Castle-Rose, Inc. v. United States

99 Fed. Cl. 517, 2011 WL 2550871
CourtUnited States Court of Federal Claims
DecidedJune 28, 2011
DocketNo. 11-163C
StatusPublished
Cited by18 cases

This text of 99 Fed. Cl. 517 (Castle-Rose, Inc. v. United States) is published on Counsel Stack Legal Research, covering United States Court of Federal Claims primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Castle-Rose, Inc. v. United States, 99 Fed. Cl. 517, 2011 WL 2550871 (uscfc 2011).

Opinion

[520]*520OPINION AND ORDER1

LETTOW, J.

In this post-award bid protest, plaintiff Castle-Rose, Ine. challenges the United States Army Corps of Engineers’ (“Corps” or “USACE”) determination that Castle-Rose’s bid responding to solicitation request W912DW-19-R-0045 was received by the government too late to be considered for an award.

The proposal was turned over to the procurement technician at 2:06 p.m. — six minutes after the deadline. Castle-Rose’s proposal was not considered, and the Corps awarded the contract to Advanced Technology Construction Corporation (“Advanced Technology”). Castle-Rose now contests the award on the grounds that its proposal was not late, that the Corps should have considered Castle-Rose’s proposal even if it was late, and that Castle-Rose was prejudiced because it was not informed that its proposal would not be considered until approximately two months had passed from the delivery of its proposal.

BACKGROUND2

A. Castle-Rose’s Proposal

On June 4, 2010, the United States Army Corps of Engineers’ Seattle District issued solicitation request W912DW-19-R-0045. See AR 15-84 (RFP No. W912DW-10-R-0045).3 The solicitation sought demolition and disposal services for a decommissioned groundwater treatment plant and other items located at the Wykoff/Eagle Harbor Superfund Site at Bainbridge Island, Washington. AR 15-92.

Item eight of the solicitation instructed bidders to address their offers to the location in item seven, “USA Engineer District, Se-atfle[;] ATTN: CECT-NWS-CT[;] PO Box 3755[;] Seattle, WA 98124-3755.” AR 15-92. Item eight alternatively specified that “[h]and[ ]carr[ied]” offers should be brought to “Seattle District, USACE[;] 4735 E. Marginal Way South.” AR 15-92. Item nine of the solicitation added, “Sealed offers ... will be received at the place specified in Item 8, or if hand[-]carried, in the depository located in Contracting Division, 2nd Floor, Col C-5 until 2:00 PM local time July 7, 2010.” AR 15-92.

The proposal was amended four times, and each amendment noted, “The proposal sub-mittal time and date of Wednesday, July 7, 2010 at 2:00 p.m. LOCAL TIME remains the same.” AR 16-437 (First Amendment to Solicitation); AR 17-439 (Second Amendment to Solicitation) (“The proposal submit-tal time and date of July 7, 2010 at 2:00 p.m. LOCAL TIME remains the same.”); AR 18-493 (Third Amendment to Solicitation); AR 19-550 (Fourth Amendment to Solicitation).

“It is the standard practice for a contracting employee to await last-minute hand-delivered proposals in the main lobby on the first floor [of the building in which the Contracting Division is housed], as non-Corps personnel require an escort to access the second floor.” AR 2.1-6 (Mem. of Scott Britt, Con[521]*521tract Specialist (Sept. 28, 2010) (“Britt Mem.”)); AR 2.3-9 (Mem. of Sonia Frees, Procurement Technician (Sept. 28, 2010) (“Frees Mem.”)). Accordingly, Ms. Frees averred that on July 7, 2010, from 1:30 PM to 2:00 PM, “I was in the lobby of the USACE building awaiting proposals by offerors. At 2:00 PM by the lobby clock, since there were no additional offerors in the lobby and the time for receipt of the bids had ended, I returned to my desk and reported to the Contract Specialist, Scott Britt, that there were no additional proposals received.” AR 2.3-9 (Frees Mem.); see also AR 2.1-6 (Britt Mem.) (stating the same).

