Wheeler v. Internal Revenue Service

37 F. Supp. 2d 407, 82 A.F.T.R.2d (RIA) 6853, 1998 U.S. Dist. LEXIS 16743, 1998 WL 796729
CourtDistrict Court, W.D. Pennsylvania
DecidedSeptember 25, 1998
DocketCiv A. 97-167
StatusPublished
Cited by5 cases

This text of 37 F. Supp. 2d 407 (Wheeler v. Internal Revenue Service) is published on Counsel Stack Legal Research, covering District Court, W.D. Pennsylvania primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Wheeler v. Internal Revenue Service, 37 F. Supp. 2d 407, 82 A.F.T.R.2d (RIA) 6853, 1998 U.S. Dist. LEXIS 16743, 1998 WL 796729 (W.D. Pa. 1998).

Opinion

*409 MEMORANDUM OPINION

McLAUGHLIN, District Judge.

This is a civil action filed under the Freedom of Information Act (FOIA), 5 U.S.C. § 552 against the Internal Revenue Service (IRS). Plaintiff filed this action seeking declaratory and injunctive relief including a court order for the IRS to turn over the records he requested, monetary damages for unauthorized disclosure of return and return information, and attorney fees and costs of litigation. The only issue that remains is whether the plaintiff is entitled to attorney fees and costs of litigation. For the reasons set forth below, he is not.

I. BACKGROUND

Plaintiff, E.M. Wheeler, made eleven written requests under the FOIA between October 28,1996 and December 5, 1996 for information regarding his own tax records. The requests sought information pertaining to the years of 1982 through 1996 including (1) all documents maintained in the Individual Master File (IMF) System, (2) documents regarding a Notice of Intent to Levy, (3) documents contained in Collection Case File and Unit Ledger Cards, and (4) documents regarding a Notice of Assessment and Demand for Payment.

A. Requests for IMF Transcripts

Initially, the defendant responded to some of the requests but failed to respond to others. By letter dated October 28, 1996, the plaintiff requested IMF transcripts from two systems of records: Individual Master File Complete for Data Services-Treasury/lRS, 24.030 and Individual Master File TIF Transcript — Complete for Data Services-Treasury/IRS, 24.030. The request was handled by a Disclosure Specialist for the IRS’s Service Center in Philadelphia. He ordered the first type of IMF transcript almost immediately after receiving the request and sent a letter on December 19, 1996 enclosing the transcripts. (Epstein Decl. at 2-3.) Nearly a year later, after learning of this law suit and being asked by counsel to review the complaint, the Specialist “realized that [he] had failed to provide plaintiff with the requested copies of his Individual Master File (IMF) Taxpayer Information File (TIF) transcripts.” (Id. at 3.) He then requested those transcripts and faxed them to counsel for disclosure to the plaintiff. (Id. at 4)

B. Requests for Notice of Intent to Levy

The plaintiff also wrote six different letters, the first dated October 30, 1996 and the last dated December 5, 1996, to the Philadelphia, Pittsburgh and Bensalem offices requesting a copy of the Notice of Intent to Levy as well as the notice list, error list, a copy of the list of notices pulled from the mailing, the mail log containing plaintiffs name and address and “any other documentation which would establish that the notice of intent to levy was sent.” (Compl.Exh.1) The request was assigned to the Disclosure Specialist for the Service Center in Philadelphia as well as the Disclosure Specialist for the Pennsylvania District.

The Philadelphia Disclosure Specialist responded by letter dated January 15, 1997 which indicated that the notices of levy for the years 1983 through 1986 were computer generated documents and copies were not retained. (Epstein DecLExh. E.) He also suggested in the letter that the plaintiff direct his request to the Pittsburgh Office. (Id.) The Philadelphia Disclosure Specialist also asked for searches to be conducted in the warehouse; according to him, the searches came up empty. (Epstein Decl. at 6.)

A Disclosure Specialist for the Pennsylvania District was also assigned to the plaintiffs request for a copy of the Notice of Intent to Levy. After review of the requests, she determined that the documents requested would be housed with the Collection Division and forwarded a copy of the requests to the Functional Disclosure Coordinators in the Philadelphia and *410 Pittsburgh Collection Division offices. (Leib Decl. at 3-4) The Functional Disclosure Coordinator in Philadelphia told the Pennsylvania District Disclosure Specialist the case had yet to be assigned to the Collection Division. (Id. at 4) The Coordinator in Pittsburgh was not as forthcoming. Although the Pennsylvania Specialist contacted him on four occasions, he did not respond until the Specialist mentioned in her last phone call that an FOIA law suit had been filed. (Id. at 4-5) Thereupon, he found a collection file and forwarded it to her. (Id. at 5) She then sent it to counsel with her recommendations for disclosure. (Id. at 6)

The Pennsylvania District Specialist also learned in February of 1997 that an examination file existed in Pittsburgh. (Id. at 4) After receiving a copy of it, she determined that it contained no documents responsive to the plaintiffs requests. (Id. at 4-5) Finally, the Pennsylvania Specialist received a call on December 1, 1997 from the Assistant Chief Counsel for Disclosure Litigation who indicated that there were boxes of documents from the Pittsburgh Disclosure Office (which merged into the Pennsylvania Office) which might be responsive. (Id. at 6) She reviewed the documents and found two responsive pages including a copy of a Final Notice of Intent to Levy dated July 15, 1993. (Id. at 6-7) She forwarded the documents to counsel for disclosure on December 17, 1997. (Id. at 7)

C. Request for Collection Case Files, Unit Ledger Cards and MARS Transcripts

The plaintiff also requested in three different letters, dated October 31, 1996, November 25, 1996, and December 5, 1996, a copy of the Collection Case File, Unit Ledger Cards and Manual Accounting Replacement System records (MARS). (CompLExhs. D, E, and F) Both the Philadelphia and Pennsylvania offices responded to this request. The Disclosure Specialist in the Pennsylvania District forwarded the request to the Functional Disclosure Coordinator of the Collection Division in Pittsburgh along with the request for the Notice of Intent to Levy. (Lieb Decl. at 4) As mentioned above, the coordinator did not respond to the Pennsylvania Specialist’s inquiries until after the law suit was filed. (Id. at 5)

A Disclosure Assistant in the Philadelphia Service Center also responded to this request. She contacted the accounting branch and requested the MARS transcripts which she says have replaced Unit Ledger Cards. (McCaughey Decl. at 3) An employee in the accounting branch performed a search and informed her that no records were responsive. (Id.) On November 20, 1996, she wrote to the plaintiff indicating him that no MARS transcripts were found and that the Collection Files request should be directed to the Pittsburgh office. (Id. Exh. C)

D. Request for Notice of Assessment and Demand for Payment

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Bluebook (online)
37 F. Supp. 2d 407, 82 A.F.T.R.2d (RIA) 6853, 1998 U.S. Dist. LEXIS 16743, 1998 WL 796729, Counsel Stack Legal Research, https://law.counselstack.com/opinion/wheeler-v-internal-revenue-service-pawd-1998.