State of Maine v. Maine State Employees Ass'n

CourtSuperior Court of Maine
DecidedSeptember 2, 2015
DocketKENcv-15-27
StatusUnpublished

This text of State of Maine v. Maine State Employees Ass'n (State of Maine v. Maine State Employees Ass'n) is published on Counsel Stack Legal Research, covering Superior Court of Maine primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
State of Maine v. Maine State Employees Ass'n, (Me. Super. Ct. 2015).

Opinion

STATE OF MAINE SUPERIOR COURT KENNEBEC, SS. LOCATION: Augusta Docket No. CV-15-2 7

) STATE OF lYIAINE & DEPARTMENT OF ) HEALTH AND HUlYIAN SERVICES, ) ) ORDER ON PETITIONERS' MOTION Petitioners, ) TO VACATE ARBITRATION A\VARD ) v. ) ) MAINESTATEEMPLOYEES ) ASSOCIATION, SEIULOCAL 1989, ) ) Respondent. ) )

Petitioners State of Maine and Department ofHealth and Human Services

("DHHS") move to vacate an order from Arbitrator Joan Martin ordering the State to

reinstate the grievant, Ms. Berube, with full back pay, and ordering that Ms. Berube be

issued a written reprimand. The arbitration stems from a collective bargaining agreement

covering all Professional and Technical Services Bargaining Unit employees that the

Respondent Maine State Employees Association, SEIU Local 1989 ("MSEA") entered

into with the State for the period of July 1, 2009 to June 20, 2011 (the "CBA"). The

Petitioners contend that Arbitrator Martin exceeded her authority by: 1) finding the

grievance arbitrable even though the MSEA failed to meet time limits within the CBA; 2)

finding that a "Last Chance Agreement" signed by MSEA and the State in 2002 expired

even though it lacked an expiration date; and 3) ordering Ms. Berube be reinstated in

contravention of public policy against requiring DHHS to re-employ individuals who

have peijured themselves and consumed alcohol while working in violation of clear

directives to the contrary. As discussed in greater detail below, the Court denies Petitioners' Motion to

Vacate because Arbitrator Martin did not exceed her authority in finding the grievance

arbitrable, and did not abuse her discretion or violate public policy by ordering Ms.

Berube reinstated with the DHHS.

I. Background

Grievant Susan Berube was terminated in June of2013 from her caseworker

position at the DHHS for allegedly having alcohol on her breath while meeting with

representatives of a nonprofit agency. The nonprofit agency, Sunrise Opportunities,

represents some of Ms. Berube's clients. On March 26, 2013, two Sunrise employees

reported to a supervisor that they smelled alcohol on Ms. Berube's breath when she came

into their office. That supervisor notified Ms. Berube's supervisor at DHHS and

requested that Ms. Berube be removed from the caseload of Sunrise's clients

immediately. DHHS investigated the incident, found it to be credible, and terminated

Ms. Berube on June 5, 2013.

Approximately eleven years earlier, in 2002, Ms. Berube was terminated from

DHHS for drinking alcohol on the job. By agreement of the State, MSEA, and Ms.

Berube, however, the termination was converted to a one-week suspension through the

entry of a Last Chance Agreement. (Attachment D to Pets' Mot. to Vacate, Last Chance

Agreement.) Pursuant to the CBA, a disciplinary suspension remains in an employee's

personnel file for five years, longer if there is a subsequent discipline. However, there is

no similar language in the CBA limiting the duration of a Last Chance Agreement.

(Attachment A to Pets' Mot. to Vacate Arbitration Award, CBA at 47-48; Attachment B

to Pets' Mot. to Vacate, Arbitrator Martin's January 14, 2015 Decision (the "Arb.

2 Decision"), 9.) Indeed, the Last Chance Agreement contains no express expiration date.

(Last Chance Agreement.)

In June 2005, Ms. Berube received a letter from the DHHS Regional Director,

Susan Sprague, reminding her that she was still under the Last Chance Agreement, and

that reporting to work "with the odor of alcohol, even the stale odor of alcohol will not be

acceptable." (Arb. Decision, 9.) In April of2006, Ms. Berube's supervisor gave her a

memo stating that someone reported the odor of alcohol in the room at a staff meeting

and reminded Ms. Berube that if the smell of alcohol is detected on her breath while at

work she risks the possibility of being terminated pursuant to the Last Chance

Agreement. (Id.) Ms. Berube signed the memo and added the comment: "I am well

aware of my Last Chance Agreement and am adamant that this has nothing to do with

me." (Id.)

Following Ms. Berube's termination on June 5, 2013, MSEA filed a grievance on

her behalf that progressed through Steps 1 and 2 of the contractual grievance procedure.

On July 12, 2013, the grievance was moved to Step 3, and on August 26th a Step 3

meeting was held. On August 29th, the Step 3 decision arrived at MSEA' s offices.

MSEA's receptionist signed the certified mail receipt acknowledging delivery.

(Attachment C to Pet.s' Mot. to Vacate, Arbitrator Martin's June 23, 2013 Interim

Arbitration Decision (the "Interim Arb. Decision"), 2.) MSEA has two "Member

Support Specialists" who are responsible for moving grievances through the steps of the

grievance process and keeping MSEA' s Field Representatives aware of upcoming filing

deadlines. (Id.) When Ms. Berube's Step 3 decision was received and signed-for by

,.., .) MSEA' s receptionist on August 29, both Member Support Specialists were on leave.

(ld.)

On August 30, 2013, MSEA's Rod Hilitz asked the State's ChiefNegotiator,

Breena Whitcomb, for a waiver on upcoming deadlines as follows:

Due to deaths in the family and sick leaves, both of our Member Support Specialists are out of work for at least the next two weeks. I am doing the best I can to stay on top of timelines, but as you know this is work they would typically administer. These absences began earlier this week with both of them being out on the morning of Tuesday 8/27. I do not normally do this work and there is a potential for me to make a mistake. I am doing the best I can and really don't anticipate any mistakes, but I would appreciate if you could give us a break on the enforcement oftimelines in the interim during the time when they are both out. I believe one will be returning by Sept. 12. I know we've done this in the past, so if that is acceptable please let me know.

(Id. at 2-3.) Ms. ·whitcomb replied, in pertinent part:

Of course we will work with you/MSEA while the Member Support Specialists are out. I will notify everyone in this office and the Department HR. Directors that we are waiving time requirements form [sic] 8/27 through 9/13.

Let's plan to pick up the timelines on Monday 9/16. We can touch base later if this needs to change.

(Id. at 3.) No further extension or waiver of time limits was requested or granted. (Jd.)

On October 22, 2013, which was twenty-six workdays after September 16, MSEA

filed the demand for arbitration with the Office ofEmployee Relations. (ld. at 3.) Ms.

Martin was appointed as arbitrator and, because Petitioners raised the timeliness issue

prior to arbitration, the parties submitted exhibits and briefs on the question of

arbitrability. Arbitrator Martin issued the Interim Arbitration Decision finding that the

grievance was arbitrable. (See generally Interim Arb. Decision.)

4 After receiving the Interim Arbitration Decision, the parties proceeded to a

hearing on the merits. On January 14,2015, Arbitrator Martin issued the Arbitration

Decision. Arbitrator Martin credited the State's witnesses who testified that the smell of

alcohol on Ms. Berube's breath was overpowering and concluded that Ms. Berube did

have alcohol on her breath. (Arb. Decision, 15-16.) Arbitrator Martin, however, ordered

the State to reinstate Ms.

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