Ryan v. Federal Bureau of Investigation

113 F. Supp. 3d 356, 2015 U.S. Dist. LEXIS 89682, 2015 WL 4181033
District Court, District of Columbia·Decided July 10, 2015·No. Civil Action No. 2014-1422·Published·Cited by 11 cases

Opinion

MEMORANDUM OPINION

TANYA S. CHUTEAN, JUDGE

Plaintiff Ciña A. Ryan filed a FOIA request with the FBI seeking his “complete FBI file.” The FBI conducted a search and found no responsive records, a result Plaintiff challenges in this lawsuit. Presently before the court is Defendants’ motion for summary judgment (ECF No. 4) and Plaintiffs opposition thereto (ECF Nos. 7, 8). Defendants did not file a reply in support of their motion. 1 For the following reasons, the court GRANTS in part and DENIES without prejudice in part Defendants’ motion.

I. BACKGROUND

Plaintiff believes he has been under constant FBI surveillance since shortly after *360 the terrorist attacks of September 11, 2001. (CompU 8). In an effort to confirm this belief his Counsel submitted a Freedom of Information Act request to the FBI in April 2010 for all records kept on "him. (Compl. ¶ 24; Declaration of David Hardy [“Hardy Deck] Ex. A at 3). The FBI responded with a letter stating there was no arrest record for Cina Ryan. (Hardy Deck Ex. A at 4). Dissatisfied with this response, Plaintiff personally submitted a second FOIA request in October 2010 for his “complete FBI .file.” (Hardy Deck ¶ 6, Ex. A at 1). The FBI responded on November 10, 2010 to state it located no responsive records and, to the extent Plaintiff sought “access to records that would either confirm or deny an individual’s placement' on any government watch list,” the FBI would neither confirm nor deny the existence of such documents, pursuant to FOIA exemptions 2 and 7(E). 2 (Hardy Deck Ex. E). Plaintiff appealed that response on December 2,2010. (Hardy Deck Ex. F). The Department of Justice’s Office of Information Policy (OIP) affirmed the FBI’s response on June 21, 2011. 3 (Hardy Deck Ex. H). This suit followed.

A. The FBI’s Records Systems

The FBI uses the Automated Case Support System (“ACS”) to conduct FOIA searches of its Central Records System (“CRS”). (Hardy Deck ¶ 15). The CRS contains “administrative, applicant, criminal, personnel, and other files compiled for law enforcement purposes.” (Id.). The system “consists of a numerical sequence of files, called FBI classifications, which are broken down according to subject matter.” (Id.). The ACS is an “internal computerized subsystem of the CRS.” (Id. at ¶ 16). The CRS cannot be queried for data, so the information is instead “duplicated and moved to the ACS so that it can be searched.” (Id.). A search of the ACS is accomplished by using alphabetized General Indices. (Id. ¶ 17). The General Indices include main entries, which carry “the name corresponding with a subject of a file contained in the CRS,” and reference entries, also called cross-references, which are “generally only a mere mention or reference to an individual, organization, or other subject matter contained in a document located in another main file on a different subject matter.” (Id.). Certain records contained in the CRS are maintained at FBI headquarters, while some are maintained in field offices. (Id. ¶ 15).

The ACS contains three integrated “applications that support case management functions for all FBI investigative and administrative cases.” (Id. ¶ 19); Investigative Case Management (“iCM”) “provides the ability to open, assign, and close investigative and administrative cases as well as set, assign,- and track leads.” (Id.). Electronic Case File (“ECF”) is the “central electronic repository for the FBI’s official text-based documents.” (Id.) '. The Universal Index (“UI”) is a “complete subject/case index to all investigative and administrative cases.” (Id.). The UI contains approximately 115.4 million records, and it “functions to index names to cases, and to search names and cases for use in FBI investigations.” (Id.) The FBI “does not index every name in its files; rather, *361 it indexes only that information considered to be pertinent, relevant, or essential for future retrieval.” (Id.) “The General Indi-ces to the CRS files are the means by which the FBI can determine what retrievable information, if any, the FBI may have in its CRS files on a particular subject matter or individual, e.g., ‘Ciña A. Ryan.’” (Id.). Data is input into these systems by both FBI headquarters and field offices. (Id. ¶ 19).

The Electronic Surveillance indices (“ELSUR”) “are used to maintain information on subjects whose electronic and/or voice communications have been intercepted as the result of a consensual electronic surveillance or a court-ordered ' (and/or sought) electronic surveillance conducted by the FBI.” (Id. ¶ 21). The ELSUR indi-ces are separate from the CRS. They include “individuals who were the (a) targets of direct surveillance, (b) participants in monitored conversations, and (c) owners, lessors, or licensors of the premises where the FBI conducted electronic surveillance.” (Id. ¶ 22). ELSUR indices are maintained both in field offices and at FBI headquarters. (Id. ¶ 24).

B. The FBI’s searches

In response to Plaintiffs FOIA request, the FBI “conducted a phonetic search of its ■ automated indices to the CRS using plaintiffs first name, middle initial and last name, ‘Ciña A. Ryan,’ and his alias ‘Alireza Shisheehi.’ ” (Id. ¶ 25). A phonetic search “breaks names down’’ based on their phonetic characteristics, such that any alternative spellings with an 80% phonetic match to the search used; for instance documents containing the name .“Sina Ryan” would also have been returned. (Id. ¶ 25 n.3). The search, is also run so that records containing any matching name will be located even if the name is arranged in one of several permutations, e.g. First Name, Last Name; Last Name, First Name; Last Name, First Name, Middle Initial; etc. (3d Hardy Decl. ¶ 7(a)). The FBI used Plaintiffs date of birth “to facilitate the identification of potentially responsive files.” . (Hardy Decl. 1125) This search was of main entries only, pursuant to the FBI’s FOIA policy of searching only main entries as an initial, matter. (Id. ¶ 25 n.4). . The FBI. searched the ELSUR .indices for those same names. (Id. ¶ 26). No responsive documents subject to FOIA were found. (Id. ¶¶ 25-26). After Plaintiff initiated this litigation, the FBI again searched the CRS for “Ciña A. Ryan,” “Alireza Shisheehi,” and “Sina Ryan.” (Id. ¶ 27). No main or cross reference entries subject to. FOIA were found. (Id.). The terms “Ciña A. Ryan,” “Alireza Shichechi,” 4 and “Sina Ryan” were used to search the EL-SUR indices a second, time, with similar negative results. Id. ¶ 28.

II. LEGAL STANDARD

Free access — add to your briefcase to read the full text and ask questions with AI

Ryan v. Federal Bureau of Investigation, 113 F. Supp. 3d 356, 2015 U.S. Dist. LEXIS 89682, 2015 WL 4181033 (D.D.C. 2015).

113 F. Supp. 3d 356 (Ryan v. Federal Bureau of Investigation) — published by Counsel Stack Legal Research, free access to 12M+ legal documents.

Related