Worldwide Labor Support of Mississippi, Inc. v. United States

312 F.3d 712, 29 Employee Benefits Cas. (BNA) 1810, 90 A.F.T.R.2d (RIA) 7294, 2002 U.S. App. LEXIS 23738, 2002 WL 31538789
CourtCourt of Appeals for the Fifth Circuit
DecidedNovember 15, 2002
Docket01-60535
StatusPublished
Cited by4 cases

This text of 312 F.3d 712 (Worldwide Labor Support of Mississippi, Inc. v. United States) is published on Counsel Stack Legal Research, covering Court of Appeals for the Fifth Circuit primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Worldwide Labor Support of Mississippi, Inc. v. United States, 312 F.3d 712, 29 Employee Benefits Cas. (BNA) 1810, 90 A.F.T.R.2d (RIA) 7294, 2002 U.S. App. LEXIS 23738, 2002 WL 31538789 (5th Cir. 2002).

Opinions

PATRICK E. HIGGINBOTHAM, Circuit Judge:

Worldwide Labor Support of Mississippi, Inc. appeals the district court’s grant of summary judgment to the government in the amount of $2,019,888.77 for employment taxes, accruals of interest, and statutory additions. The district court held that the hourly per diem travel expense reimbursements made by Worldwide to its non-local employees were taxable wages. We vacate the summary judgment and remand for further proceedings.

I

Worldwide provides temporary skilled labor to industrial and commercial businesses, including Caterpillar, Inc. Facing labor difficulties, Caterpillar from July 1994 through December 1995 leased workers from Worldwide.

Many of the workers remained at the Caterpillar job site in Aurora, Illinois seven days a week. In addition to an hourly wage, Worldwide paid an additional amount per hour to employees who lived more than 100 miles from the Caterpillar site as reimbursement for lodging, meals, and incidental expenses. While non-local employees received two fifty-cent increases in their hourly per diem after each of their first two . months on the job, local employees to whom no per diem was paid instead received fifty-cent raises in their salaries. The per diem paid to non-local employees was computed on both regular hours and overtime hours. As a result, employees who were away from home for the same amount of time received different per diem payments because some worked more hours than others. No employment, unemployment, or income tax was paid on the amounts of these reimbursements.

The government audited the 1995 federal employment tax returns of Worldwide, determining that Worldwide was required to pay tax on the amounts of the per diem payments and assessing additional employment taxes. Worldwide paid $4,798.21, the amount assessed in each quarter for one of its employees and filed a claim for a refund [714]*714of the amounts paid. The government denied the refund.

On March 2, 2000, Worldwide filed a claim in federal district court requesting a refund of the $4,798.21. The government counterclaimed for the unpaid balance of the assessments as to all of the Worldwide employees who were paid travel expense reimbursements in the four quarters of 1995. The district court granted the government’s motion for summary judgment and entered final judgment awarding the government $2,991,925.76. Worldwide timely appealed.

II

The central question here is whether the monies paid on an hourly per diem basis by Worldwide to its non-local employees as reimbursed travel expenses count as “wages” which are subject to employment taxes. These payments are not subject to employment taxes if the payments are made subject to an “accountable plan” pursuant to 26 U.S.C. §§ 62(a)(2)(A) and 62(c), as defined by Treas. Reg. § 1.62-2(c).1 A plan is “accountable” when (1) it covers only expenses with a business connection;2 (2) all expenses are substantiated to the employer;3 and (3) the employee is required to return to the employer any amount paid in excess of substantiated expenses.4 If a plan does not meet these criteria, it is considered “nonaccountable” and is subject to withholding and employment taxes.5

The regulations also specify how per diem arrangements such as Worldwide’s can meet these requirements. A per diem allowance for travel expenses can meet the business connection requirement if it is “computed on a basis similar to that used in computing the employee’s wages or other compensation (e.g. the number of hours worked, miles traveled, or pieces produced)” as long as “a per diem allowance computed on that basis was commonly used in the industry in which the employee is employed” on December 12,1989.6

The substantiation requirement under the facts of this case is governed by rules promulgated in Rev. Proc. 94-77, which allow the reimbursement of travel expenses under a per diem plan in lieu of the substantiation of each expense as would otherwise be required. The rules provide that the amount of a per diem allowance deemed substantiated for each calendar day “is equal to the lesser of the per diem allowance for such day or the amount computed at the Federal per diem rate for the locality of travel for such day.”7

Under Rev. Proc. 94-77, the returning amounts in excess of expenses requirement is satisfied under a per diem arrangement as long as employees are required to return allowances that “relate[ ] to days of travel not substantiated ... even though the arrangement does not require the employee to return the portion of such an allowance that ... exceeds the amount of the employee’s expenses deemed substantiated.”8

III

This court reviews a grant of summary judgment de novo, applying the same stan[715]*715dard as the district court.9 The district court granted the government’s motion for summary judgment because it concluded that the hourly per diem amounts paid by Worldwide were not made with the reasonable expectation that the employees would actually incur travel expenses in the amounts paid as an hourly per diem. Worldwide argues that there is a genuine issue of material fact as to whether its plan was reasonably calculated not to exceed the amount of expenses incurred by its employees. As the government argues, however, under Worldwide’s arrangement, employees who should have been expected to incur similar travel expenses received dramatically different reimbursements because they worked more hours in the same number of days. Employees, particularly those who worked overtime, would inevitably receive reimbursements in excess of their reasonably anticipated expenses under Worldwide’s scheme.

Worldwide relies on the Eleventh Circuit’s decision in Trucks, Inc. v. United States.10 In Trucks, a trucking company reimbursed truckers for expenses on a per diem rate based on the “load revenue,” which was calculated “primarily by the number of miles driven, but is modified to account for weather, unloading and reloading, and road conditions in the particular’ area.” 11 Because the truck drivers were not required to turn in receipts and received the per diem even if they slept in their trucks instead of paying for lodging, reimbursement amounts could greatly exceed expenses.

In Trucks, as here, the appeal turned “on the question of whether Trucks, Inc. reasonably anticipated and calculated the drivers’ expenses before reimbursing them.”12 Reversing the district court, the Eleventh Circuit concluded that “the focus of the business connection test is on the employer’s reasonable expectations, not the drivers’ actual expenditures. These questions of reliability and state of mind fall within the purview of the jury.”13 Applying that analysis to the trucking company at issue in that case, the Trucks

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Bluebook (online)
312 F.3d 712, 29 Employee Benefits Cas. (BNA) 1810, 90 A.F.T.R.2d (RIA) 7294, 2002 U.S. App. LEXIS 23738, 2002 WL 31538789, Counsel Stack Legal Research, https://law.counselstack.com/opinion/worldwide-labor-support-of-mississippi-inc-v-united-states-ca5-2002.