Suffolk County Court Employees Ass'n v. Office of Court Administration

102 Misc. 2d 837, 425 N.Y.S.2d 947, 1980 N.Y. Misc. LEXIS 2021
CourtNew York Supreme Court
DecidedMarch 10, 1980
StatusPublished

This text of 102 Misc. 2d 837 (Suffolk County Court Employees Ass'n v. Office of Court Administration) is published on Counsel Stack Legal Research, covering New York Supreme Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Suffolk County Court Employees Ass'n v. Office of Court Administration, 102 Misc. 2d 837, 425 N.Y.S.2d 947, 1980 N.Y. Misc. LEXIS 2021 (N.Y. Super. Ct. 1980).

Opinion

OPINION OF THE COURT

Eli Wager, J.

In this CPLR article 78 proceeding the Suffolk County Court [838]*838Employees Association and 11 individual petitioners seek a permanent injunction directing the respondent to permit the individual petitioners to take promotional examinations for the positions of Associate Court Clerk and Associate Surrogate’s Court Clerk and directing that the petitioners’ names be placed on the eligible promotion lists derived from such examinations.

By order of the court dated November 15, 1979, Senior Court Clerks qualified to take the examinations were permitted to intervene and an order was entered permitting petitioners to take the examinations but restraining publication of the results pending determination of this proceeding. The matter has been referred here by order of Special Term, Suffolk County Supreme Court.

The 11 petitioners have permanent civil service appointments to the positions of Assistant Court Clerk or Senior Court Officer in the unified court system of Suffolk County. All but one of them were promoted on a provisional basis to the position of either Court Clerk I or Court Clerk II or Assistant Court Clerk and one still occupies his permanent position as Senior Court Officer. The provisional appointments were made as. long ago as April, 1975 and as recently as April, 1979. On May 27, 1979 the position of Court Clerk I was reclassified as Senior Court Clerk, the position of Court Clerk II was reclassified as Associate Court Clerk and Associate Surrogate’s Court Clerk, and the positions of Assistant Court Clerk and Senior Court Officer remained unchanged. On October 16, 1979 the respondent announced State-wide promotional and open-competitive examinations for the positions of Associate Court Clerk and Associate Surrogate’s Court Clerk to be given on December 8, 1979 and November 17, 1979. The announcement for the promotional examination provided that in order to be eligible to take that examination, the candidates must have been employed on a permanent competitive basis in the title of Court Clerk or Senior Court Clerk. The open-competitive examination announcement stated only general educational and experience qualifications but it contained the following notation: "It is anticipated that a substantial majority of the positions in New York City and in Nassau and Suffolk Counties will be filled from the promotional lists and not the open-competitive list.”

Thus, those petitioners who have been employed in Suffolk County on a provisional basis in the title of Court Clerk I (now [839]*839Senior Court Clerk) have been denied the right to compete with those who have permanent appointments to the same position. Those who have been employed on a provisional basis in the title of Court Clerk II have been denied the right to compete for the very position they occupy and have occupied, in some cases, for a number of years. Furthermore, it appears that the last time an examination for the position of Associate Court Clerk (then Court Clerk II) was given in Suffolk County was in 1973. The qualification at that time was one year of permanent service in the title of Court Clerk I or Assistant Court Clerk or Senior Court Officer, positions to which petitioners have been appointed on a permanent basis. Petitioners urge that the failure of the respondent to provide promotional examinations in Suffolk County since 1973 has prejudiced them. They assert that the respondent’s refusal to permit them to take a promotional examination now for the positions of Associate Court Clerk and Associate Surrogate’s Court Clerk is arbitrary and capricious and a violation of their right to due process and equal protection of the law.

As justification for its procedure, the respondent has provided an historical background as follows. Effective April 1, 1977, the State of New York assumed the obligation of paying the expenses of a unified court system (Judiciary Law, § 39) and most court employees, previously paid by localities, were placed on the State payroll. Pursuant to section 211 (subd 1, par [d]) of the Judiciary Law the Chief Judge was authorized to establish standards and policies relating, inter alla, to personnel practices including title structure, classification and promotions. These responsibilities were delegated to the Chief Administrator of the Courts who, on May 29, 1979, after several years of analysis and hearings proposed a new classification plan and subsequently announced the promotional and open-competitive examinations at issue here. The decision to limit the promotional field in the Tenth Judicial District and in New York City to the next lowest job classification (Senior Court Clerk) was based on the fact that there are many available incumbents in that position, whereas in the up-State districts the number of incumbents barely exceeds the available vacancies.

