Coy v. Washington County Hospital District

866 N.E.2d 651, 372 Ill. App. 3d 1077, 310 Ill. Dec. 490, 35 Media L. Rep. (BNA) 1554, 2007 Ill. App. LEXIS 343
Appellate Court of Illinois·Decided April 9, 2007·No. 5-06-0140·Published·Cited by 11 cases

Opinions

PRESIDING JUSTICE WELCH

delivered the opinion of the court:

Intervenor-appellant The Southern Illinoisan, a daily newspaper headquartered in Carbondale with readership across a broad swath of southern Illinois, appeals the February 21, 2006, order of the circuit court of Washington County denying The Southern Illinoisan’s request that the court unseal, with respect to the names of patients contained therein, the court’s order of February 18, 2005, in the above-captioned case. For the reasons that follow, we affirm the circuit court’s February 21, 2006, order.

On June 28, 2004, defendant-appellee Washington County Hospital District, a publicly owned hospital, suspended the medical privileges of plaintiff-appellee Dr. Thomas Coy, who was at the time a hospital employee. The hospital cited “several” recent cases of substandard medical care and stated that a suspension was necessary to reduce the likelihood of immediate injury to patients. On January 21, 2005, Dr. Coy sued the hospital. Dr. Coy alleged procedural deficiencies in his suspension, sought the enforcement of a related settlement agreement, and requested various other forms of relief not directly relevant to this appeal. Journalists for the Nashville News, a weekly newspaper in Washington County, and The Southern Illinoisan reported on matters concerning the hospital and Dr. Coy.

On February 18, 2005, presumably pursuant to settlement negotiations, counsel for Dr. Coy forwarded to the hospital an agreed order, which counsel requested that the hospital submit to the court. On the same date, the hospital delivered to the court a letter requesting that the court file the accompanying agreed order under seal. For reasons that neither Dr. Coy nor the hospital has been able to explain adequately, the agreed order contained, inter alia, the names of the seven nonparty patients to whom Dr. Coy had allegedly provided substandard care. The order did not contain any other information about the patients and did not reference the patients’ medical records, conditions, or diagnoses. The court complied with the hospital’s request, entering, under seal, the February 18, 2005, order that is the subject of the present appeal.

Subsequently, reporters from the Nashville News and The Southern Illinoisan who had been covering the case visited the office of the Washington County circuit clerk and inspected the court file in the case, finding, inter alia, the sealed order. In an effort to seek access to the sealed order, the Nashville News and The Southern Illinoisan filed a petition to intervene in the lawsuit. A hearing on the petition was held on June 21, 2005. The petition to intervene was granted on July 22, 2005, and on August 11, 2005, the intervenors filed a motion for access to the sealed order. The hospital filed a response to the motion for access, to which the intervenors in turn replied. On August 15, 2005, Dr. Coy moved to amend the sealed order to prohibit the disclosure of the nonparty patient names contained therein but to unseal the remainder of the settlement agreement.

Eventually, on October 4, 2005, the circuit court granted Dr. Coy’s motion to amend the sealed order, thereby unsealing the order but for the names of the seven nonparty patients. The intervenors moved the court to vacate or, alternatively, to reconsider its decision, and oral argument was held. On February 21, 2006, the court entered an order denying the request of the intervenors to unseal the order with regard to the names of the patients. In support of its decision to deny the request to unseal, the trial court relied upon Tomczak v. Ingalls Memorial Hospital, 359 Ill. App. 3d 448 (2005). The trial court ruled that granting the request to unseal would violate the federal Health Insurance Portability and Accountability Act of 1996 (hereinafter HIPAA) (42 U.S.C. §1320d — 2 (2000)) and that the court was required to “comply with the HIPAA regulations when issuing orders.” Accordingly, the trial court ruled that the “the names of the patients are protected from discovery” and that the court was required to deny the request to unseal the names. We note that, while the circuit court based its decision partially on its belief that HIPAA required that the order remained sealed with respect to the patients’ names, it also exercised its discretion in finding that “there is good reason to seal the names of the patients.” The Southern Illinoisan filed a timely notice of appeal and now contends the trial court erred in denying the request to unseal.

We begin our analysis by observing that under the common law, judicial records and documents are presumptively open to the public. Skolnick v. Altheimer & Gray, 191 Ill. 2d 214, 230 (2000). The common law right of access to court records has been deemed by the Illinois Supreme Court to be “essential to the proper functioning of a democracy” because “citizens rely on information about our judicial system in order to form an educated and knowledgeable opinion of its functioning.” Skolnick, 191 Ill. 2d at 230. Moreover, the availability of court files for public scrutiny is essential to the public’s right to monitor the functioning of the court system to ensure quality, honesty, and respect for our legal system. Skolnick, 191 Ill. 2d at 230.

The presumptive right of public access to judicial records attaches to court orders and opinions. A.P. v. M.E.E., 354 Ill. App. 3d 989, 997 (2004). Orders of a court are public documents and should not be kept under seal. A.P., 354 Ill. App. 3d at 997. Orders and opinions are not the property of litigants; rather, they belong to the public, which underwrites the judicial system that produces them. A.P., 354 Ill. App. 3d at 997. When a settlement agreement is filed with a court, the presumptive right of public access to judicial records attaches to that agreement. In re Marriage of Johnson, 232 Ill. App. 3d 1068, 1074 (1992). The way to avoid the attachment of the presumption with regard to a settlement agreement is simple: the parties to a case “are free to make whatever contractual arrangements they wish as part of their settlement agreement and keep it to themselves by simply not making it part of the court record.” (Emphasis in original.) In re Marriage of Johnson, 232 Ill. App. 3d at 1076 (Steigmann, J., specially concurring).

That said, the presumption of public access to court records and documents, although very strong, is not absolute. To overcome the presumption of access, the moving party bears the burden of establishing both that there is a compelling interest for restricting access and that the resulting restriction furthering that interest is tailored as narrowly as possible. Skolnick v. Altheimer & Gray, 191 Ill. 2d 214, 231-32 (2000). “An order denying a motion to unseal a court file or document is reviewed for an abuse of discretion.” A.P. v. M.E.E., 354 Ill. App. 3d 989, 994 (2004).

Against the above backdrop, we turn to the present case. With regard to the ruling of the trial court in this case, we agree with The Southern Illinoisan that the trial court erred as a matter of law in concluding that the court would violate HIPAA by unsealing its order. We begin by noting that Tomczak v. Ingalls Memorial Hospital, 359 Ill. App. 3d 448 (2005), the case upon which the trial court relied, did not involve the disclosure of names.

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Coy v. Washington County Hospital District, 866 N.E.2d 651, 372 Ill. App. 3d 1077, 310 Ill. Dec. 490, 35 Media L. Rep. (BNA) 1554, 2007 Ill. App. LEXIS 343 (Ill. Ct. App. 2007).

866 N.E.2d 651 (Coy v. Washington County Hospital District) — published by Counsel Stack Legal Research, free access to 12M+ legal documents.

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