§ 5:29 — Definitions

In this subdivision:
I. "Agency" means any department, office, commission, board, or other unit, however designated, or the executive branch of state government.
II. "Archives" means records having permanent or historical value.
III. "Director" means the director of the division of archives and records management of the department of state.
IV. "Local record" means a record of any county, city, town, district, or authority or of any public corporation or political entity whether organized and existing under charter or under general law, unless the record is designated or treated as a state record under state law.
V. "Record" means document, book, paper, manuscript, drawing, photograph, map, sound recording, video recording, electronic record, microform, or other material, regardless of physical form or characteristics, made or received pursuant to law or in connection with the transaction of official business. Library and museum material made or acquired and preserved solely for library use or exhibition purposes, extra copies of documents preserved only for convenience or reference, and stocks of publications and of processed documents are "nonrecord materials" and are not included within this definition of records.
VI. "Electronic record" means information that is created or retained in a digital format.
VII. "Records center" means the depository of records and archives.
VIII. "State record" means:
(a) A record of a department, office, commission, board, or other agency, however designated, of the state government;
(b) A record of the state legislature;
(c) A record of any court of record, whether of statewide or local jurisdiction; or
(d) Any other record designated or treated as a state record under state law.

Legislative History

1987, 353:1. 2003, 97:4. 2006, 275:2, eff. June 15, 2006.