United States of America v. Iss Marine Services, Inc.

905 F. Supp. 2d 121, 84 Fed. R. Serv. 3d 384, 2012 WL 5873682, 2012 U.S. Dist. LEXIS 166088
CourtDistrict Court, District of Columbia
DecidedNovember 21, 2012
DocketMisc. No. 2012-0481
StatusPublished
Cited by39 cases

This text of 905 F. Supp. 2d 121 (United States of America v. Iss Marine Services, Inc.) is published on Counsel Stack Legal Research, covering District Court, District of Columbia primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

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United States of America v. Iss Marine Services, Inc., 905 F. Supp. 2d 121, 84 Fed. R. Serv. 3d 384, 2012 WL 5873682, 2012 U.S. Dist. LEXIS 166088 (D.D.C. 2012).

Opinion

MEMORANDUM OPINION

BERYL A. HOWELL, District Judge.

The petitioners United States of America and United States Department of Defense (collectively, “the Government”) bring this Petition against the respondent ISS Marine Services, Inc. (“ISS Marine”) to enforce the respondent’s compliance with an administrative subpoena duces tecum issued by the Inspector General of the U.S. Department of Defense on March 28, 2011 (the “Subpoena”). In particular, the petitioners ask the Court to require the respondent to produce the contents of a March 2008 internal audit report (the “Audit Report”). The primary question presented by the Government’s Petition is whether the Audit Report enjoys the protection of either the attorney-client privilege or the work-product doctrine. 1

*124 1. BACKGROUND

ISS Marine is a United States affiliate of Inchcape Shipping Services Holdings, Ltd. (“Inchcape”), which is a company incorporated in the United Kingdom. See Decl. of Simon Tory (“Tory Deck”) ¶ 2, ECF No. 4-1; Pet. for Enforcement of Inspector General Subpoena & to Compel Produc. of Audit Report & Related Rs. (“Petition”) ¶ 6, ECF No. 1. ISS Marine “contracts with the [Department of Defense], through the U.S. Navy, to provide ship husbanding and other port services and goods to the Navy, Coast Guard, and other Government-owned ships.” 2 Petition ¶ 6.

A. The Audit Report

One of the places where Inchcape contracted to provide husbanding services to the U.S. Government was in the Middle East. See generally Petition Ex. 1, ECF No. 1-2. In December 2007, two Inchcape employees traveled to Dubai and Bahrain to attend a corporate workshop and to inspect Inchcape facilities. See Deck of Larry Cosgriff (“Cosgriff Deck”) ¶ 4, ECF No. 16. During this trip, the Inchcape employees reported “a variety of practices that Inchcape was engaging in” that raised concern about “potential liability for fraudulent conduct.” Id. ¶ 5. In response, Larry Cosgriff, who was then Senior Vice-President of Government Services for Inchcape, brought the allegations to the attention of a partner at the Washington, D.C. law firm Arnold & Porter, LLC (“A & P”), with whom Inchcape regularly consulted. Id. ¶¶ 6-7.

The A & P partner subsequently spoke directly to the two employees who reported on the questionable Inchcape practices, id. ¶ 7, and to the CEO of Inchcape, Claus Hyldager, id. ¶ 8. On January 21, 2008, A & P sent a draft engagement letter to Cosgriff and Hyldager, proposing the retention of A & P to conduct an internal investigation. See id. Thereafter, Cosgriff, Hyldager, and Simon Tory, the Group Company Secretary for Inchcape’s subsidiary ISS Group Holdings Limited (“ISS Group”), met to discuss the draft engagement letter. Id. ¶ 9. According to Cosgriff, Hyldager “expressed dismay, both orally and in writing, that [Cosgriff] had involved counsel in th[e] matter,” and both Hyldager and Tory “rejected [Cosgriffs] recommendation that [Inchcape] retain A & P to conduct an investigation.” Id. ¶¶ 9-10. Instead, Cosgriff states that Hyldager informed him “that [Hyldager], Mr. Tory and the Inchcape Board of Directors had decided that Mr. Tory would institute an internal audit of Inchcape’s billing and accounting practices” and that “Inchcape’s Board of Directors would utilize the audit findings to determine how it would proceed in addressing the matter.” Id. ¶ 11. Since “the internal audit would be carried out by Inchcape internal auditor Bharat Khadalia, under the direction of Mr. Tory,” Cosgriff states that he cautioned Hyldager and Tory that “the investigation itself and its findings would not be protected by attorney client privilege,” and he asserts “[b]oth men stated that they understood that fact.” Id. ¶¶ 11-12. According to Cosgriff, A & P sent a second draft engagement letter to Hyldager on *125 January 29, 2008, which “stated that A & P would support the investigation for purposes of advising Inchcape of its legal obligations, [but] the engagement letter did not provide for any role by A & P in the conduct of the investigation.” Id. ¶ 13. Ultimately, it was Cosgriff s understanding that “Messrs. Hyldager and Tory undertook this internal audit to obtain information to enable Messrs. Hyldager and Tory, the Inchcape audit committee and the Inchcape Board of Directors to make a business decision as to what further action, if any, Inchcape would take to address” the allegations raised by the two Inchcape employees. Id. ¶ 15.

Tory, however, recalls these events somewhat differently. He states that ISS Group “engaged [A & P] to provide legal advice with respect to concerns about alleged practices of one of its associate companies in the Persian Gulf region,” and that A & P not only recommended conducting an internal investigation but also “prepared a list of documents necessary to more fully assess the issues identified” and “prepared a legal memorandum ... summarizing the potential criminal and civil liability implicated by the activities as reported.” Tory Deel. ¶ 3. Furthermore, Tory states that, after reviewing A & P’s memorandum and recommendations, Hyldager “instructed [Tory] to pursue the internal investigation ... in consultation with outside counsel and using the legal and investigation guidance that [A & P] had provided.” Id. ¶ 4. Tory asserts that “[o]ur purpose was to obtain the facts [A & P] indicated it needed to provide the company with legal advice.” Id.

The internal investigation was conducted over the next few weeks by Bharat Khadalia, “an internal auditor” at Inchcape, who prepared a draft report of his findings that was completed on March 5, 2008. Id. ¶¶ 5-6. The Audit Report was marked “Confidential,” Tory Decl. ¶ 6, but was not marked as privileged, Cosgriff Deck ¶ 16. After the draft of the Audit Report was complete, Khadalia sent it to Hyldager and Tory. See id.; Tory Decl. ¶¶ 5-6. After reviewing the draft report, “Hyldager decided to follow up directly with some of the witnesses to ensure that the information provided to [A & P] was complete,” which took “approximately two additional months.” Tory Decl. ¶ 7. Then, on May 6, 2008, Hyldager sent the final version of the Audit Report via e-mail to A & P, Cosgriff, and Tory and described the report as “our internal auditor[’]s report.” See Cosgriff Decl. ¶ 16; Tory Decl. ¶ 8; see also Petition Ex. 10, ECF No. 1-11. Tory asserts that Hyldager sent the Audit Report to A & P “for its review and further assessment,” as an attachment to an e-mail “marked ‘Attorney Client Privileged’ because we were sending it to the law firm for legal advice.” Tory Decl. ¶ 8.

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905 F. Supp. 2d 121, 84 Fed. R. Serv. 3d 384, 2012 WL 5873682, 2012 U.S. Dist. LEXIS 166088, Counsel Stack Legal Research, https://law.counselstack.com/opinion/united-states-of-america-v-iss-marine-services-inc-dcd-2012.