Sweet v. Mesa, City of

District Court, D. Arizona·Decided February 3, 2022·No. 2:17-cv-00152·Unknown

Opinion

WO

Laney Sweet, No. CV-17-00152-PHX-GMS

Plaintiff, ORDER

v.

City of Mesa, et al.,

Defendants. Before the Court is a dispute between Plaintiff Laney Sweet and Defendant Philip Brailsford (“Defendant”) about the applicability of the attorney-client privilege and work product doctrine to various emails in Plaintiff’s possession. Plaintiff first produced her privilege log in April 2021, identifying documents that she was withholding on the grounds of attorney-client privilege. (Doc. 626 at 2–3.) This dispute dates to at least June 2021, when Defendant objected to Plaintiff’s designations of 251 email communications and one voice recording. Id. at 3. The parties were unable to come to an agreement as to these 251 emails but did not bring their dispute to the Court’s attention until after the close of fact discovery, when Defendant filed a Motion for In Camera Review. (Doc. 609.) The Court granted Defendant’s motion. (Doc. 631.) Plaintiff then transmitted the emails and voice recording at issue to the Court for in camera review. After a preliminary review, the Court requested briefing on the applicability of the work product doctrine as to the disputed emails. (Doc. 642.) The Court held a hearing on November 29, 2021 to resolve the disputed issues. Following the hearing, the Court ordered supplemental briefing from Plaintiff responding to arguments raised by Defendant. (Doc. 652.) I. Legal Standard A. Attorney-Client Privilege Because this case arises under the Court’s federal question jurisdiction, 28 U.S.C. § 1331, the federal law of privilege applies to all claims, including any pendent state law claims. Agster v. Maricopa Cnty., 422 F.3d 836, 839 (9th Cir. 2005). In the Ninth Circuit, courts apply an eight-part test to determine whether the attorney-client privilege protects information: (1) where legal advice of any kind is sought (2) from a professional legal adviser in his capacity as such, (3) the communications relating to that purpose, (4) made in confidence (5) by the client, (6) are at his instance permanently protected (7) from disclosure by himself or by the legal adviser, (8) unless the protection be waived. United States v. Graf, 610 F.3d 1148, 1156 (9th Cir. 2010) (quoting United States v. Ruehle, 583 F.3d 600, 607 (9th Cir. 2009)). “The party asserting the privilege bears the burden of proving each essential element.” Ruehle, 583 F.3d at 608. “Because it impedes full and free discovery of the truth, the attorney-client privilege is strictly construed.” Weil v. Inv./Indicators, Rsch. & Mgmt., Inc., 647 F.2d 18, 24 (9th Cir. 1981). While the attorney- client privilege “may extend to third parties who have been engaged to assist the attorney in providing legal advice,” the privilege does not apply if “the advice sought is not legal advice.” United States v. Richey, 632 F.3d 559, 566 (9th Cir. 2011) (finding privilege would not apply if advice sought from third party was “accounting advice from an accountant”). Ordinarily, voluntary disclosure of privileged documents to third parties amounts to an express waiver of the privilege. United States v. Sanmina Corp., 968 F.3d 1107, 1116 (9th Cir. 2020). An express waiver “need not be effectuated by words or accompanied by the litigant’s subjective intent.” Bittaker v. Woodford, 331 F.3d 715, 719 n.4 (9th Cir. 2003). However, the privilege is not waived if the disclosure is to a third party acting as an agent of the client. Sanmina, 968 F.3d at 1116; United States v. Landof, 591 F.2d 36, 39 (9th Cir. 1978). B. Work Product Doctrine The work product doctrine protects materials from discovery “if they are prepared by or for a party or its representative in anticipation of litigation. A party representative includes the party’s attorney, consultant, or agent.” Phoenix Techs. Ltd. v. VMware, Inc., 195 F. Supp. 3d 1096, 1101 (N.D. Cal. 2016); Fed. R. Civ. P. 26(b)(3). “‘At its core, the work-product doctrine shields the mental processes of an attorney,’ . . . and protects both ‘material prepared by agents for the attorney as well as those prepared by the attorney himself.’” Sanmina, 968 F.3d at 1119 (quoting United States v. Nobles, 422 U.S. 225, 238–39 (1975)). Unlike the attorney-client privilege, disclosure of work product to a third party only waives the doctrine’s protections when “such disclosure is made to an adversary in litigation or ‘has substantially increased the opportunities for potential adversaries to obtain the information.’” Id. at 1121 (quoting 8 Charles Alan Wright & Arthur R. Miller, Federal Practice and Procedure § 2024 (3d ed. 2020)). The party seeking to invoke the doctrine bears the burden to show its applicability. McKenzie L. Firm, P.A. v. Ruby Receptionists, Inc., 333 F.R.D. 638, 641 (D. Or. 2019). Even if a document is work product, a party may waive the doctrine’s protection by failing to timely assert its application to specific documents. Munguia-Brown v. Equity Residential, 337 F.R.D. 509, 515 (N.D. Cal. 2021). The Ninth Circuit has set forth a multifactor test to determine whether waiver by untimely assertion has occurred: [1] the degree to which the objection or assertion of privilege enables the litigant seeking discovery and the court to evaluate whether each of the withheld documents is privileged (where providing particulars typically contained in a privilege log is presumptively sufficient and boilerplate objections are presumptively insufficient); [2] the timeliness of the objection and accompanying information about the withheld documents (where service within 30 days, as a default guideline, is sufficient); [3] the magnitude of the document production; and [4] other particular circumstances of the litigation that make responding to discovery unusually easy (such as, here, the fact that many of the same documents were the subject of discovery in an earlier action) or unusually hard. These factors should be applied in the context of a holistic reasonableness analysis, intended to forestall needless waste of time and resources, as well as tactical manipulation of the rules and the discovery process. Burlington N. & Santa Fe Ry. Co. v. U.S. Dist. Ct., 408 F.3d 1142, 1149 (9th Cir. 2005). II. Analysis A. Attorney-Client Privilege i. Dispute Codes 1, 2, and 3 The parties dispute whether Marcie Sweet acted as Plaintiff Laney Sweet’s agent.1 If Marcie was Laney’s agent, then the communications were never disclosed to a third party and the attorney-client privilege was not waived. The agency exception found in the attorney-client privilege is generally understood to permit communications to a non-lawyer professional whose services are necessary to assist the client’s attorney in the provision of legal advice. See, e.g., Richey, 632 F.3d at 566; United States v. Kovel, 296 F.2d 918, 922 (2d Cir. 1961). Courts have, on occasion, found parents to be an agent of their child. In Dempsey v. Bucknell University, the plaintiff’s parents acted as his agents when they used their prior professional experience as a forensic investigator a

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