Xaphes v. Merrill Lynch, Pierce, Fenner & Smith, Inc.

102 F.R.D. 545, 39 Fed. R. Serv. 2d 547, 1984 U.S. Dist. LEXIS 15884
CourtDistrict Court, D. Maine
DecidedJune 14, 1984
DocketCiv. No. 80-0132 P
StatusPublished
Cited by5 cases

This text of 102 F.R.D. 545 (Xaphes v. Merrill Lynch, Pierce, Fenner & Smith, Inc.) is published on Counsel Stack Legal Research, covering District Court, D. Maine primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Xaphes v. Merrill Lynch, Pierce, Fenner & Smith, Inc., 102 F.R.D. 545, 39 Fed. R. Serv. 2d 547, 1984 U.S. Dist. LEXIS 15884 (D. Me. 1984).

Opinion

MEMORANDUM AND ORDER

GENE CARTER, District Judge.

I. Procedural Background

This Memorandum and Order resolves a series of issues raised in motions filed herein in the course of ongoing discovery.

On July 1, 1983, Plaintiff John Xaphes filed a motion in this Court for a default judgment against Defendant Merrill Lynch, Pierce, Fenner & Smith, Inc. (Merrill Lynch) or, in the alternative, for sanctions [547]*547pursuant to Rule 37 of the Federal Rules of Civil Procedure. An evidentiary hearing was held on January 9 and 10, 1984. On January 20, 1984, Merrill Lynch filed a motion requesting this Court to take judicial notice (1) of all discovery filed herein and (2) that one of Xaphes’ counsel had run for political office during the discovery period in this case. On January 20, 1984, Defendant Mark B. Billings filed a motion to make a written submission with regard to Xaphes’ motion for sanctions. On January 23, 1984, Defendant Tucker Anthony & R.L. Day (Tucker Anthony) filed a motion to compel Xaphes to supplement his answers to Tucker Anthony’s first set of interrogatories. Xaphes supplemented his answers on February 1, 1984, and on February 27, 1984, Tucker Anthony filed a motion to compel further answers to the interrogatories. On February 27, 1984, Tucker Anthony filed a request for leave to file a supplemental memorandum in support of its motion to dismiss, such motion having been filed on January 12, 1981. The Magistrate’s Order did not indicate any ruling on the motion to dismiss filed by Tucker Anthony as distinguished from Tucker Anthony’s motion to stay pending arbitration. The Magistrate only ruled on the latter motion. Tucker Anthony has not previously contested the Magistrate’s failure to rule on the former motion. Tucker Anthony also requested a hearing with respect to both its motion to dismiss and its motion to compel.

The Court has considered all of the written submissions, the evidence and oral arguments of the parties to date. The issues presented are adjudicated as indicated below.

II. Plaintiffs Motion for Default Judgment or Sanctions Pursuant to Rule 37, Fed.R.Civ.P.

On August 24, 1982, Plaintiff filed a First Request for the production of documents. On October 7, 1982, Plaintiff filed a motion to compel production of those documents. On October 8, 1982, hearing was held on this motion before United States Magistrate Zarr. Magistrate Zarr’s Order was filed on October 15, 1982. The Order required, inter alia, that Merrill Lynch produce by October 18, 1982, all documents within the scope of paragraphs 3, 5, 17, and 20 of Plaintiff’s First Request for Production of Documents. The Order also required that “Merrill Lynch shall furnish to Plaintiff, on a monthly basis, beginning November 1, 1982, until the time of commencement of trial of this action, an inventory of all documents within the scope of paragraphs 1, 2, 4, 6-10, 15, 18, 19, 22 and 23 of the Request, which inventory shall be in a form sufficient to enable Plaintiff to identify such documents for the purpose of preparing additional requests to produce.” Paragraph three of Plaintiff’s First Request for Production of Documents requests “[a]ny and all documents constituting Merrill Lynch’s ‘existing options policies and procedures’ referred to in paragraph 2(a)(1) at page 7 of the SEC Order.” The SEC Order referred to in Plaintiff’s Request is an Order requiring Merrill Lynch to organize an Option Review Committee (ORC) to review the adequacy of all existing option policies and procedures and to suggest and implement new ones.

On October 26, 1982, Thomas Allen, Merrill Lynch’s Maine counsel, mailed a copy of the SEC Order to John O’Neill, one of Merrill Lynch’s in-house counsel and the person at Merrill Lynch responsible for overseeing this case. Allen’s interpretation of Magistrate Zarr’s Order is set forth in his letter to O’Neill:

In brief, the Magistrate rejected our effort to confine document production to the period June 1, 1976 through September 1, 1979. We are ordered to produce documents prepared or in effect from June 1, 1976 through September 30, 1982. With respect to those paragraphs of the request [Plaintiff’s] concerning the SEC investigation, the Magistrate essentially postponed any action. We are required to provide plaintiff with a monthly inventory of all documents concerning the SEC investigation, but we have [548]*548not been ordered to produce any such documents.

(Emphasis added.)

Magistrate Zarr’s Order required that Merrill Lynch commence compliance with the Order by November 1, 1982. This included providing Plaintiff, on a monthly basis, with an inventory of documents generated by the ORC and any documents constituting Merrill Lynch’s existing options policies and procedures. Although documents were prepared or generated by the ORC, no inventory was prepared and forwarded to Plaintiff until August 18, 1983. Among the documents generated at the ORC meetings, the first meeting having been held on November 12, 1982, are the following: (1) minutes of each meeting; (2) Interim Reports of ORC activities; (3) summaries of ORC activities; and (4) proposed revisions of Merrill Lynch’s Option Compliance Programme. Other documents which were to be listed in the inventories independent of the ORC include an affidavit of John Pellegrino, a Merrill Lynch Vice President, memoranda that dealt with the ORC’s review of option procedures pursuant to the SEC Order and a copy of Merrill Lynch’s Option Compliance Programme (OCP).

It is clear from the evidence that both Merrill Lynch and its Maine counsel were aware of Magistrate Zarr’s Order and that they were in violation of that Order after November 1, 1982. On October 26, 1982, Thomas Allen wrote to John O’Neill and informed him of the existence of Magistrate Zarr’s Order and that document production was to commence on November 1, 1982. On November 16, 1982, Allen wrote to O’Neill that

[w]e have been ordered to produce an inventory of documents related to the SEC proceeding in the mid-west. The first of the inventories is now somewhat overdue, although that is not a major problem. However, I need to know how soon I can expect to receive such an inventory.

(Emphasis added.) On December 7, 1982, Allen wrote to O’Neill with respect to document production and inquired at the end of his letter “[a]ny luck with the inventory of documents concerning your Options Committee?” On March 2, 1983, Allen again wrote to O’Neill:

You may remember that we are under a court order to produce monthly inventories of certain types of documents related to the SEC proceeding in the midwest. O’Leary has not yet formally protested our failure to provide those lists, but I am not enthusiastic about the possibility that he will make that point while we are in conference with Judge Gignoux! I would like to provide him with such an inventory at least once before April 1, 1983. Please let me know if that will be possible.

On June 3, 1983, Allen wrote to Kenneth Spirer, a member of the ORC, that

[w]e have not furnished any inventories to plaintiff’s counsel since the order.

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Bluebook (online)
102 F.R.D. 545, 39 Fed. R. Serv. 2d 547, 1984 U.S. Dist. LEXIS 15884, Counsel Stack Legal Research, https://law.counselstack.com/opinion/xaphes-v-merrill-lynch-pierce-fenner-smith-inc-med-1984.