§587.5. Agencies with access to federal tax information; criminal history information
A. For purposes of this Section, "agency" means any agency that has an agreement
with the Internal Revenue Service to access federal tax information or is authorized by law
to audit the records of an agency that has access to federal tax information. "Agency" shall
include all of the following:
(1)Department of Revenue.
(2)Department of Justice, collections section and information technology section.
(3)Division of Administration, office of technology services.
NOTE: Paragraph (4) eff. until October 1, 2027. See Acts 2025, No. 477.
(4)Department of Children and Family Services, child support enforcement and
family support.
NOTE: Paragraph (4) as amended by Acts 2025, No. 477, eff. October 1, 2027.
Free access — add to your briefcase to read the full text and ask questions with AI
§587.5. Agencies with access to federal tax information; criminal history information
A. For purposes of this Section, "agency" means any agency that has an agreement
with the Internal Revenue Service to access federal tax information or is authorized by law
to audit the records of an agency that has access to federal tax information. "Agency" shall
include all of the following:
(1) Department of Revenue.
(2) Department of Justice, collections section and information technology section.
(3) Division of Administration, office of technology services.
NOTE: Paragraph (4) eff. until October 1, 2027. See Acts 2025, No. 477.
(4) Department of Children and Family Services, child support enforcement and
family support.
NOTE: Paragraph (4) as amended by Acts 2025, No. 477, eff. October 1, 2027.
(4) Department of Children and Family Services, office of child support.
(5) Louisiana Department of Health, medicaid eligibility section.
(6) Louisiana Works, office of unemployment insurance administration.
(7) The legislative auditor and employees designated by the legislative auditor to
audit the records of an agency that has access to federal tax information.
B.(1) An agency with access to federal tax information shall require any current or
prospective employee, contractor, or subcontractor to submit to a criminal history records
check to be conducted by the Louisiana Bureau of Criminal Identification and Information.
Fingerprints and other identifying information from the current or prospective employee,
contractor, or subcontractor shall be submitted to the bureau by the employee, contractor, or
subcontractor.
(2) When a criminal history records check is requested pursuant to Paragraph (1) of
this Subsection, the bureau shall provide the agency with the state criminal history record
information of the current or prospective employee, contractor, or subcontractor. In addition,
when the agency requests national criminal history records checks, the bureau shall forward
the fingerprints to the Federal Bureau of Investigation for a national criminal history records
check and shall provide the agency with the national criminal history record information of
the current or prospective employee, contractor, or subcontractor.
(3) In addition to the requirements of Paragraphs (1) and (2) of this Subsection, for
requests made pursuant to R.S. 39:15.1.2, the bureau may submit fingerprints to the Federal
Bureau of Investigation to be retained in the FBI rap back system for the purpose of being
searched in future submissions to the FBI rap back system, including latent fingerprint
searches. The bureau shall make available to the division of administration, office of
technology services, rap backs for requests made pursuant to R.S. 39:15.1.2. Any recipient
of information as provided in this Paragraph shall maintain the confidentiality of the criminal
history information in accordance with applicable state or federal law.
C. A local criminal history records check shall also be requested by an agency for
a current or prospective employee, contractor, or subcontractor. The request shall be sent to
any jurisdiction where the current or prospective employee, contractor, or subcontractor has
lived, worked, or attended school within the last five years.
D.(1) Fingerprinting and national, state, and local criminal history records checks are
to be used by the agency to determine the suitability of the current or prospective employee,
contractor, or subcontractor to access federal tax information and records.
(2) Prospective employees shall be subject to fingerprinting and national, state, and
local criminal history records checks only after a conditional offer of employment has been
made.
(3) Current employees, contractors, and subcontractors with access to federal tax
information shall be subject to fingerprinting and national, state, and local criminal history
records checks at a minimum of every ten years.
E. The costs of providing the information required under this Section shall be
charged by the bureau, as specified in R.S. 15:587(B), to the agency for furnishing
information contained in the bureau's criminal history and identification files, including any
additional costs of providing the national criminal history records check, which pertains to
the current or prospective employee, contractor, or subcontractor.