Boyd Bros. Transp. Co. v. United States

27 Fed. Cl. 509, 71 A.F.T.R.2d (RIA) 979, 1993 U.S. Claims LEXIS 291, 1993 WL 42785
CourtUnited States Court of Federal Claims
DecidedFebruary 19, 1993
DocketNo. 90-71T
StatusPublished
Cited by4 cases

This text of 27 Fed. Cl. 509 (Boyd Bros. Transp. Co. v. United States) is published on Counsel Stack Legal Research, covering United States Court of Federal Claims primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Boyd Bros. Transp. Co. v. United States, 27 Fed. Cl. 509, 71 A.F.T.R.2d (RIA) 979, 1993 U.S. Claims LEXIS 291, 1993 WL 42785 (uscfc 1993).

Opinion

OPINION

ANDEWELT, Judge.

In this tax refund action, plaintiff, Boyd Brothers Transportation Company, Inc., an interstate trucking company, seeks reimbursement of Federal Insurance Contributions Act (FICA) taxes plaintiff alleges it erroneously overpaid, for the eight tax quarters of 1985 and 1986. This action is presently before the court on the parties’ cross-motions for partial summary judgment. On December 30, 1992, this court issued an opinion in which the court interpreted one aspect of Treas.Reg. § 31.3121(a)-1(h), the regulation which describes when an employer’s payments to its employees for travel and other business expenses are not subject to FICA taxes. Boyd Brothers Transp. Co. v. United States, 27 Fed.Cl. 502 (1992). The instant opinion resolves certain issues left open in the December 30 opinion.

I.

As the court explained in its December 30, 1992, opinion, plaintiff employs long-[511]*511haul, interstate truck drivers who, during 1985 and 1986, spent an average of 294 days per year on the road on company business. While on the road, these drivers incurred travel expenses for food, lodging, showers, and other incidentals. During 1985 and 1986, plaintiff had an advance policy pursuant to which each Friday, those drivers “[who were scheduled to be] out on the week-end, not coming home or not at [their] home terminal[s],” had the option of securing weekly advances in increments of $25, up to $100. Plaintiff based this policy, inter alia, on discussions with its drivers, a survey of expense payments offered by other trucking firms, and plaintiffs experience that if plaintiff advanced its drivers too much money, the drivers would spend more than needed on the road and thus, bring home insufficient funds for their families. From this information, plaintiff concluded that $100 was a reasonable maximum amount to advance its drivers for expenses incurred in a normal week on the road.

In calculating its FICA taxes due for 1985 and 1986, plaintiff contends that it erroneously treated its entire weekly remunerations to its drivers, including the advances, as “wages” subject to FICA taxes. Plaintiff contends that under Treas. Reg. § 31.3121(a)-1(h), portions of these weekly remunerations, including all of the advances, should have been treated as “not wages” and thus excluded from FICA taxation. In the instant action, plaintiff seeks a refund of FICA taxes it allegedly has overpaid as a result of this error.

II.

Treas.Reg. § 31.3121(a)-1(h) sets forth the circumstances under which an employer’s remunerations to its employees for travel and other business expenses do not constitute “wages” and, hence, are not subject to FICA taxes. Section 31.3121(a)-1(h) addresses both advances and reimbursements for travel expenses and provides, in pertinent part:

Amounts paid specifically — either as advances or reimbursements — for traveling or other bona fide ordinary and necessary expenses incurred or reasonably expected to be incurred in the business of the employer are not wages. Traveling and other reimbursed expenses must be identified either by making a separate payment or by specifically indicating the separate amounts where both wages and expense allowances are combined in a single payment.

With respect to FICA tax treatment of the Friday advances, the dispute between the parties relates to the requirements contained in the first sentence of the regulation, i.e., whether the monetary advances were “[a]mounts paid specifically ... as advances ... for traveling ... expenses ... reasonably expected to be incurred[.]” If the advances satisfy these requirements, the advances necessarily would qualify as “not wages.” under the regulation because the parties agree that the advances satisfy the identification requirement contained in the second sentence of the regulation. Plaintiff paid the advances separately from any remuneration for services, and a separate payment for travel expenses constitutes adequate identification under the second sentence.

As to the requirements contained in the first sentence of the regulation, defendant contends that the advances herein were not “[a]mounts paid specifically ... as advances ... for traveling ... expenses ... reasonably expected to be incurred,” because the advances were part of the drivers’ general compensation, and the drivers did not have to prove that they used the advances for travel expenses. Defendant relies primarily upon plaintiff’s “Driver Manual” which describes plaintiff’s advance policy during the relevant time period, as follows:

When a driver is out on the week-end, not coming home or not at his home terminal, Boyd Brothers, if requested, will advance a driver up to $100.00 of his money for personal expenses. This money is to be advanced on Friday only and will be deducted from next Friday’s paycheck. This comes in $25.00 — $50.00— $75.00 — or $100.00. If you only need $50.00 — that is what you ask for — but if [512]*512you need $100.00 get it — don’t call in two or three times a week for personal money. “FRIDAY ONLY.”

(Emphasis in original.) Defendant argues that this reference in the “Driver Manual” to an advance involving “[the driver’s] money” indicates that such advances were part of the drivers’ compensation rather than payments for travel expenses. Additionally, defendant emphasizes that the “Driver Manual” provides that the advances are for “personal expenses,” and thus does not oblige the drivers to use the advances for travel or other business expenses.

Defendant’s argument reads restrictions into Treas.Reg. § 31.3121(a)-1(h) that simply are not present in the wording of the regulation. The first sentence of the regulation requires that an employer must reasonably intend “at the time of payment” that the payment cover travel expenses (i.e., that the “[a]mounts [are] paid specifically ... for traveling ... expenses”) and that the amount of the payment be an amount to cover “traveling ... expenses incurred or reasonably expected to be incurred in the business of the employer.” Contrary to defendant’s argument, the first sentence of the regulation does not contain any additional requirements concerning how the employer or employee chooses verbally to categorize such payment or how an employee chooses to use the amounts “paid specifically ... for traveling ... expenses.” It is not pertinent whether the employee actually uses the specific payment for his or her travel expenses1 or whether the employer, or employee, characterizes the payment intended to cover travel expenses as part of the employee’s general compensation or as an addition to that compensation.

Regarding an employer’s characterization of advance payments, defendant is correct that during 1985 and 1986, plaintiff did not understand that “[a]mounts paid specifically ... for traveling ... expenses” might not constitute “wages” subject to FICA taxes. As a result, at the time of payment, plaintiff viewed the amounts it was advancing to its drivers to cover travel expenses as part of the employees’ general compensation. But, as described above, the undisputed facts demonstrate that plaintiff instituted its advance policy specifically to cover the drivers’ expected travel expenses. The references in the “Driver Manual” to the effect that an advance involved the driver’s money, i.e., “his money,” and covered “personal expenses,” do not suggest the contrary.

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27 Fed. Cl. 509, 71 A.F.T.R.2d (RIA) 979, 1993 U.S. Claims LEXIS 291, 1993 WL 42785, Counsel Stack Legal Research, https://law.counselstack.com/opinion/boyd-bros-transp-co-v-united-states-uscfc-1993.