§ 18:1491.4 — Committee treasurers; campaign depositories; expenditures; petty cash fund

Louisiana § 18:1491.4

• Jurisdiction: Louisiana
• Title 18: Conservation

Text

§1491.4. Committee treasurers; campaign depositories; expenditures; petty cash fund
A. The chairman of each committee shall be the treasurer of the committee, unless
the committee appoints a treasurer. Committees also may appoint one or more deputy
treasurers. The names and addresses of any treasurer or deputy treasurer so appointed shall
be filed with the supervisory committee in the statement of organization required by R.S.
18:1491.1, or if appointed after the statement of organization is filed, the names and
addresses of any treasurer or deputy treasurer shall be reported to the supervisory committee
within ten days following appointment.
B.(1) Any person may solicit contributions for or on behalf of the committee, or sell
political paraphernalia or tickets to a testimonial or other fundraising event, provided that all
contribution(s) or proceeds are transmitted directly to the chairman of the committee or its
treasurer or deputy treasurer together with such information as may be required by this
Chapter. No chairman of a committee or designated treasurer or deputy treasurer shall accept
such funds without such information and they shall be responsible under the provisions of
this Chapter for any errors and omissions in records or reports of such funds. Any
contributions or transfer of funds received by a committee which has appointed a treasurer
shall be transferred to the treasurer.
(2) When any person who is not the treasurer or a deputy treasurer of a committee
makes any expenditure for the committee, he shall transmit directly to the treasurer or a
deputy treasurer all information concerning the expenditure required by this Chapter. The
treasurer of the committee shall be responsible under the provisions of this Chapter for any
errors or omissions in the records or reports of such expenditures.
(3) For purposes of all reports required by this Chapter, all contributions received by
or transferred to a treasurer or a deputy treasurer of a committee, and all expenditures made
by a treasurer or a deputy treasurer of a committee or by any other person on behalf of the
committee, shall be considered contributions or expenditures of the committee.
C. A deputy treasurer of a committee may exercise any of the powers and duties of
a treasurer as set forth in this Chapter when specifically authorized to do so by the treasurer
and the chairman of the committee.
D.(1) The chairman of each committee shall designate one or more national or state
banks or state or federally chartered savings and loan associations or savings banks, or state
or federally chartered credit unions, as the campaign depositories of the committee and may
invest in a money market mutual fund, certificate of deposit, or United States treasury
security and designate such investment or fund as a campaign depository. The committee
chairman, the committee treasurer, and any deputy treasurers shall deposit any contributions
received by them into an account or accounts maintained at such depository or depositories.
No expenditure shall be made by any committee chairman, committee treasurer, deputy
treasurer, or any other person on behalf of the committee, except by check drawn on such
account or accounts, except as specifically provided in Paragraph (2) of this Subsection and
Subsection E of this Section. Each check drawn on any such account shall be made payable
to a specific person, except a check made payable to petty cash. Each check drawn on such
an account shall indicate the objects or services for which such check is drawn and such
check shall be maintained as part of the records required by R.S. 18:1491.5. The name and
address of such campaign depository so designated shall be filed with the supervisory
committee in the statement of organization required by R.S. 18:1491.1. If any additional
depositories are designated, they shall be reported within ten days following such designation
as required by R.S. 18:1491.1.
(2) An expenditure may be made by a committee chairman, committee treasurer,
deputy treasurer, or other authorized person on behalf of the committee by electronic funds
transfer provided that the transfer of funds is to a specific person and that records are
maintained as to the objects or services for which such transfer of funds was made. Detailed
records of each electronic fund transfer shall be maintained as part of the records required
by R.S. 18:1491.5.
(3) A committee, which is not the principal campaign committee or designated
subsidiary committee of a candidate, or that makes a contribution to a candidate or to the
principal campaign committee or designated subsidiary committee of a candidate shall
clearly indicate to the candidate or the principal campaign committee or designated
subsidiary committee of the candidate that the contribution is from a political committee
either by a designation on the check or by a separate notification attached to the contribution.
E. A committee may maintain a petty cash fund or funds. A petty cash fund shall be
maintained on an imprest system, that is, expenditures may be made in cash from the fund,
and the fund shall from time to time be restored to its original amount by a transfer of funds
from other committee funds of a sum equal to the aggregate of the sums expended from the
fund. No expenditure in excess of two hundred dollars shall be made from the petty cash
fund, and no expenditure shall be made from the petty cash fund for any personal services,
except for gratuities paid for the serving of food or drink. No expenditure shall be made
from the petty cash fund in violation of R.S. 18:1531. A complete record of petty cash
expenditures shall be maintained in accordance with the provisions of R.S. 18:1491.5(D).

Legislative History

Acts 1980, No. 786, §1, eff. Jan. 1, 1981; Acts 1985, No. 550, §1, eff. July 12, 1985; Acts 1993, No. 199, §1, eff. June 1, 1993; Acts 1997, No. 863, §1; Acts 2010, No. 577, §1, eff. June 25, 2010; Acts 2014, No. 244, §1; Acts 2024, No. 664, §2, eff. Jan. 1, 2025; Acts 2025, No. 398, §1, eff. June 20, 2025.