Smith v. Orange & Rockland Utilities, Inc.

162 Misc. 2d 606, 617 N.Y.S.2d 278, 1994 N.Y. Misc. LEXIS 432
CourtNew York Supreme Court
DecidedSeptember 29, 1994
StatusPublished
Cited by1 cases

This text of 162 Misc. 2d 606 (Smith v. Orange & Rockland Utilities, Inc.) is published on Counsel Stack Legal Research, covering New York Supreme Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Smith v. Orange & Rockland Utilities, Inc., 162 Misc. 2d 606, 617 N.Y.S.2d 278, 1994 N.Y. Misc. LEXIS 432 (N.Y. Super. Ct. 1994).

Opinion

OPINION OF THE COURT

Howard Miller, J.

The motion is denied and the cross motion granted. Defendant may enter judgment against plaintiff dismissing the complaint with costs and disbursements.

The facts are relatively undisputed. On April 6, 1994 defendant mailed proxy materials to its shareholders preparatory to the annual meeting scheduled for May 11, 1994. Of the three proposals to be voted on at the meeting was one to remove plaintiff as a director for cause. Corporate bylaws require an affirmative vote of at least 80% of the combined voting power of all outstanding stock of all classes to remove a director. On May 11, 1994, 89.6% of the common stock outstanding and entitled to vote was represented at the meeting. After the votes were tallied, the chairman of the meeting closed the polls on two proposals and announced: "The polls will remain open on the proposal to remove James F. Smith as a Director, for cause. Votes are still being received and we want to give all shareholders the opportunity to vote on this important proposal.” The chairman then stated the meeting would be adjourned to June 10, 1994 and asked for a report on the voting. The secretary of the meeting responded, inter alia: "The preliminary results of the vote taken at the meeting are as follows: * * * With regard to the removal of Mr. Smith: to date, approximately 97.7% of the votes cast have voted in favor of Mr. Smith’s removal. These shares represent 75.9% of the outstanding shares of the company entitled to vote. And as we’ve noted before, 80% is required for the adoption of that particular proposal.”

[608]*608On May 18, 1994 defendant sent another notice to its shareholders advising them of the adjourned meeting and urging the shareholders to vote to remove plaintiff. On June 10, 1994, 90% of the voting shares were represented at the adjourned meeting. After closing the polls, the chairman announced that 82.5% of the outstanding shares had voted to remove plaintiff.

Plaintiff contends that his removal was improper and illegal in that (1) the polls were closed on two resolutions but remained open on the proposal to remove plaintiff; (2) the announcement of the preliminary results was "tantamount” to closing the polls, thus precluding the receipt of any further votes or consideration of the matter again at the adjourned meeting.

In considering the validity of corporate elections, "[f]undamental principles of corporate governance must be balanced and reconciled in any action brought to review an election of directors * * * The stockholders’ 'franchise is the ideological underpinning upon which the legitimacy of directorial power rests.’ ” (Concord Fin. Group v Tri-State Motor Tr. Co., 567 A2d 1 [Del 1989], citing Blasius Indus. v Atlas Corp., 564 A2d 651, 659 [Del Ch 1988].) The conduct of elections of directors is controlled largely by accepted usage and common practice, subject to fundamental principles of fairness and good faith (18A Am Jur 2d, Corporations, § 986; see also, Dozier v Automobile Club, 69 Mich App 114, 244 NW2d 376). Corporate elections are business affairs, not controlled by the strictures of special statutes affecting general elections, and should be conducted in such a manner as to afford all shareholders the fullest liberty in expressing their wishes (Zierath Combination Drill Co. v Croake, 21 Cal App 222, 131 P 335). The right of a shareholder to vote for directors who are to manage the corporate affairs is a "valuable and vested property right” representing one of the most important rights incident to stock ownership and should not be annulled for purely technical reasons (Smith v Koerber, 352 F Supp 591, 595; Dynamics Corp. v CTS Corp., 643 F Supp 215; Washington State Labor Council v Federated Am. Ins. Co., 78 Wash 2d 263, 273, 474 P2d 98).

While the foregoing cases establish governing legal principles applicable to the election of directors, no less important to a shareholder is the right to vote on a proposal to remove a director for cause, particularly where, as here, the director [609]*609has been indicted by a Grand Jury on charges of grand larceny directly stemming from his activities as a director.

In support of its cross motion for summary judgment, defendant contends that the election procedure at issue comports with common practice and accepted usage and submits the affidavit of Ronald E. Knox, Esq. Mr. Knox is employed by Morrow and Co., Inc., which has been engaged in the business of representing companies with respect to the solicitation of proxies on behalf of shareholders or company management for over 20 years. Mr. Knox alleges that "it is not uncommon for a meeting to be adjourned when an unusually high vote, in this case 80% of the outstanding shares, is required and not yet achieved,” and goes on to cite examples of eight other companies who have adjourned a meeting to allow for additional voting on certain proposals. Nathan Hill, assistant vice-president at Chemical Bank, defendant’s transfer agent for 15 years, submits an affidavit confirming this corporate practice. Neither affidavit is contradicted by plaintiff. Independently supporting the recognition of such a practice is an observation in 18A Am Jur 2d, Corporations, § 999 (at 850) which notes: "When a proposal fails due to an insufficient number of votes having been cast, the corporation must adjourn the meeting and send out a new notice to shareholders at additional expense and loss of time.”

The court finds that adjourning the meeting in order to give all shareholders the opportunity to vote on the proposal to remove plaintiff was not prohibited either by statute or bylaw, and is an accepted practice in the industry (see, e.g., Business Corporation Law § 605 [b]; Wells v Beekman Terrace, 23 Misc 2d 22, 24, citing Matter of Young v Jebbett, 213 App Div 774, 779; Fletcher’s Cyclopedia Corporations § 2017 [Perm ed]; 3 Cook, Corporations, at 2111 [8th ed]).

That the polls were closed on two other proposals, but not on the proposal to remove plaintiff, is neither surprising nor relevant, since the latter required not only a substantially higher vote, but was the only proposal to require an actual vote to be counted for approval. Plaintiff offers no evidentiary basis for his conclusion that closing the voting on two proposals, and continuing the voting on one, represented an illegal and improper act.

Nor does the record before the court support plaintiff’s contention that the secretary’s announcement of the "preliminary results” — having been prefaced by the chairman’s an[610]*610nouncement that "the polls will remain open * * * votes are still being received” — was tantamount to closing the polls. No election can be declared closed until the presiding officer has so announced (Zachary v Milin, 294 Mich 622, 293 NW 770) even though the meeting may be adjourned (Dynamics Corp. v CTS Corp., supra, at 219, citing State ex rel. David v Dailey, 23 Wash 2d 25, 158 P2d 330; Salgo v Matthews, 497 SW2d 620). In the absence of a controlling statute or bylaw, whether the polls are kept open is a matter within the discretion of the inspectors of election (18A Am Jur 2d, Corporations, § 999, at 850), who may keep the polls open beyond the specified hour (19 CJS, Corporations, § 440, at 42; see also, Matter of Chenango County Mut. Ins. Co., 19 Wend 635).

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Bluebook (online)
162 Misc. 2d 606, 617 N.Y.S.2d 278, 1994 N.Y. Misc. LEXIS 432, Counsel Stack Legal Research, https://law.counselstack.com/opinion/smith-v-orange-rockland-utilities-inc-nysupct-1994.