With respect to the situation in Suffolk County, the respondent alleges that in 1973, when the last promotional examination for Court Clerk II (now Associate Court Clerk) was given there, the position was locally funded and the examinations [840]*840were limited to positions in the locally funded jurisdiction. There was at that time an insufficient number of eligible employees in Suffolk in the next lowest promotional title (the situation which exists today in the up-State judicial districts). Thus, the eligibility requirement was expanded to include the lower titles of Assistant Court Clerk and Senior Court Officer, the titles petitioners now occupy on a permanent basis. Respondent concludes that the minimum eligibility requirements currently promulgated for the positions of Associate Court Clerk and Associate Surrogate’s Court Clerk are proper, that petitioners cannot acquire permanent status in the qualifying title as a result of their provisional service and that the petition thus fails to state a cause of action and should be dismissed.

A determination establishing minumum eligibility requirements for promotional examinations is not to be interfered with by the courts if any fair argument can be made to sustain the action even though the courts may differ as to its advisability (Matter of Canava v Keyes, 62 AD2d 997; Civil Serv. Employees Assn. v Klein, 51 AD2d 759; Matter of Wirzberger v Watson, 305 NY 507). Pursuant to its rules (22 NYCRR 25.15 [a], based on subdivision 1 of section 52 of the Civil Service Law), respondent "shall” fill vacancies in the competitive class as far as practicable by promotion from among persons holding competitive class positions in a lower title in the direct line of promotion in the promotion unit in which the vacancy exists. Thus, the respondent is authorized to confine eligibility to those on the promotion ladder immediately below that for which the examination is given (Matter of Gerity v Bronstein, 53 AD2d 814). Furthermore, the rules mandate that in order to be eligible to enter an examination for promotion or to receive a promotion a person must have been employed in a competitive class position on a permanent basis (22 NYCRR 25.13 [j] [1]).

Provisional appointments, no matter how long continued, cannot ripen into permanent appointments (Matter of Giordano v Henry, 44 AD2d 835) and such service does not serve to invest an employee with the rights which the law attaches to the status of permanent civil service employment (Matter of Hilsenrad v Miller, 284 NY 445).

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Related

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287 N.E.2d 270 (New York Court of Appeals, 1972)
Matter of Camfield v. Mealy
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31 N.E.2d 895 (New York Court of Appeals, 1940)
Koso v. Greene
184 N.E. 65 (New York Court of Appeals, 1933)
Wirzberger v. Watson
114 N.E.2d 15 (New York Court of Appeals, 1953)
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389 N.E.2d 839 (New York Court of Appeals, 1979)
Pon v. McCoy
38 A.D.2d 608 (Appellate Division of the Supreme Court of New York, 1971)
Giordano v. Henry
44 A.D.2d 835 (Appellate Division of the Supreme Court of New York, 1974)
Dahlem v. Leonard
51 A.D.2d 723 (Appellate Division of the Supreme Court of New York, 1976)
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51 A.D.2d 759 (Appellate Division of the Supreme Court of New York, 1976)
Gerity v. Bronstein
53 A.D.2d 814 (Appellate Division of the Supreme Court of New York, 1976)
Vazquez v. New York City Department of Social Services
56 A.D.2d 432 (Appellate Division of the Supreme Court of New York, 1977)
Canava v. Keyes
62 A.D.2d 997 (Appellate Division of the Supreme Court of New York, 1978)
Maloney v. Nassau County Civil Service Commission
62 A.D.2d 1059 (Appellate Division of the Supreme Court of New York, 1978)
Hannon v. Bartlett
63 A.D.2d 810 (Appellate Division of the Supreme Court of New York, 1978)
Onondaga Chapter v. Bobenhausen
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Bluebook (online)
102 Misc. 2d 837, 425 N.Y.S.2d 947, 1980 N.Y. Misc. LEXIS 2021, Counsel Stack Legal Research, https://law.counselstack.com/opinion/suffolk-county-court-employees-assn-v-office-of-court-administration-nysupct-1980.