Calloway v. Brownlee

366 F. Supp. 2d 43, 2005 U.S. Dist. LEXIS 5967, 2005 WL 821205
CourtDistrict Court, District of Columbia
DecidedMarch 30, 2005
DocketCIV.A. 04-239RBW
StatusPublished
Cited by54 cases

This text of 366 F. Supp. 2d 43 (Calloway v. Brownlee) is published on Counsel Stack Legal Research, covering District Court, District of Columbia primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Calloway v. Brownlee, 366 F. Supp. 2d 43, 2005 U.S. Dist. LEXIS 5967, 2005 WL 821205 (D.D.C. 2005).

Opinion

MEMORANDUM OPINION

WALTON, District Judge.

The plaintiff, a retired noncommissioned officer (“NCO”) of the United States Army (“Army”), brings this action contending that the Army improperly denied his request to remove two Non-Commissioned Officer Evaluation Reports 1 from his personnel file in violation of the Administrative Procedure Act, 5 U.S.C. § 701 et seq. Amended Complaint for Declaratory Relief 2 (“Compl.”) at 1. Currently before the Court are the defendant’s Motion to Dismiss, Transfer, or, for Summary Judgment (“Def.’s Mot.”), the plaintiffs Cross-Motion for Summary Judgment (“Pl.’s Cross Mot.”), and the parties’ oppositions thereto. 3 For the reasons set forth below, this court will deny the defendant’s motions for summary judgment, to transfer, and to dismiss, and grants in part the plaintiffs cross-motion for summary judgment.

I. Background

(A) Regulatory Framework

The evaluation of noncommissioned officers is governed by Army Regulation (“Army Reg.”) 623-205 (April 30, 1992), which establishes the Noncommissioned Officer Evaluation Reporting System (“NCOERS”). The regulation provides for the “preparation, processing [and] sub-mi[ssion]” of Noncommissioned Officer Evaluation Reports (“NCOER”), whose purpose is to, in part, “ensure the selection of the best qualified noncommissioned officers to serve in positions of increasing responsibilities by providing rating chain *46 view of performance/potential for use in centralized selection .... ” Army Reg. 623-205 § 1 — 5(a)(2). The information contained in these reports is one factor used as the basis for making personnel decision, including school selections, promotions, and the assignment of military occupational speciality classifications. Id. Each NCO is evaluated by both a rater, who is generally the NCO’s immediate supervisor, id. § 3 — 5(a)(1), and a senior rater, who is someone who is higher in the ehain-of-command than the rater. Id. § 3-7(a)(l). The primary responsibility of the rater is to evaluate the NCO’s duty performance and professional development, id. § 3-6(a), while the senior rater’s role is primarily “overwatching the performance evaluation, and mentioning.” Id. § 3-8. 4

Pursuant to this evaluation system, report information is completed on DA Form 2166-7, the NCO Evaluation Report. Id. § 6-1 & pp. 27-28. This evaluation form contains a number of sections in which various attributes of an NCO are evaluated. For example, in Part IV, raters assess whether the NCO satisfies certain values, ie., dedication, commitment, discipline, honesty, and courage. Id. at 27. Also in Part IV, the rater evaluates the NCO’s competence, physical fitness and military bearing, leadership, training, and responsibility and accountability. Id. at 28. In each of these categories, the rater determines whether the NCO merits a rating of “excellence,” “success,” “needs some improvement,” or “needs much improvement.” Id. In addition, in Part V, the rater assesses the NCO’s overall performance and indicates whether the NCO’s overall potential for promotion and/or service in positions of greater responsibility is “among the best,” 5 “fully capable,” 6 or “marginal.” 7 Id. at 28. In addition, the senior rater assesses the NCO’s overall performance and the NCO’s overall performance for promotion and service in positions of greater responsibility, and assigns numerical scores to the evaluations. Id. A rating of “1”, “2”, or “3” is considered a “successful” or “superior” rating, with “1” being the highest possible numerical score. A numerical rating of 4 is considered “fair” and a score of “5” is considered poor and is the lowest possible rating. Id. The senior rater also provides comments to support his or her numerical scores. Id.

Such evaluations must occur at least annually, however, if certain qualifying events occur, the evaluations must be completed more often. Id. § 2-7(a). For example, “[a] report will be submitted whenever the designated rater is changed as long as the minimum rater qualifications are met.” Id. § 2 — 8(a) (“change-of-rater evaluation”). Rater changes occur if either the rater or the NCO is reassigned, released from active duty, or if the rater dies, is relieved, reduced, AWOL, declared *47 missing, or becomes incapacitated. Id. § 2 — 8(a)(1)—(5). In addition, an NCOER must be conducted if an NCO is being relieved of his or her duty for cause.

Relief-for-cause is defined as the removal of a NCO from a rateable assignment based on a decision by a member of the NCO’s chain of command or supervisory chain that the NCO’s personal or professional characteristics, conduct, behavior, or performance of duty warrant removal in the best interest of the U.S. Army.

Id. § 2-10 (“relief-for-cause evaluation”). “[Rjelief of an individual for cause is one of the most serious steps taken. It is preceded with formal counseling by the commander or supervisor unless such action is not deemed appropriate under the circumstances.” Army Reg. 600-20 § 2-15 (March 30,1988). .

An NCO has a number of procedural channels available to challenge an adverse NCOER. For example, an NCO can request a Commander Inquiry to determine whether an NCOER was “illegal, unjust, or otherwise in violation of [Army Regulations.]” Army Reg'. 623-205 § 2-15. Moreover, an NCO may appeal an NCOER to the Enlisted Special Review Board (“ESRB”), which hears appeals when claims are made alleging substantive inaccuracy in an evaluation or injustice, such as bias, prejudice, inaccurate or unjust ratings. Id. §§ 4-2(i), 4-5(b). If the appeal is denied by the ESRB, an NCO may either seek reconsideration by the ESRB, put forth new evidence in support of a new appeal before the ESRB, or appeal the ESRB’s decision to the Army Board for Correction of Military Record (“ABCMR” or “BCMR”). Id. § 4-5(f). On appeal, the NCO bears the burden of proving a substantive inaccuracy or injustice. Id. § 4~7(a). In addition, the regulation states that NCOERs are presumed to be “administratively] correct”, “[h]ave been prepared by the proper rating official,” and “[r]epresent the considered opinion and objective judgment of rating officials at the time o[f] preparation.” Id. §§ 4— 2(a)(1) — (3). Any appeal “must be supported [b]y substantiating evidence.” Id. § 4 — 2(f). And the NCO must establish by clear and convincing evidence that the above listed presumptions should not be applied.

(B) Factual Background

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Bluebook (online)
366 F. Supp. 2d 43, 2005 U.S. Dist. LEXIS 5967, 2005 WL 821205, Counsel Stack Legal Research, https://law.counselstack.com/opinion/calloway-v-brownlee-dcd-2005.