§ 225A.6 — Behavioral health service system — data collection and use

Iowa § 225A.6

• Jurisdiction: Iowa
• Title VI: HUMAN SERVICES
• Ch. 225A: DEPARTMENT OF HEALTH AND HUMAN SERVICES — BEHAVIORAL HEALTH SERVICE SYSTEM

Text

1. The department shall take all of the following actions for data related to the behavioral
health service system:
a. Collect and analyze the data, including but not limited to Medicaid and community
services network data, as necessary to issue cost estimates for serving populations, providing
treatment, making and receiving payments, conducting operations, and performing
prevention and health promotion activities. In doing so, the department shall maintain
compliance with applicable federal and state privacy laws to ensure the confidentiality
and integrity of individually identifiable data. The department shall periodically assess the
status of the department’s compliance to ensure that data collected by and stored with the
department is protected.
b. Establish and administer a central data repository for collecting and analyzing state,
behavioral health district, and contracted behavioral health provider data.
c. Establish a record for each individual receiving publicly funded services from an
administrative services organization. Each record shall include a unique client identifier for
the purposes of identifying and tracking the individual’s record.
d. Consultwithadministrativeservicesorganizations,behavioralhealthserviceproviders,
and other behavioral health service system stakeholders on an ongoing basis to implement
and maintain the central data repository.
e. Engage with all entities that maintain information the department is required to collect
pursuanttothissectioninordertointegratealldataconcerningindividualsreceivingservices
within the behavioral health service system.
f. Engage with all entities that maintain general population data relating to behavioral
7 BEHAVIORAL HEALTH SERVICE SYSTEM, §225A.7
healthinordertodevelopactionplans,createprojectionsrelatingtoapopulation’sbehavioral
health needs, develop policies concerning behavioral health, and otherwise perform acts as
necessary to enhance the state’s overall behavioral health.
2. Administrative services organizations shall report all data required to be maintained in
the central data repository to the department in a manner as established by the department
by rule. For the purpose of making such data reports, an administrative services organization
shall do one of the following:
a. Utilize a data system that integrates with the data systems used by the department.
b. Utilize a data system that has the capacity to securely exchange information with the
department, other behavioral health districts, contractors, and other entities involved with
the behavioral health service system who are authorized to access the central data repository.
3. Dataandinformationmaintainedbyandexchangedbetweenanadministrativeservices
organization and the department shall be labeled consistently, share the same definitions,
utilize the same common coding and nomenclature, and be in a form and format as required
by the department by rule.
4. Administrative services organizations shall report to the department, in a manner
specified by the department, information including but not limited to demographic
information, expenditure data, and data concerning the behavioral health services and other
support provided to individuals in the administrative service organization’s district.
5. The department shall ensure that public and private agencies, organizations, and
individuals that operate within the behavioral health service system, or that make formal
requests for the release of data collected by the department, maintain uniform methods for
keeping statistical information relating to behavioral health service system outcomes and
performance.
6. The department shall develop and implement a communication plan that details how
outcome and performance data will be shared with stakeholders including but not limited
to the public, persons involved with the behavioral health service system, and the general
assembly.