12 Percent Logistics, Inc. v. Unified Carrier Registration Plan Board

Procedural entryThis page is a short order in 12 Percent Logistics, Inc. v. Unified Carrier Registration Plan Board. Read the opinion of the Court — 280 F. Supp. 3d 118
District Court, District of Columbia·Decided February 4, 2019·No. Civil Action No. 2017-2000·Published

Opinion

UNITED STATES DISTRICT COURT FOR THE DISTRICT OF COLUMBIA

)

12 PERCENT LOGISTICS, INC., et al., )

)

Plaintiffs, )

)

v. ) Case No. 17-cv-02000 (APM)

)

UNIFIED CARRIER REGISTRATION ) PLAN BOARD, et al. )

)

Defendants. )

_________________________________________ )

MEMORANDUM OPINION

I. INTRODUCTION In 2005, Congress established Defendant Unified Carrier Registration (“UCR”) Plan Board. The Board is tasked with administering the UCR Plan Agreement, an interstate compact that governs the “collection and distribution of registration and financial responsibility information provided and fees paid by motor carriers, motor private carriers, brokers, freight forwarders, and leasing companies.” 49 U.S. Code § 14504a(a)(8). Defendant Indiana Department of Revenue (“INDOR”) is a signatory of the Plan Agreement and, pursuant to various memorandums of understanding with the Board, operates an on-line portal to register carriers and collect fees nationwide.

Plaintiffs are UCR registrants, who brought this action on September 27, 2017. They assert two claims. The first is rooted in the UCR enabling act, 49 U.S.C. § 14505a, and the UCR Plan Agreement, both of which provide that the Board’s meetings and subcommittee meetings are subject to the public notice requirements contained in the federal Sunshine Act. Plaintiffs claim that, for years, the Board has violated the Sunshine Act by, among other things, failing to provide

timely notice of meetings and not divulging meaningful detail as to their subject matter. Plaintiffs’ second claim is predicated on another aspect of the UCR Plan Agreement. When Plaintiffs first filed this action, the Agreement provided that the registration period for the next calendar year would open on October 1st of the prior year. In 2017, the Board voted multiple times to delay the start of the registration period beyond October 1, 2017. In their complaint, Plaintiffs asked the court to compel the Board and INDOR to open the registration process immediately. The Board finally opened registration in January 2018.

Plaintiffs request a declaratory judgment and permanent injunctive relief against the Board for alleged violations of the Sunshine Act, and against the Board and INDOR for violating the UCR Plan Agreement. During the course of these proceedings, Plaintiffs filed numerous requests for injunctive relief. The court denied most of these requests, including Plaintiffs’ demand to open the 2018 registration period. In January 2018, however, the court entered a limited injunction requiring the Board’s subcommittee meetings to adhere to the Sunshine Act’s notice requirements. The parties now submit cross-motions for summary judgment.

For the reasons stated below, the court grants Plaintiffs’ motion in part and Defendants’

motion in part. The court finds that the Board violated the Sunshine Act by making public only boilerplate descriptions of the subject matter of all meetings and by failing to provide timely notice of subcommittee meetings. With regard to other aspects of Plaintiffs’ Sunshine Act claim, and their claim alleging a violation of the UCR Plan Agreement because of the delayed opening of the 2018 registration period, the court enters judgment in favor of Defendants.

II. BACKGROUND A. Factual Background The UCR Plan Agreement is an interstate compact whose purpose is to coordinate the registration and collection of fees and information from motor carriers, motor private carriers, brokers, freight forwarders, and leasing companies, whose commercial vehicles travel in interstate commerce. See generally 49 U.S.C. § 14504a. The Plan is overseen by the UCR Plan Board, a 15-member commission created by an Act of Congress (“UCR Act”) and appointed by the Secretary of Transportation. See 49 U.S.C. § 14504a(d)(1). The Board has several subcommittees such as audit, dispute resolution, and industry, which hold their own meetings. 49 U.S.C. § 14504a(d)(5).

