Community Mutual Insurance v. Tracy

653 N.E.2d 220, 73 Ohio St. 3d 371
CourtOhio Supreme Court
DecidedAugust 30, 1995
DocketNo. 94-705
StatusPublished
Cited by9 cases

This text of 653 N.E.2d 220 (Community Mutual Insurance v. Tracy) is published on Counsel Stack Legal Research, covering Ohio Supreme Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Community Mutual Insurance v. Tracy, 653 N.E.2d 220, 73 Ohio St. 3d 371 (Ohio 1995).

Opinion

Per Curiam.

We affirm the BTA’s decision as to the transaction with Document Automation Corporation and reverse its decision as to the transactions [372]*372with Nationwide Insurance Company and Business Systems Corporation of America.

I

LITIGATION SUPPORT

A. FACTS

The National Association of Blue Cross/Blue Shield organizations sued Community Mutual for trademark infringement and antitrust violations. In responding to. discovery, Community Mutual’s attorneys needed to code one hundred thirty-five banker boxes of records. At first, Community Mutual’s attorneys, their paralegals, and law students performed this coding. However, the attorneys needed quicker progress, and they hiréd Document Automation Corporation (“DAC”).

Following a manual prepared by Community Mutual’s attorneys and under their supervision, DAC coded the documents so that the attorneys could readily interpret them. DAC coded the documents bibliographically by names mentioned, date, author, recipient, and relationship of an author.

DAC also summarily or subjectively coded the documents. In this coding, the coder reviewed and abstracted the document, pulling specific information from the document per the instructions of the attorneys or paralegals. DAC coded four different fields required by the attorneys. First, the attorneys required the coders to determine whether an attorney-client privilege applied to the document. Second, the coders determined whether the documents fell into one of twelve legal or factual categories. Third, the coders determined whether the document had some factual or legal significance to the matters in the case. Fourth, the coders prepared a summary indicating the supporting and damaging information they found within the document and briefly describing the document in a “memo” field, to be searched like Lexis or Westlaw. DAC placed this information on computer-readable media and delivered a tape to the attorneys, who downloaded the tape into their computer system. The attorneys, after settling the suit, now store the tape in their vault.

DAC billed a charge to the law firm, which the firm billed to Community Mutual. The commissioner assessed this charge. In its decision, the BTA found that these services qualified as “legal services,” because DAC analyzed the material to categorize it properly. Thus, the BTA found these to be exempt personal services to which automatic data processing and computer services (“ADP and computer services”) were incidental or supplemental.

B. ANALYSIS

Former R.C. 5739.01(B)(3)(e) defined “sale” and “selling” to include transactions in which:

[373]*373“Automatic data processing and computer services are or are to be provided for use in business when the true object of the transaction is the receipt by the consumer of automatic data processing or computer services rather than the receipt of personal or professional services to which automatic data processing or computer services are incidental or supplemental. * * * ”

Former R.C. 5739.01(Y)(1) defines “automatic data processing and computer services” as:

“[PJrocessing of others’ data, including keypunching or similar data entry services together with verification thereof; providing access to computer equipment for the purpose of processing data or examining or acquiring data stored in or accessible to such computer equipment; and services consisting of specifying computer hardware configurations and evaluating technical processing characteristics, computer programming, and training of computer programmers and operators, provided in conjunction with and to support the sale, lease, or operation of taxable computer equipment or systems. ‘Automatic data processing and computer services’ shall not include personal or professional services.
“(2) As used in divisions (B)(3)(e) and (Y)(l) of this section, ‘personal and professional services’ means all services other than automatic data processing and computer services, including but not limited to:
“(a) Accounting and legal services such as advice on tax matters, asset management, budgetary matters, quality control, information security, and auditing and any other situation where the service provider receives data or information and studies, alters, analyzes, interprets or adjusts such material.]”

The commissioner argues that only attorneys can provide legal services and that the disputed purchase is taxable because nonlawyers provided the interpretation and analysis in this case. Community Mutual responds that services provided by trained individuals acting under a lawyer’s direct supervision qualify for this exemption.

According to the evidence, DAC’s service qualifies as legal services. Its employees received the documents, studied them, analyzed the documents to determine how to code them, and interpreted them for the lawyers. The attorneys relied on DAC to determine whether the document was privileged, whether it pertained to one of the twelve legal or factual categories, and whether it was significant to that category, and to summarize it for computer retrieval. These are typical actions that lawyers take in preparing a case for trial.

As to the commissioner’s argument that only lawyers can provide legal services, the argument ignores Canon 3 of the Code of Professional Responsibility. In EC 3-6, the code provides:

[374]*374“A lawyer often delegates tasks to clerks, secretaries, and other lay persons. Such delegation is proper if the lawyer maintains a direct relationship with his client, supervises the delegated work, and has complete professional responsibility for the work product. This delegation enables a lawyer to render legal service more economically and efficiently.”

In fact, we recognized this practice and disciplined a lawyer for not properly supervising his office personnel. In Disciplinary Counsel v. Ball (1993), 67 Ohio St.3d 401, 404, 618 N.E.2d 159, 161, we stated:

“Delegation of work to nonlawyers is essential to the efficient operation of any law office. But, delegation of duties cannot be tantamount to the relinquishment of responsibility by the lawyer. Supervision is critical in order that the interests of clients are effectively safeguarded. * * * It is the respondent’s total failure to supervise any work done by his nonlawyer employee which is the gravamen of this case.”

Thus, laypersons can perform legal services if accomplished under an attorney’s supervision. Consequently, the service that DAC performed for Community Mutual’s attorneys is a professional, legal service, and the BTA’s conclusion that the true object was the professional service to which ADP and computer services were incidental or supplemental is reasonable and lawful.

II

ADJUDICATION INFORMATION

Nationwide Insurance Company contracts with the federal Health Care Finance Administration to administer the federal Medicare Part B program. Nationwide receives a claim, assigns a control number to it, and forwards the claim to its claims examiners, whom Nationwide trains in medical terminology and claims adjudication.

Free access — add to your briefcase to read the full text and ask questions with AI

Related

Cincinnati Fed. S. & L. Co. v. McClain (Slip Opinion)
2022 Ohio 725 (Ohio Supreme Court, 2022)
Andrew Jergens Co. v. Wilkins
848 N.E.2d 499 (Ohio Supreme Court, 2006)
Stanton v. University Hospitals Health System, Inc.
853 N.E.2d 343 (Ohio Court of Appeals, 2006)
State Ex Rel. Clayburgh v. American West Community Promotions, Inc.
2002 ND 98 (North Dakota Supreme Court, 2002)
Interest of T.J.R.
2002 ND 90 (North Dakota Supreme Court, 2002)
Community Mut. Ins. Co. v. Tracy
1995 Ohio 296 (Ohio Supreme Court, 1995)

Cite This Page — Counsel Stack

Bluebook (online)
653 N.E.2d 220, 73 Ohio St. 3d 371, Counsel Stack Legal Research, https://law.counselstack.com/opinion/community-mutual-insurance-v-tracy-ohio-1995.