United States v. Wilkes

946 F.2d 1143, 1991 WL 214713
Court of Appeals for the Fifth Circuit·Decided November 12, 1991·No. No. 91-5542·Published·Cited by 24 cases

Opinion

WIENER, Circuit Judge:

In this federal income tax case, the government appeals an adverse judgment by the district court which found for the taxpayers by reclassifying the government’s suit as one to recover on an erroneous refund, and thus time-barred, rather than, as the government contended, a suit to reduce an assessment to judgment. Finding that the district court erred in its reclassification of the government’s case, we reverse and render judgment against the taxpayers, but only in the net amount remaining due on the purported assessment after giving the taxpayer credit for all. payments made and without allowing debits for the government’s erroneous refunds.

I.

FACTS

The National Bank of Commerce of San Antonio served as independent executor of the Laura Mae McKeon Estate (the estate). It has been closed and its assets have been distributed to Betty McKeon Due and the Laura Mae McKeon Testamentary Trust. Since distribution, one of the bank’s trust officers, Wendelyn Wilkes, has overseen the administration of the McKeon trust and of the Betty McKeon Due custody account, both of which hold assets received in distribution from the estate.

On July 12, 1982, while the estate was still open, the bank mailed the United States Fiduciary Income Tax Return, Form 1041, covering the estate’s fiscal year ending March 31, 1982, showing total taxes due of $16,025.41. The estate elected to pay its income tax for that fiscal year in four equal quarterly installments, and included with the return a check in the amount of $4,006.37 in payment of the first installment. The Internal Revenue Service (IRS) received the return on July 15, 1982 and credited the estate’s account for the amount of the installment.

In preparing the return, the estate inadvertently applied the wrong tax rate, causing the return to show an erroneous total tax due for the fiscal year. The correct amount of tax due was $16,243.58, not $16,-025.41, as shown on the return. On September 13, 1982, the IRS issued a “Service Center Notice” to the estate, which showed the correct total tax due of $16,243.58, and a credit for the payment of the first installment of $4,006.37.

On October 15, 1982, the estate mailed another check for $4,006.37 to the IRS as [1145]*1145the second quarterly installment payment. The IRS received that cheek and credited the estate’s account on October 19, 1982. On the same day, the IRS also erroneously credited another, unrelated taxpayer’s payment of $20,500 to the estate’s account.

On January 11, 1983 the estate mailed a check to the IRS in the amount of $4,006.37. On April 14, 1983, the estate mailed a check to the IRS in the amount of $4,006.36. These checks represented the third and fourth quarterly installment payments for the income taxes due for the fiscal year ending March 31, 1982. The IRS received these checks and credited like amounts to the estate’s account shortly after each check was mailed.

On June 13, 1983, the IRS issued a notice to the estate that there had been an overpayment of taxes for the period ending March 31, 1982 in the amount of $16,-275.53, and that $1,662.51 of interest had accumulated on this amount. On the same day, the IRS sent a refund check to the estate in the amount of $17,938.04. The estate received these amounts on June 15, 1983.

On December 13, 1983, the IRS issued another refund check to the estate in the amount of $4,344.02, and the estate received the check on December 15, 1983. The estate did not request either of the two refund checks sent by the IRS, and the refunds were not the result of any claim filed by the estate.

On April 6, 1987, the IRS issued a notice to the estate informing it that $20,500.00 had been credited incorrectly to the estate’s account and requesting payment of this amount. The estate received this notice, but did not pay the amount requested. On September 12, 1988, the IRS filed suit in the United States District Court for the Western District of Texas, seeking to reduce to judgment the purported unpaid balance of taxes in the amount of $16,243.58 on an assessment which the IRS asserts that it made on September 13, 1982 when it sent the “Service Center Notice” to the estate. The IRS bases its claim on Section 7403 of the Internal Revenue Code (the Code).1

The IRS filed a motion for summary judgment, claiming that on September 13, 1982 it assessed a tax in the amount of $16,243.58 (the correct amount owed by the estate for the fiscal year ending March 31, 1982), and that it timely filed its collection suit on September 12, 1988, within the six-year statute of limitations for collection of taxes following assessment, as set forth in Section 6502(a)(1) of the Code.2

In support of its motion, the IRS relied on two affidavits from Lorna Bradford, the Court Witness Coordinator for the Austin Compliance and Austin Service Centers. In these affidavits, Ms. Bradford stated that the Austin Service Center processed the estate’s return and assessed the tax on September 13,1982, and that the amount of tax assessed by the IRS was more than the tax reported on the return. Ms. Bradford also stated that whenever the IRS processed a return containing a math error, standard procedures called for the issuance [1146]*1146of a notice of math error, which would have been mailed one to two weeks following the processing date. The IRS maintained that the assessment of the correct amount of tax, $16,243.58, occurred on September 13, 1982, and that neither the payments made by the estate, totalling $16,025.47, nor the amounts refunded to the estate by the IRS extinguished the assessment, thereby allowing the IRS to bring suit to reduce the assessment to judgment within the six-year statute of limitations, without resort to further assessment procedures.

The estate cross-moved for partial summary judgment, arguing that the true nature of the suit by the IRS was not to reduce an assessment to judgment, but to recover an erroneous refund sent by the IRS to the estate, and that such an action was barred by Section 6532(b) of the Code,3 which requires the United States to file any suit for recovery of erroneous refunds “within 2 years after the making of such refund.” Under that Code section, the estate argued, this suit had to be filed by the IRS no later than December 13, 1985. Specifically, the estate argued that the IRS mislabeled its action as a suit to reduce an assessment to judgment in an effort to evade the two year time bar to filing an erroneous refund suit.

The estate further argued in the alternative that a suit to reduce the assessment to judgment would not lie in the instant situation because the IRS never made a timely assessment, which is a prerequisite for bringing a suit under the six-year statute of limitations of Section 6502(a)(1) of the Code. Moreover, to be timely under Section 6501(a) of the Code, an assessment must be made within three years after a return is filed.4

The estate cited Section 6213(b)(1) of the Code,5 upon which the IRS apparently relied, which provides that, in the case of a math error, an exception applies to the general rule that the IRS must send a notice of deficiency in order to assess a tax if a “taxpayer is notified that, on account of a mathematical or clerical error appearing on the return, an amount of tax in excess of that shown on the return is due....

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United States v. Wilkes, 946 F.2d 1143, 1991 WL 214713 (5th Cir. 1991).

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