Cato Institute v. U.S. Department of Defense

District Court, District of Columbia·Decided May 3, 2023·No. Civil Action No. 2021-1223·Published

Opinion

UNITED STATES DISTRICT COURT FOR THE DISTRICT OF COLUMBIA

CATO INSTITUTE, Plaintiff, v. Civil Action No. 21-1223 (JEB)

DEPARTMENT OF DEFENSE, et al., Defendants.

MEMORANDUM OPINION

Back in 1980, the Department of Defense issued a set of rules to govern its collection and retention of information about certain non-DoD-affiliated persons. Those rules are codified in DoD Directive 5200.27. To learn more, think tank Cato Institute invoked the Freedom of Information Act and asked DoD and its Departments to hand over “any records from any [Department] component pursuant to” Directive 5200.27. They refused, explaining that they could not tell what the request for records “pursuant to” the Directive meant or how to find such records. Cato then sued them, and both sides now move for summary judgment. Given the poorly formulated nature of Cato’s request, the Court will grant Defendants’ Motion and deny Plaintiff’s. I. Background The following facts are undisputed. Directive 5200.27 authorizes and imposes limitations on DoD’s collection of information on persons not affiliated with DoD. See ECF No. 30-2 (Declaration of Lieutenant Alyssa Degner-Lopez), Exh. 10 (Directive). In 2019, Cato issued a request for records to three DoD Departments: the Air Force, Marine Corps, and Navy. See ECF No. 1 (Complaint), ¶¶ 9, 27, 46. Like the parties, the Court at times refers to these

Departments as agencies. See 5 U.S.C. § 551(1) (defining “agency” broadly). Each request sought “[c]opies of any records from any [Agency] component pursuant to [the Directive] between September 18, 2007 and the date of this request.” Id. That sentence formed the sum total of each request, and Cato provided no further clarification. See ECF No. 30-3 (Declaration of Roxanne M. Jensen), Exh. 1 (Cato Request to Air Force of July 18, 2019); Degner-Lopez Decl., Exh. 1 (Cato Request to Marine Corps of Oct. 30, 2019); id., Exh. 6 (Cato Request to Navy of Oct. 30, 2019). While the Court will provide more detail in Section III.C below, suffice it to say for now that after some back and forth, Cato refused to modify its request, and each agency denied it. See Compl., ¶¶ 15–49.

With these rejections in hand, Plaintiff next brought this suit against the three agencies and DoD to compel them to produce responsive records. See Compl., ¶ 1. After Defendants answered the Complaint, the parties agreed to file Cross-Motions for Summary Judgment limited to “whether the requests at issue reasonably describe the records sought and otherwise are valid FOIA requests to which a response is required.” ECF No. 29 (Joint Status Report of Oct. 28, 2022). II. Legal Standard Challenges to an agency’s FOIA responses typically and appropriately are decided on motions for summary judgment. See Brayton v. Office of U.S. Trade Rep., 641 F.3d 521, 527 (D.C. Cir. 2011). Summary judgment may be granted if “the movant shows that there is no genuine dispute as to any material fact and the movant is entitled to judgment as a matter of law.” Fed. R. Civ. P. 56(a). A fact is “material” if it is capable of affecting the substantive outcome of the litigation. See Anderson v. Liberty Lobby, Inc., 477 U.S. 242, 248 (1986). A dispute is “genuine” if the evidence is such that a reasonable jury could return a verdict for the

non-moving party. See id.; Scott v. Harris, 550 U.S. 372, 380 (2007). “A party asserting that a fact cannot be or is genuinely disputed must support the assertion” by “citing to particular . . . materials in the record” or “showing that the materials cited do not establish the absence or presence of a genuine dispute, or that an adverse party cannot produce admissible evidence to support the fact.” Fed. R. Civ. P. 56(c)(1). The moving party bears the burden of demonstrating the absence of a genuine issue of material fact. See Celotex Corp. v. Catrett, 477 U.S. 317, 323 (1986).

In a FOIA case, a court may grant summary judgment based solely on information provided in an agency’s affidavits or declarations when they “describe the justifications for nondisclosure with reasonably specific detail, . . . and are not controverted by either contrary evidence in the record []or by evidence of agency bad faith.” Larson v. Dep’t of State, 565 F.3d 857, 862 (D.C. Cir. 2009) (citation omitted). “Unlike the review of other agency action that must be upheld if supported by substantial evidence and not arbitrary or capricious, the FOIA expressly places the burden ‘on the agency to sustain its action’ and directs the district courts to ‘determine the matter de novo.’” DOJ v. Reporters Comm. for Freedom of the Press, 489 U.S. 749, 755 (1989) (quoting 5 U.S.C. § 552(a)(4)(B)). III. Analysis Congress enacted FOIA “to pierce the veil of administrative secrecy and to open agency action to the light of public scrutiny.” Dep’t of Air Force v. Rose, 425 U.S. 352, 361 (1976) (citation omitted). To further this end, FOIA requires that “each agency, upon any request for records which (i) reasonably describes such records and (ii) is made in accordance with published rules stating the time, place, fees (if any), and procedures to be followed, shall make the records promptly available to any person.” 5 U.S.C. § 552(a)(3)(A); see also 32 C.F.R.

