coast Guard, 180 F.3d 321, 325 (D.C. Cir. 1999) (quoting Truitt v. Dep’t of State, 897 F.2d 540, 542 (D.C. Cir. 1990)). “[T]he issue to be resolved is not whether there might exist any other documents possibly responsive to the request, but rather whether the search for those documents was adequate.” Weisberg v. United States Dep’t of Justice, 705 F.2d 1344, 1351 (D.C. Cir. 1983) (citing Perry v. Block, 684 F.2d 121, 128 (D.C. Cir. 1982) (per curiam)). “The agency is required to set forth the search terms used and the search conducted, . . . as well as to describe the structure of the file systems searched[.]” Int’l Counsel Bureau v. United States Dep’t of Defense, 657 F. Supp. 2d 33, 38 (D.D.C. 2009) (citations omitted). The agency “may rely upon reasonably detailed, nonconclusory affidavits submitted in good faith” to demonstrate the adequacy of its search. Weisberg, 705 F.2d at 128 (citations omitted). In the absence of contrary evidence, such affidavits or declarations are sufficient to demonstrate an agency’s compliance with the FOIA. Id. at 127; see Military Audit Project v. Casey, 656 F.2d 724, 738 (D.C. Cir. 1981). If the record “leaves substantial doubt as to the sufficiency of the search, summary judgment for the agency is not proper.” Truitt, 897 F.2d at 542.

a. The USPIS Investigative File System The USPIS is the “law enforcement component of the United States Postal Service[.]”

Baxter Decl. ¶ 1. “The Chief Postal Inspector is the official custodian of all Inspection Service

records, including records relating to criminal investigations that are maintained by the [USPIS].” Mem. of P. & A. in Supp. of Defs.’ Mot. to Dismiss or, in the Alternative, for Summ. J. [Dkt. #20], Decl. of Lawrence Katz (“Katz Decl.”) [Dkt. #23-1] ¶ 2. Files containing records of the USPIS’ active criminal, civil and administrative investigations generally are located “in the responsible Inspection Service field division office[,] and closed case files are stored in Inspection Service Operations Support Centers until transferred to a Federal records center.” Id.

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