Williams v. Smithsonian Institution

District Court, District of Columbia·Decided August 16, 2019·No. Civil Action No. 2014-1900·Published

Opinion

UNITED STATES DISTRICT COURT FOR THE DISTRICT OF COLUMBIA

)

SAMUEL C. WILLIAMS, IV, )

)

Plaintiff, )

)

v. ) Civil Action No. 14-cv-1900 (TSC)

)

)

SMITHSONIAN INSTITUTION, )

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Defendant. )

)

MEMORANDUM OPINION

Plaintiff Samuel C. Williams, IV sued his former employer, the Smithsonian Institution, alleging race discrimination and retaliation for protected activity under Title VII of the Civil Rights Act of 1964. Pursuant to Federal Rule of Civil Procedure 56, the Smithsonian moves for summary judgment on both claims. ECF No. 37. For the reasons set forth below, the court will GRANT the Smithsonian’s motion.

I. BACKGROUND A. Williams’ Hiring Williams, who is African American, was employed by the Smithsonian as a Management and Program Analyst (MPA) in the Systems Engineering Division, Work Management Center (WMC), Office of Facilities Management & Reliability (OFMR), between November 2012 and August 2013. ECF No. 37 (“Def.’s Stmt. Mat. Facts”) ¶¶ 1, 36.

When Williams applied for the MPA position, WMC Supervisor Enos Scragg required him to complete two evaluations: an Excel assessment and a writing sample. ECF No. 39-1, Ex.

D (“Williams Dep.”) at 15:25–16:19. 1 The posting announcing the vacant position, however, did not indicate that any tests were necessary. ECF No. 39-1 (“Pl.’s Ex. A”) at 000003. Scragg, who is Caucasian, hired Williams and became his supervisor in the WMC. Def.’s Stmt. Mat. Facts ¶ 1. Williams’ employment at the Smithsonian was subject to a one-year probationary period, which the Smithsonian uses “to determine the fitness of the employee and shall terminate his services during this period if s/he fails to demonstrate fully his qualifications for continued employment.” Id. ¶ 2. During Williams’ first year at the Smithsonian, his supervisor was to “continually assess [his] performance during [the] probationary period and may make a determination regarding [his] continued employment at any time during the probationary period.” Id. Williams was informed that the probationary period was “a highly significant and final step in the examining process.” Id.

B. Management Project Analyst Position The OFMR provides maintenance, repair, and other building services to more than 400 facilities owned by the Smithsonian. Id. ¶ 3. Within the OFMR, the WMC is the “key work control point for distributing and tracking facilities work throughout the Institution.” ECF No.

1 The court notes that Williams’ opposition brief to the Smithsonian’s motion for summary judgment failed to comply with Local Rule 7(h), which states that “[a]n opposition to such a motion shall be accompanied by a separate concise statement of genuine issues setting forth all material facts as to which it is contended there exists a genuine issue necessary to be litigated ….” LCvR 7(h). Rather than submitting a separate statement of disputed material facts, Williams included a sparse and loosely-organized adaptation of this statement in the body of his opposition brief and did not identify exactly which of the Smithsonian’s proffered facts he disputes. A strict reading of Local Rule 7(h) would permit the court to treat all of the Smithsonian’s facts as admitted by Williams. Id. (“In determining a motion for summary judgment, the Court may assume that facts identified by the moving party in its statement of material facts are admitted, unless such a fact is controverted in the statement of genuine issues filed in opposition to the motion.”). Nevertheless, the court will overlook this insufficiency in Williams’ pleadings and proceed by treating the relevant section of his opposition brief as if it complied with Local Rule 7(h).

37-9. Specifically, the WMC uses a computerized maintenance management system (CMMS) to manage service requests, maintain equipment inventories, schedule equipment testing and inspection, track labor, materials, venders, and contractors, and manage required data and status update reports for Smithsonian facilities in the Washington, D.C. area. Def.’s Stmt. Mat. Facts ¶ 4. An MPA in the WMC performs “detailed-critical work” that requires close attention to ongoing tasks and near-perfect accuracy. Id. ¶ 5.

Williams’ performance plan in the WMC had five elements: (1) analysis and management of computerized maintenance management system processes and activities; (2) customer service and unit staff support; (3) analysis and management of program performance; (4) safety, health, and security; and (5) professional development and teamwork. Id. ¶ 6. The first element required that Williams “[c]onduct[] highly complex, non-routine entry or corrections to data records lacking defined procedures as needed or requested,” demonstrate a “minimal need for supervisory direction,” and meet a minimum accuracy level of 95 percent. Id. ¶ 7. The second element required Williams to “[s]erve as CMMS subject matter expert on all scheduled maintenance activities and associated processes.” Id. ¶ 8. The third element required “the effective use of queries, pivot tables, formulas and macros in work assignments resulting accuracy [sic] and consistent output during the performance period.” Id. ¶ 9. The parties do not focus on the specific requirements of the fourth and fifth elements of Williams’ performance plan.

C. Williams’ Job Performance During the first few months that Williams worked at the Smithsonian, he processed tickets for facility maintenance, which would “come in by the hundreds” daily. Williams Dep. at 35:23–25. The parties dispute whether the ticketing work was included in Williams’ duties, or

whether customer service representatives were supposed to complete these assignments. ECF No. 39 (“Pl.’s Opp’n”) at 3; ECF No. 40 (“Def.’s Reply”) at 4–5. Williams also asserts that he was responsible for completing more of the ticketing work than other MPAs. Williams Dep. at 35:7–37:8.

Soon after Williams began working in the WMC, Scragg found that Williams’ “Excel skill set was weak.” Def.’s Stmt. Mat. Facts ¶ 10. In addition to discussing Williams’ work performance with him on a “daily and weekly basis,” Scragg held weekly meetings with WMC staff, including Williams, during which Scragg discussed employees’ work request statistics and accuracy rates. Id. ¶¶ 11–12. John Kerns, Williams’ co-worker and the WMC team lead, also observed errors with Williams’ work involving job plans and preventative maintenance schedules. Id. ¶ 13.

During Williams’ mid-year performance appraisal on April 16, 2013, Scragg informed him that his accuracy rate was 94 percent, just below the established minimum accuracy rating of 95 percent required by his performance plan. Id. ¶¶ 15, 17. Scragg noted that Williams’ performance was “developing well” and, notwithstanding Williams’ accuracy rating, was “confident [Williams was] the right person for this role.” ECF No. 37-16 (“Def.’s Ex. 16”) at 9. Scragg instructed Williams to focus on improving his accuracy, self-reviewing his work, and reviewing standard operating procedures. Id.

Between April 16, 2013, and July 17, 2013, Williams’ accuracy rate decreased to 90.6 percent and his average response time doubled, from 0.09 hours to 0.18 hours. Def.’s Stmt. Mat. Facts ¶¶ 17, 20. During this period, Williams had the lowest accuracy rating in the WMC by 7.6 percent. Id. ¶ 22. He and one other employee were tied for the longest response time. Id. ¶ 23.

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