§ 286.5(a) (DoD regulation requiring requester to “reasonably describe the records sought”). The recipient of a request need not process it until these requirements are satisfied. See Dale v. IRS, 238 F. Supp. 2d 99, 103 (D.D.C. 2002). If a government agency “demonstrate[s] that the prerequisites for triggering the agency’s duties to search and produce responsive records have not been satisfied” because the request is invalid, “the agency is entitled to summary judgment.” MacLeod v. DHS, No. 15-1792, 2017 WL 4220398, at *6 (D.D.C. Sept. 21, 2017).

The Cross-Motions at issue here dispute whether Cato’s requests “reasonably describe the records sought and thus” whether they are “valid FOIA requests.” ECF No. 30 (Def. MSJ) at 1; ECF No. 33 (Pl. MSJ/Opp.) at 1. In determining whether a request “reasonably describes” the records sought, see 5 U.S.C. § 552(a)(3)(A), the agency must read the request “as drafted, not as either agency officials or [the requester] might wish it was drafted.” Nat’l Sec. Couns. v. CIA, 969 F.3d 406, 410 (D.C. Cir. 2020) (quoting Miller v. Casey, 730 F.2d 773, 777 (D.C. Cir. 1984)). “The linchpin inquiry is whether the agency is able to determine precisely what records are being requested.” Yeager v. DEA, 678 F.2d 315, 326 (D.C. Cir. 1982) (citation omitted and formatting removed). The question, in other words, is whether “a professional employee of the agency who was familiar with the subject area of the request [could] locate the record[s] with a reasonable amount of effort.” Truitt v. Dep’t of State, 897 F.2d 540, 545 n.36 (D.C. Cir. 1990) (citation omitted). “[B]road, sweeping requests lacking specificity” will not cut it. SAI v. Transportation Sec. Admin., 315 F. Supp. 3d 218, 248 (D.D.C. 2018) (citation omitted and formatting removed).

Cato first defends the language of its request as sufficiently descriptive, then offers a narrowing construction of sorts, and last contends that the agencies’ pre-litigation actions undermine their case. The Court takes each argument in turn.

A. Language of Request Defendants principally assert that on its face, Plaintiff’s request for documents “pursuant to” the Directive calls for them to “guess blindly what [Cato] really means.” Def. MSJ at 11. They add that they are unaware of any “records searchable at one central place, nor by any particular search term” that might point them in the right direction as to what Plaintiff is digging for. Id. at 10; see also Degner-Lopez Decl., ¶ 18; Jensen Decl., ¶¶ 4–6.

Free access — add to your briefcase to read the full text and ask questions with AI

Cato Institute v. U.S. Department of Defense, (D.D.C. 2023).

Cato Institute v. U.S. Department of Defense (Cato Institute v. U.S. Department of Defense) — published by Counsel Stack Legal Research, free access to 12M+ legal documents.

Related

Department of the Air Force v. Rose
425 U.S. 352 (Supreme Court, 1976)
Anderson v. Liberty Lobby, Inc.
477 U.S. 242 (Supreme Court, 1986)
Scott v. Harris
550 U.S. 372 (Supreme Court, 2007)
Larson v. Department of State
565 F.3d 857 (D.C. Circuit, 2009)
Marc Truitt v. Department of State
897 F.2d 540 (D.C. Circuit, 1990)
Dale v. Internal Revenue Service
238 F. Supp. 2d 99 (District of Columbia, 2002)
Freedom Watch, Inc. v. Department of State
925 F. Supp. 2d 55 (District of Columbia, 2013)
Hainey v. United States Department of the Interior
925 F. Supp. 2d 34 (District of Columbia, 2013)
Sack v. Central Intelligence Agency
53 F. Supp. 3d 154 (District of Columbia, 2014)
Pinson v. U.S. Department of Justice
61 F. Supp. 3d 164 (District of Columbia, 2015)
Shapiro v. Central Intelligence Agency
170 F. Supp. 3d 147 (District of Columbia, 2016)
National Security Counselors v. CIA
969 F.3d 406 (D.C. Circuit, 2020)
SAI v. Transp. Sec. Admin.
315 F. Supp. 3d 218 (D.C. Circuit, 2018)