After Ms. Frees left the lobby, a messenger from Castle-Rose, Raymond Kessler, arrived in the lobby to deliver Castle-Rose’s proposal for the solicitation. See AR 1-2 (Contracting Officer’s Finding and Recommendation: Agency Protest (Oct. 20, 2010)); AR 6-30 (Castle-Rose’s Agency Protest). A security guard gave Mr. Kessler a four-digit telephone number to call Ms. Frees using the lobby telephone. AR 1-2; AR 6-30. Mr. Kessler misinterpreted this number as Ms. Frees’ room number, proceeded to enter the elevator, and was stopped by the security guard. AR 1-2; AR 5-30. The government represents that Mr. Kessler also tried to climb up the stairs and was stopped again. AR 1-2. The security guard then called Ms. Frees and told her that a representative from Castle-Rose had arrived in the main lobby with a proposal. AR 1-2. Ms. Frees states she received the call at 2:06 p.m. and returned to the lobby to meet with Mr. Kes-sler. AR 2.3-9 (Frees Mem.); see also AR 1-2. She says she told Mr. Kessler that Castle-Rose’s “proposal would be marked late and that it would be up to the Contracting Officer to accept it or not.” AR 2.3-9. Ms. Frees then brought the boxes to Mr. Britt’s desk. The boxes in which the proposals arrived were marked as arriving at 14:06, 2:06 p.m. in military time. See AR 3.1-10 to 3.6-15 (Photographs of Castle-Rose’s Unopened Proposals). Mr. Britt also wrote “LATE” across the two boxes. See AR 2.1-6; AR 3.1-10 to 3.6-15. He put the boxes in a secure area, but “did not remember” to send Castle-Rose a written confirmation that the proposal was late. AR 2.1-6 (Britt Mem.).

On September 8, 2010, Castle-Rose’s vice president, Jason Smith, sent an e-mail to Mr. Britt asking when the contract award would be made. AR 2.1-6 (Britt Mem.). Mr. Britt answered, saying an award was expected pri- or to September 30, 2010. AR 4.1-16 (Email from Britt to Smith (Sept. 8, 2010)). He then sent a follow-up e-mail stating, “By the way, Jason — you realize that your proposal was late and was not evaluated, right?” AR 4.2-20 (E-mail from Britt to Smith (Sept. 8, 2010)). Mr. Smith answered,

From what we were [told] by our bid runner — he was inside the building at the bid due time — but he wasn’t sure where to go. It did get clocked in 6 minutes late— but we were anticipating that the bid would still be accepted due to the fact we were in the building on time.

AR 4.2-20 (E-mail from Smith to Britt (Sept. 28, 2010)). Mr. Britt replied, “No, the proposal is not acceptable even one minute after the proposal due date time_ In the future, your courier should arrive with ample time to spare in case he [or] she does not know [his or her] way to the front door of Federal Central South.” AR 4.2-19 to 20 (E-mail from Britt to Smith (Sept. 8, 2010)). Mr. Smith replied again,

I appreciate the feedback. If we could double cheek what actually happened — I believe our courier was inside the front door at East Marginal Way (we’ve delivered many proposals there) on time.
If he wasn’t, we certainly take responsibility for that. His version of events is that he was inside the door at bid time, had to be redirected through security a second time, was then directed to a room for delivery and redirected to another individual [who] then stamped the proposal in (after the due time).
I apologize for only addressing this now, but I wasn’t aware that our bid had not been accepted.

AR 4.2-19 (E-mail from Smith to Britt (Sept. 8, 2010)). Mr. Britt did not respond to this e-mail.

[522]*522B. Procedural History

Castle-Rose learned through a notice published on the FedBizOpps website that the demolition and disposal services contract had been awarded to Advanced Technology on September 24, 2010. See AR 21-557 (FedBi-zOpps Notice of Contract Award).

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99 Fed. Cl. 517, 2011 WL 2550871, Counsel Stack Legal Research, https://law.counselstack.com/opinion/castle-rose-inc-v-united-states-uscfc-2011.