Simon v. City of Auburn, Board of Zoning Appeals

519 N.E.2d 205, 1988 Ind. App. LEXIS 253, 1988 WL 11602
CourtIndiana Court of Appeals
DecidedFebruary 17, 1988
Docket17A03-8703-CV-69
StatusPublished
Cited by35 cases

This text of 519 N.E.2d 205 (Simon v. City of Auburn, Board of Zoning Appeals) is published on Counsel Stack Legal Research, covering Indiana Court of Appeals primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Simon v. City of Auburn, Board of Zoning Appeals, 519 N.E.2d 205, 1988 Ind. App. LEXIS 253, 1988 WL 11602 (Ind. Ct. App. 1988).

Opinion

STATON, Judge.

Plaintiffs Russell Kruse and Robert Simon raise the following issues on appeal:

1. Whether the Indiana Open Door Law' 1 precludes a public agency from seeking legal advice from its attorney in private about matters which are not litigation-related.
2. Whether, under IC 36-1-5-4 2 a city's general zoning ordinance is legally valid when it purports to incorporate by reference a zoning map but no zoning map is included in the ordinance and no zoning map is on file in the city clerk-treasurer's office.

Reversed in part, and affirmed in part.

L.

Open Door Law

The Building Commissioner of the City of Auburn issued a building permit to James Witmer and Martha Conrad, partners in Cedar Glen Joint Venture, to construct two condominiums in the Auburn area. Plaintiffs, both of whom live near the gite in question, appealed the action to the Auburn Board of Zoning Appeals.

A public hearing was held on January 15, 1985. At the conclusion of the plaintiffs' argument, the Board voted to meet again in public session at 7:00 p.m. on January 17, 1985, to render a decision. On January 17, 1985, just prior to the second public session and until approximately 7:15 p.m., the Board met privately with its attorney (the assistant city attorney) in a room one floor beneath the public meeting room. Board members testified that during this private session they discussed the legal validity of the project with their attorney. The Board then proceeded to the public session where it unanimously approved the plan without discussion.

The plaintiffs contend that this private session was held in violation of the Open Door Law since no notice was given (IC 5-14-1.5-5); no minutes were taken (IC 5-14-1.5-4); and no member of the public was admitted (IC 5-14-1.5-3) despite the fact it did not constitute an executive session authorized under IC - 5-14-1.5-6. Thus, they seek a permanent injunction *207 against the Board barring it from. committing such violations in the future. 3

The defendants contend that the Open Door Law does not apply here because the private session did not constitute a "meeting" under the statute.

After a trial without a jury, the trial judge agreed with the defendants and entered the following judgment and opinion:

"INDIANA OPEN DOOR LAW VIOLATION HEARING

"In the matter of that portion of Plaintiffs' allegations against the defendants, the Board of Zoning Appeals of the City of Auburn and the City of Auburn, of a violation of the Indiana Open Door Law by said Board of Zoning Appeals of the City of Auburn on January 17, 1985, the Court having heard the evidence, the arguments of counsel and having examined all briefs and memoranda submitted by all parties now finds for the Defendant, the Board of Zoning Appeals of the City of Auburn, and against the Plaintiffs; that there was no violation of said Indiana Open Door Law of the State of Indiana by said Board of Zoning Appeals of the City of Auburn on January 17, 1985; that all official deliberations and actions of said Board of Zoning Appeals on January 17, 1985 were in full and complete complaince [sic]} with Indiana Code 5-14-1.5, Scetions [sic] 1 through 7, being the Indiana Open Door Law; that the prevailing party to such issue, being the Board of Zoning Appeals of the City of Auburn, is not such as [sic] entity as is entitled to an award of attorney fees, court costs or other reasonable expenses of litigation under 1.0. 5-14-1.5-7(c) of the Indiana Open Door Law.

"MEMORANDUM OPINION

"Although the issue involving the alleged violation of the Indiana Open Door Law by the Board of Zoning Appeals of the City of Auburn is a review of actions by an administrative agency, it is a collateral attack upon actions of such agency and not a direct review of administrative actions. Accordingly, the Court renders the following Memorandum Opinion in lieu of Special Findings of Fact.

"Upon issues of Plaintiffs' claim against the Board of Zoning Appeals of the City of Auburn of a violation of the Indiana Open Door Law being I.C. 5-14-1.5, Sections 1 through 7, by the Board of Zoning Appeals of the City of Auburn on January 17, 1985, the Court renders the following Memorandum Opinion:

"That on January 17, 1985, the Board of Zoning Appeals of the City of Auburn was a public ageney and governing body conducting a meeting to deliberate and take final official action upon public business delegated to said Board of Zoning Appeals; that the meeting of said Board of Zoning Appeals in their third floor meeting room of the City Hall of the City of Auburn was convened on January 17, 1985 for the purpose of taking official final action upon public business by a majority of said Board of Zoning Appeals, being an official ruling on the appeal by the Plaintiffs of the issuance of a building permit by the Building Commissioner of the City of Auburn to the Defendant, Cedar Glen Joint Venture, and on the petition by the Plaintiffs to stay all construction by said Defendant, Cedar Glen Joint Venture under said building permit; that said meeting of the Board of Zoning Appeals on January 17, 1985 was a continuance of a meeting on January 15, 1985 of said Board of Zoning Appeals for the hearing of such issues; that siad [sic] meeting on January 17, 1985 was to convene at 7:00 o'clock P.M. on said date; that the meeting room of said Board of Zoning Appeals is located on the third floor of the Auburn City Hall Building, which room is accessible only by stairs; that, it was a relatively common practice for members of the Board of Zoning Appeals to congregate on the second floor of the Auburn City Hall in the hallway, the office of the City Engineer, *208

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Bluebook (online)
519 N.E.2d 205, 1988 Ind. App. LEXIS 253, 1988 WL 11602, Counsel Stack Legal Research, https://law.counselstack.com/opinion/simon-v-city-of-auburn-board-of-zoning-appeals-indctapp-1988.