(1) The department shall
administer, manage, and maintain a comprehensive data collection and reporting
system for collecting and reporting the data specified in and required to implement
this article. The department shall ensure that the state data reporting system is
capable of:
(a) Collecting, through electronic transfer where possible, all student, public
school, school district, and institute performance data required to ascertain the
degree to which public schools, school districts, and the institute are meeting the
statewide targets for attainment on the performance indicators;
(b) Producing data to support decision-making and learning and to prepare
the reports on public school, school district, institute, and state performance
described in section 22-11-503;
(c) Protecting the privacy of students;
(d) Including all the information and data elements needed to measure
student, public school, school district, institute, and state performance; and
(e) Supporting analysis of the relationship between school district and public
school expenditures and program characteristics and effectiveness.
(2) The data elements collected and provided by the department, school
districts, the institute, and individual public schools shall be compatible and
interoperable. Each school district that has a unique information management
system shall ensure that its unique system is compatible with the data elements of
the state data reporting system so that all data required to be input into the state
data reporting system is made available through electronic transfer and in the
appropriate input format.
(3) The department shall have the following duties and responsibilities with
regard to the state data reporting system:
(a) To consult with school district representatives in the design and
maintenance of the data model and implementation plans for the electronic
transfer of data between school districts, the institute, individual public schools,
and the state data reporting system;
(b) To provide operational definitions for the state data reporting system
through the data dictionary created pursuant to section 22-2-305;
(c) To determine the information and specific data elements required for the
performance decisions made at each public school, recognizing that the time and
effort of instructional personnel expended in collection and compilation of data
should be minimized;
(d) To develop standardized terms and procedures to be followed at all
public schools;
(e) To develop an electronic standardized transmittal format to be used for
collection of data from school districts, the institute, and public schools;
(f) To develop appropriate computer applications to ensure the integrity and
integration of the specific data elements;
(g) To develop the necessary applications to provide statistical analysis of
the comprehensive information and supporting data elements provided in
paragraph (f) of this subsection (3) in such a way that required reports may be
disseminated, comparisons may be made, and relationships may be determined in
order to provide the necessary information for making performance decisions at all
public schools;
(h) To develop output and reporting formats that will provide school districts,
the institute, and public schools with diagnostic information for making academic
and safety environment decisions at all public schools;
(i) To assist school districts and the institute in establishing their
standardized electronic transmittal capabilities, including but not limited to
awarding grants pursuant to rule of the state board to public schools, school
districts, and the institute to assist them in upgrading their transmittal capabilities;
(j) To establish procedures for the annual evaluation of the effectiveness and
ease of use of the state data reporting system;
(k) To perform such other actions as are necessary to carry out the intent of
the general assembly that the needs of the state data reporting system for
performance decision-making and reporting are met; and
(l) To apply for gifts, grants, and donations, including grants awarded under
the federal American Recovery and Reinvestment Act of 2009, Pub.L. 111-5, for
the implementation of internet-based tools to deliver instructional advice and
content supported by formative assessment data and to directly connect teachers
across the state to enhance educators' collaboration, use of data, instruction, and
professional accountability.
(4) The specific responsibilities of each school district and the institute shall
include:
(a) Developing, with assistance from the department, system compatibility
between the state data reporting system and unique school district and individual
public school data systems;
(b) Providing, with the assistance of the department, in-service training on
the state data reporting system's purposes and scope, a method of electronically
transmitting input data, and the use of performance reporting information;
(c) Advising the department of all district data management needs as they
relate to the state data reporting system;
(d) Electronically transmitting required data elements and an accounting as
required by section 22-55-108 to the appropriate processing locations in
accordance with guidelines established by the department;
(e) Determining required data output and reports, comparisons, and
relationships to be provided to the school district or the institute by the state data
reporting system, continuously reviewing these reports for usefulness and
meaning, and submitting recommended additions, deletions, and changes in
accordance with the guidelines established by the department; and
(f) Being responsible for maintaining the integrity and accuracy of data
elements transmitted to the department.