Cataract Disposal, Inc. v. Town Board

423 N.E.2d 390, 53 N.Y.2d 266, 440 N.Y.S.2d 913, 1981 N.Y. LEXIS 2480
CourtNew York Court of Appeals
DecidedJune 16, 1981
StatusPublished
Cited by20 cases

This text of 423 N.E.2d 390 (Cataract Disposal, Inc. v. Town Board) is published on Counsel Stack Legal Research, covering New York Court of Appeals primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Cataract Disposal, Inc. v. Town Board, 423 N.E.2d 390, 53 N.Y.2d 266, 440 N.Y.S.2d 913, 1981 N.Y. LEXIS 2480 (N.Y. 1981).

Opinions

OPINION OF THE COURT

Gabrielli, J.

We hold that a municipality may, under certain circumstances, treat a cash deposit accompanied by a suitable indemnity agreement as satisfying a requirement in a bid specification that the successful bidder furnish a “performance bond”. In so holding, we note that a bid specification calling for a “performance bond” does not necessarily require the involvement of a third-party surety.

In the latter half of 1978, respondent, the Town Board of Newfane, advertised for bids for a refuse collection contract to cover a three-year period of time. Among the stated bid specifications was the following requirement: “BID SECURITY AND PERFORMANCE BOND * * * The successful bidder shall furnish a performance bond in an amount equal to fifty (50%) percent of the amount of the bid for the first year of the contract”.

Four bids were submitted, including those of petitioner, Cataract Disposal, Inc., and respondents, J & I Disposal, Inc., and Country Side Disposal, Inc. The lowest bid was submitted by respondent J & I Disposal (J & I), but that contractor was unable to furnish a surety bond “in an amount equal to fifty (50%) percent of the amount of the bid for the first year of the contract”, apparently because surety companies in the area were generally unwilling to guarantee performance of this type of contract.1 Instead, J & I included in its bid an offer to deposit an equal amount [270]*270in cash with the town to insure its faithful performance. In addition, J & I offered to execute an agreement authorizing the town to appropriate the cash collateral “to indemnify itself against' any loss actually incurred by reason of any loss or damage directly arising by reason of the failure of the [contractor] to faithfully perform its * * * contract”.

The town board found this offer satisfactory and awarded the contract to J & I. Petitioner Cataract Disposal, Inc. (Cataract), which was the only bidder to offer a surety bond,2 then commenced the present proceeding in an effort to have the bid award set aside. It was Cataract’s position that the town board acted improperly in “waiving” the requirement of a “performance bond” and accepting a cash deposit as a substitute, since a “performance bond” had been expressly required in the bid specifications.

Following submission of proof by each of the parties, Special Term denied the requested relief, holding that the town’s acceptance of a cash deposit from J & I did not constitute a material departure from the advertised bid specifications. The Appellate Division, however, reversed on the ground that the language in the town’s advertisement for bids did not place potential bidders on notice that a cash deposit would be an acceptable form of security. While the Appellate Division majority recognized that a cash deposit could satisfy the statutory requirement that a municipality obtain some form of security to insure faithful performance (General Municipal Law, § 103, subd 1), it reasoned that once the municipality solicits a “performance bond” it must adhere to that specification in order to “guard against favoritism, extravagance and corruption”. Accordingly, the court held that the decision of the town to accept J & I’s cash deposit in place of a “performance bond” furnished by a third-party surety should be set aside. We conclude, however, that the Appellate Division was in error and, consequently, we hold that the decision of that court should be reversed.

[271]*271At the outset, we note our disagreement with the assumption, made by both the Appellate Division majority and the dissenters in our court, that the town board was not entitled to consider the cash deposit supplied by J & I Disposal to be a “performance bond” as that term was used in the town’s advertisement for bids. This assumption rests upon the fallacious premise that a “performance bond” necessarily entails an agreement by a third-party surety to insure the successful bidder’s faithful performance of the contract.

The term “performance bond” is defined in Black’s Law Dictionary as a “[b]ond which guarantees * * * against breach of contract” (5th ed, at p 1024; see Isaac v Reliance Ins. Co., 201 Kan 288). Simply put, a “performance bond” is merely an undertaking “given to insure the public authority that the contract once awarded [will] be completed as awarded” (Extruder Louver Corp. v McNulty, 34 Misc 2d 566, 569). We know of no rule of law which confines this concept of insurance against breach to an undertaking posted by a third-party surety or which would exclude from the concept a cash deposit submitted by the bidder against which the contracting public authority has a right of direct recourse. Indeed, a deposit of cash together with an indemnity agreement, when placed in the hands of the contracting municipality, may be viewed as the functional equivalent of a third-party surety, since both simply provide a reliable source of recovery in the event of the contractor’s default or insolvency.

This is not to suggest that a municipality has no choice in all cases but to accept an offer of a cash deposit as security for the faithful performance of a public works contract. To the contrary, we merely hold that when the bidding specifications call for a “performance bond”, it lies within the province of the contracting municipality to consider the requirement to have been met when the bidder offers to post a cash deposit and an indemnity agreement permitting the municipality to appropriate the collateral directly in the event of a breach.

We note that even if we were to adopt the rule advocated by petitioner that a third-party surety is required to satisfy a bid specification calling for a “performance bond”, we [272]*272could not conclude that the town in this case acted improperly in awarding the refuse disposal contract to respondent J & I, since the substitution of a cash deposit and indemnity agreement would not have represented a material departure from the bid specifications. A minor variation from the terms of an advertisement for bids should be considered material only when it would impair the interests of the contracting public authority or place some of the bidders at a competitive disadvantage (Le Cesse Bros. Contr. v Town Bd. of Williamson, 62 AD2d 28, affd 46 NY2d 960). Neither condition is present here.

The Town of Newfane, which now holds the cash deposit posted by J & I, is certainly in no worse position than it would have been had J & I posted a third-party surety bond. Indeed, it may actually be in a somewhat better position, since the terms of the “collateralized indemnity” agreement permit it to appropriate the deposit directly in the event of a default in performance and thereby eliminates the need for making a demand on a surety for payment with the attendant risk of litigation (see 33 Opns St Comp, 1977, p 55).

Moreover, there is no indication on the present record that the town’s decision to permit J & I to post a cash deposit placed the other bidders at a competitive disadvantage. Indeed, there was undisputed proof in this case that the cash deposit submitted by J & I actually cost that contractor more than an equivalent third-party surety bond would have cost. Thus, contrary to the assertions of the dissenters, it is simply inaccurate to say that the use of a cash deposit by J & I enabled the contractor to submit a lower bid than that submitted by petitioner Cataract.3

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Cataract Disposal, Inc. v. Town Board
423 N.E.2d 390 (New York Court of Appeals, 1981)

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Bluebook (online)
423 N.E.2d 390, 53 N.Y.2d 266, 440 N.Y.S.2d 913, 1981 N.Y. LEXIS 2480, Counsel Stack Legal Research, https://law.counselstack.com/opinion/cataract-disposal-inc-v-town-board-ny-1981.