Roseberry-Andrews v. Pavlik-Keenan

District Court, District of Columbia·Decided November 2, 2018·No. Civil Action No. 2016-0063·Published

Opinion

UNITED STATES DISTRICT COURT FOR THE DISTRICT OF COLUMBIA

CYNTHIA L. ROSEBERRY-ANDREWS,

Plaintiff, v. Civil Action No. 16-63 (TJK) DEPARTMENT OF HOMELAND SECURITY,

Defendant.

MEMORANDUM OPINION

In this Freedom of Information Act (“FOIA”) case, Plaintiff Cynthia Roseberry-Andrews,

proceeding pro se, seeks information from the Department of Homeland Security (“DHS” or

“Defendant”) regarding her employment there. After DHS produced responsive documents and

provided her a Vaughn index, the parties cross-moved for summary judgment. Although the

Court agreed with Defendant on a number of points, it denied Defendant’s motion in part, on the

grounds that it had failed to (1) demonstrate that it had conducted an adequate search or (2)

explain whether it had withheld any information it deemed non-segregable. Accordingly, the

Court also reserved judgment on Roseberry-Andrews’ motion on these issues. The Court

ordered DHS to submit a renewed motion for summary judgment to address these deficiencies,

and that renewed motion is now ripe. See ECF No. 30 (“2d Mot.”); ECF No. 30-1 (“Def.’s Br.”);

ECF No. 30-2 (“Def.’s SoMF”); ECF No. 30-3 (“Supp. Pavlik-Keenan Decl.”); ECF No. 31

(“Pl.’s Opp.”); ECF No. 32 (“Def.’s Reply”). For the reasons described below, the Court will

grant Defendant’s renewed motion in its entirety and deny Roseberry-Andrews’ motion. Background

A. Factual and Procedural Background

The Court assumes familiarity with the procedural and factual background of this case,

which is laid out in its prior opinion. See Roseberry-Andrews v. DHS, 299 F. Supp. 3d 9 (D.D.C.

2018). In her FOIA request, Roseberry-Andrews sought information about her employment with

DHS from eight offices, and in some cases, from certain individuals within those offices: (1) the

Office of the Principal Legal Advisor (“OPLA”); (2) the U.S. Immigration and Customs

Enforcement (“ICE”) FOIA Office, including employees Catrina Pavlik-Keenan, Fernando

Pineiro, Ruthlee Gowins, Todd Fuss, and Bradley White; (3) the ICE Privacy Office; (4) “HR

[Human Resources]”; (5) Equal Employment Opportunity (“EEO”); (6) “Reasonable

Accommodation[]”; (7) the Office of Employee and Labor Relations (“ELR”), including

employee Joel Alexander; and (8) the Office of the Assistant Secretary (“OAS”). ECF No. 1,

Ex. 1 at 8.

In support of its first motion for summary judgment, ECF No. 22 (“First Motion”),

Defendant submitted a declaration from Pineiro, the Deputy FOIA Officer at ICE, describing the

searches undertaken by Defendant. See ECF No. 22-3 (“Pineiro Decl.”). Defendant searched

seven offices for documents responsive to Roseberry-Andrews’ request. Pineiro Decl. ¶ 24.

Those offices included five that Roseberry-Andrews had identified (OPLA, ICE FOIA, Privacy,

ELR, and OAS), and two that she had not (the Office of Diversity and Civil Rights (“ODCR”)

and the Office of the Chief Information Officer (“OCIO”)). Id. Pineiro’s declaration also

identified the search terms that five of the seven offices had used. Pineiro Decl. ¶¶ 33-35, 37-38.

Those offices generally searched for Roseberry-Andrews’ name (e.g., id. ¶ 37) or the names of

the ICE FOIA employees identified in the complaint (e.g., id. ¶¶ 35, 38).

2 Defendant produced 1,826 pages to Roseberry-Andrews. ECF No. 22-1 at 10.

Defendant withheld 601 of these pages in full, and partially redacted another 867 pages, pursuant

to multiple FOIA exemptions. Id.; see also ECF No. 22-4 (“Tyrrell Decl.”) ¶¶ 21-42 & Ex. G

(“Vaughn Index”). Roseberry-Andrews provided Defendant with a list of redactions and other

withholdings she did not dispute; those withholdings were subsequently not included on

Defendant’s Vaughn index. ECF No. 22-1 at 10. In conjunction with its First Motion,

Defendant submitted a declaration from the Associate Director for FOIA Appeals and Litigation

at DHS confirming that he had “reviewed each record line-by-line to identify information

exempt from disclosure,” and that any records released in part were “correctly segregated and

non-exempt portions were released.” Tyrrell Decl. ¶¶ 44-45.

The Court granted the First Motion in part and denied it in part. The Court agreed with

Defendant that Roseberry-Andrews could not prevail on her claim that DHS improperly delayed

in responding to her request. Roseberry-Andrews, 299 F. Supp. 3d at 20-22. The Court also

agreed that Defendant’s withholdings, on the record before it, were proper under FOIA. Id. at

25-33. But it denied the First Motion as to two discrete issues.

First, the Court concluded, for a number of reasons, that Defendant had not sufficiently

demonstrated that it conducted an adequate search. Id. at 23. The Court found that Defendant

had failed to “provide[] an adequate explanation for the offices it searched” because it did not

appear to have looked for records in three of the offices that Roseberry-Andrews identified:

EEO, Reasonable Accommodation, and Human Resources. Id. The Court noted that “it [was]

. . . possible that these offices were in fact searched as subcomponents of the other program

offices,” id., but that it could not “fill in these gaps for the agency,” id. (quoting Nat’l Sec.

Counselors v. CIA, 960 F. Supp. 2d 101, 154 (D.D.C. 2013)). This uncertainty in the record

3 called into question the adequacy of Pineiro’s declaration as to whether all offices (and files)

likely to have responsive records were searched. Roseberry-Andrews, 299 F. Supp. 3d at 23

(citing Reporters Comm. for Freedom of Press v. FBI (“RCFP”), 877 F.3d 399, 402 (D.C. Cir.

2017)).

For the offices DHS did search, the Court also concluded that there were some

deficiencies in either its methodology, or its representations about that methodology. Id. at 24-

25. Specifically, Defendant failed to identify the search terms that two of the offices (ELR and

OAS) had used. Id. at 24. Moreover, the Court noted that Defendant appeared to have employed

“inconsistent” search methodologies. Id. at 24-25. Some offices searched for Roseberry-

Andrews’ name, while others searched for the names of ICE FOIA employees identified in her

FOIA request. Id. The Court observed that while “[t]here may well be a good explanation for

these inconsistent search methodologies . . . Defendant [did] not provide it.” Id. at 25.

Second, the Court declined to grant summary judgment for Defendant on the issue of

whether DHS complied with FOIA’s segregability requirement because it was “unclear on the

record before the Court whether Defendant [had] withheld any information on the grounds that it

was non-segregable (and, if so, what explanation it would offer to justify such withholdings).”

Id. at 34.

The Court ordered Defendant to submit a renewed motion for summary judgment within

60 days that explained “how it conducted an adequate search—whether by conducting additional

searches or providing additional information about the searches already conducted” and that set

forth “whether it withheld any non-segregable information and why.” Id. The Court also

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