State v. Harris

609 P.2d 798, 288 Or. 703, 1980 Ore. LEXIS 888
CourtOregon Supreme Court
DecidedMarch 25, 1980
DocketJ 10557, CA 12989, SC 26506
StatusPublished
Cited by82 cases

This text of 609 P.2d 798 (State v. Harris) is published on Counsel Stack Legal Research, covering Oregon Supreme Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
State v. Harris, 609 P.2d 798, 288 Or. 703, 1980 Ore. LEXIS 888 (Or. 1980).

Opinions

[705]*705TONGUE, J.

Defendant was convicted of the crime of "driving while suspended.” (ORS 487.560). Defendant was a resident of Camas, Washington, and had a valid Washington driver’s license. Previously, while driving in Oregon, her right to drive a motor vehicle in Oregon had been suspended effective August 17, 1977, for an indefinite period because she had failed to appear in Multnomah County District Court on an earlier traffic citation.1 (ORS 484.210(2)). On appeal to the Court of Appeals defendant contended that the trial court erred in admitting into evidence that portion of a certificate authenticating a copy of the suspension order which stated that "our records reveal this order was in full effect on 4-30-78” (the date on which defendant was cited for driving while suspended).

On that appeal defendant assigned as error the overruling of her objection that this statement was hearsay and did not fall within any exception to the hearsay rule. The Court of Appeals held that it need not decide that issue because "[t]he introduction into evidence of a certified copy of the suspension order plus the testimony of the arresting officer establishes a prima facie case” and that "[a]ny contention by defendant that the suspension order was no longer in effect was a matter of defense.” 41 Or App 643, 646, 598 P2d 1246 (1979). We allowed defendant’s petition for review in order to consider both the question (1) whether the statement that "our records reveal this order was in full effect on 4-30-78” was admissible in evidence and, if not, (2) whether there was sufficient evidence to sustain defendant’s conviction.

[706]*7061. The statement that the suspension was still in effect was not admissible.

The statement "our records reveal this order was in full effect on 4-30-78” is clearly an out-of-court statement that was offered to prove the truth of the fact stated and is thus hearsay evidence. The question is whether the statement was admissible under any recognized exception to the hearsay rule.

The state contends that this statement was admissible under ORS 43.370, which provides:

"Entries in public or other official records, including books, data processing devices and computers, made by a public officer of this state or the United States in the performance of his duty or by another person in the performance of a duty specially enjoined by the law of either, are primary evidence of the facts stated.” (Emphasis added)2

In support of that contention the state cites Finchum v. Lyons, 247 Or 255, 428 P2d 890 (1967).

The difficulty with such a contention, however, is that ORS 43.370 is limited by its express terms to "entries” va. public records. The statement "our records reveal this order was in effect on 4-30-78” was not an "entry” in a public record, but was a hearsay statement included in a certificate appended to a copy of a public record.

[707]*707The state also contends that the statement in controversy is an "entry” in a public record for the purposes of ORS 43.370 despite the fact that it is in "summary form” and that "the fact that this entry in public records cannot be proven except in summary form should not make it inadmissible.” It is well established that written "summaries” of entries in private records can only be offered in evidence through the testimony of the person who prepared such a summary. See Rolfe v. N.W. Cattle & Resources, Inc., 260 Or 590, 604-5, 491 P2d 195 (1971). No reason is suggested by the state why the same rule should not apply to "summaries” of entries in public records other than possible inconvenience of producing a witness qualified to give such testimony. As previously noted, however, this statute, by its express terms, is limited to proof of "entries” in public records themselves and for that reason does not extend to "summaries” of such entries.

The dissent by Denecke, C.J., appears to recognize that the statement "our records reveal this order was in full effect on 4-30-78” is not admissible either under the terms of any Oregon statute, including ORS 43.370, or under the recognized common law exception to the hearsay rule for "official statements.” It is nevertheless contended by the dissent that the court should recognize a new and additional exception to the hearsay rule in order to make such statements admissible in evidence.3

For this court to do so would be contrary both to its prior decisions (which will be discussed) and also to the rule of law as stated in McCormick on Evidence, 742, § 320 (2d ed 1972) as follows:

"No common law authority exists, however, for the admissibility of a paraphrase or summary of [708]*708records by the custodian. In the absence of specific statutory authority, a certification by the custodian or official written statements that ’our records show X’is not admissible to prove X.
"For similar reasons, the common law rule did not permit the introduction of the certification of the custodian as to the absence of an official written statement or of the absence of an entry in such a statement to prove the lack of statement or entry. Only the custodian himself could testify as to due search and inability to find the relevant document. Wigmore refers to this rule as 'one of the stupid instances of legal pedantry in our annals,’ and it has been modified by statute or court rule in many jurisdictions.” (Emphasis added)

It is true, as stated by McCormick, that this rule has been criticized in 5 Wigmore on Evidence 868 (Chadboum ed. 1974) in which it is stated that:

"The certificate of a custodian that he has diligently searched for a document or an entry of a specified tenor and has been unable to find it ought to be usually as satisfactory for evidencing its nonexistence in his office as his testimony on the stand to this effect would be; and accordingly by statute or court rule custodians’ certificates of this sort have been expressly made admissible. ” (Emphasis added)4

Wigmore (by footnote 3 on pp 867-68) lists the many decisions by courts of other states holding that such statements in certificates are inadmissible, with only two cases to the contrary, both decided prior to 1850. Wigmore then (by footnote 4 on pp 868-70) lists the 36 states and the federal courts which have made such statements admissible, but only by statute or rule of civil procedure.

It may be that the rule proposed by Denecke, C.J., in his dissent is one which should be adopted by statute in Oregon. No cases are cited by him, however, in'which courts have adopted such a rule other than by [709]

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Cite This Page — Counsel Stack

Bluebook (online)
609 P.2d 798, 288 Or. 703, 1980 Ore. LEXIS 888, Counsel Stack Legal Research, https://law.counselstack.com/opinion/state-v-harris-or-1980.