Forty-one states participate in the UCR Agreement. See Def. UCR Plan Board’s Cross Mot. for Summ. J., ECF No. 93 [hereinafter UCR Def.’s Mot.]; UCR Def.’s Exhibits, ECF No. 93- 1 [hereinafter UCR Def.’s Exs.], at 2. 1 The State of Indiana is a member state. Under various memorandums of understanding between the Indiana Department of Revenue (INDOR) and the Board, INDOR registers carriers and collects UCR fees and information from registrants. Pls.’ Stmt. of Undisputed Facts, ECF No. 76 [hereinafter Pls.’ Facts], ¶¶ 4, 17; Def. INDOR’s Stmt. of Undisputed Facts, ECF 94-1 [hereinafter INDOR Def.’s Facts], ¶ 1. Carriers register and pay UCR fees annually. 49 U.S.C. § 14504a(d)(7), (f)(4), (h).

The Secretary of Transportation determines the annual UCR fee amounts charged to carriers based on recommendations made by the Board. 49 U.S.C. § 14504a(d)(7)(B). When the Board proposes changes to the annual rates, the Secretary must act within 90 days of receiving the Board’s recommendations, a timeline that includes a period of notice and comment. Id. At the

1 The court uses CM/ECF-generated pagination when citing to the Board’s exhibits.

time Plaintiffs filed their Amended Complaint, the UCR Plan Agreement provided that the annual registration period would begin on October 1. UCR Def.’s Exs. at 12 (UCR Agreement) (“‘Renewal period’ means, with respect to a registration year, the period of October 1 through December 31 of the immediately preceding year.”).

In March 2017, the Board voted to recommend a revised fee structure for 2018 and 2019 and forwarded the recommendations to the Secretary of the Treasury. Pls.’ Facts ¶ 39; UCR Def.’s Stmt. of Undisputed Facts, ECF No. 93-2 [hereinafter UCR Def.’s Facts], ¶ 39. When the Secretary did not act within 90 days, at a meeting held on September 14, 2017, the Board voted to delay the start of the 2018 registration period until November 1, 2017. Pls.’ Facts ¶¶ 41, 43, 44; UCR Def.’s Facts ¶¶ 41, 43, 44. Following continued inaction by the Secretary, at its next meeting on October 26, 2017, the Board yet again voted to delay registration for 2018, this time “until further notice.” Pls.’ Facts ¶¶ 47, 48; UCR Def.’s Facts ¶¶ 47, 48. The Board and INDOR eventually opened the 2018 registration period on January 5, 2018. INDOR Stmt. of Facts ¶ 2; Pls.’ Reply to UCR Def.’s Mot., ECF No. 97 [hereinafter Pls.’ Reply], at 12.

B. The Sunshine Act Both the UCR Act and UCR Agreement require meetings of the Board and its subcommittees to adhere to the public notice requirements of the Sunshine Act. See 49 U.S.C. § 14504a(d)(4)(D) (“Meetings of the board and any subcommittees . . . shall be subject to the provisions of [the Sunshine Act].”); UCR Def.’s Exs. at 22 (UCR Agreement, ¶ 15(i)(5)). The Sunshine Act provides that:

In the case of each meeting, the agency shall make public announcement, at least one week before the meeting, of the time, place, and subject matter of the meeting, whether it is to be open or closed to the public, and the name and phone number of the official designated by the agency to respond to requests for information about the meeting . . .

5 U.S.C. § 552b(e)(1). In addition, the Act further mandates that:

Immediately following each public announcement required by this subsection, notice of the time, place, and subject matter of a meeting, whether the meeting is open or closed, any change in one of the preceding, and the name and phone number of the official designated by the agency to respond to requests for information about the meeting, shall also be submitted for publication in the Federal Register.

Id. § 552b(e)(3). Plaintiffs contend that the Board and its subcommittees violated these provisions by routinely failing (1) to make public announcements at least one week before meetings, (2) to publish timely Federal Register notices, and (3) to disclose any meaningful description of the subject matter to be discussed at meetings. See Am. Compl., ECF No. 35 [hereinafter Am. Compl.], ¶¶ 23–31.

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