Port Auth. Police Benevolent Ass'n, Inc. v. Port Auth. of N.Y. & N.J.
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Opinion
WILLIAM H. PAULEY III, District Judge:
The Port Authority Police Benevolent Association, Inc. ("PAPBA") brings this action against the Port Authority of New York and New Jersey (the "Port Authority"), asserting violations of the Americans with Disabilities Act ("ADA") and the Family Medical Leave Act ("FMLA"). More specifically, PAPBA challenges Port Authority policies requiring its police officers to submit to annual medical examinations and fitness-for-duty examinations. Both parties move for summary judgment. PAPBA's motion for summary judgment is granted as to Count I. PAPBA and the *78Port Authority's motions for summary judgment are granted in part as to Count II. The Port Authority's motion for summary judgment is granted as to Count III. The parties' motions are denied in all other respects.
BACKGROUND
This action concerns the proper balance between the privacy interests of Port Authority police officers and the public interest in security and safety at Port Authority facilities. The Port Authority is an interstate governmental agency that operates transportation facilities in the New York metropolitan area, including airports; bridges; tunnels; train, bus, and marine terminals; and the World Trade Center site. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶¶ 1-2.) There are 1,570 police officers within the Port Authority's sworn ranks, and all of them are members of PAPBA, the labor union that represents non-supervisory sworn personnel. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶¶ 3-4.)
PAPBA negotiated with the Port Authority over the terms and conditions of employment for police officers. Those terms and conditions are embodied in a Memorandum of Agreement (the "MOA") that spans 419 pages and meticulously describes seemingly every facet of employment. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶ 5; see Declaration of Kathleen Gill Miller, dated June 6, 2017, ECF No. 33 ("Miller Decl."), Ex. A.) The Port Authority negotiated for the right to conduct annual medical examinations, and PAPBA agreed to such examinations in return for a paid day off. The annual medical examination is referenced in Section XIV.12 of the MOA, titled "Overtime: Compensatory Time." (See Miller Decl., Ex. A, at 20.) References to fitness-for-duty examinations are also sprinkled throughout the MOA's provisions relating to long term leave, military leave, and sick leave. (See Miller Decl., Ex. A, at 27, 227, 331.) But in an ironic twist, having negotiated certain benefits for its members, PAPBA now claims they violate the ADA and FMLA.
I. Port Authority Police Officer Job Responsibilities
The MOA generally describes the job duties of Port Authority police officers as including: (1) patrolling Port Authority facilities on foot or by vehicle; (2) operating various emergency vehicles; and (3) being responsible for the "protection of life and property at a facility on an assigned tour." (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶¶ 8-9; see also Miller Decl., Ex. A, at 212-14.) In short, Port Authority police officers are responsible for the security of the Port Authority's facilities and the safety of people using them. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶ 6.) Their duties encompass responding to various emergencies, including "criminal activity, fire, sick or injured patrons, vehicular accidents, traffic problems, terrorist activity, and bomb threats." (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶ 7.) The parties do not dispute that Port Authority officers carry and/or use firearms and are authorized to make arrests. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶ 8.) The MOA further recognizes that police officers' duties may include "[c]ontinual standing and/or walking," "[o]ccasional running and/or physically demanding activities," and "[using] firearms skillfully." (See Miller Decl., Ex. A, at 214.)
II. Mandatory Medical Examinations
A. Annual Medical Examinations
The Port Authority requires police officers to submit to two types of medical *79examinations, which are the focus of the parties' summary judgment motions. First, PAPBA members must submit to an annual medical examination that includes completion of a questionnaire (the "Health Questionnaire") as well as a full physical examination. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶ 12.) The Health Questionnaire poses an array of questions that probe an officer's physical and mental health history. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶ 13; Affidavit of Robin Martin, dated April 25, 2017, ECF No. 35 ("Martin Aff. II"), Ex. C.)
The physical examination consists of a battery of tests performed by Port Authority doctors, including (1) blood work to detect conditions including diabetes and anemia ; (2) kidney- and liver-function tests to detect conditions including alcohol use or high blood pressure ; (3) a chest X-ray to detect conditions including lung cancer, pulmonary function, and heart condition; (4) a urinalysis to detect conditions including diabetes or infection; (5) a vision test; (6) a hearing test; (7) an electrocardiogram ; and (8) a hernia exam for male officers. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶¶ 14-15.) The annual examination is the same for all Port Authority police officers, "regardless of the officer's rank or job assignment." (Defendant's Response to Plaintiff's Rule 56.1 Statement ¶ 5; see also Martin 30(b)(6) Dep. Tr.1 at 37:13-39:12, 48:10-48:18 (confirming that all officers-including police officers, sergeants, detectives, lieutenants, captains, and above-are subject to the annual physical examination).) Interestingly, it appears that no Port Authority police officer has been discharged as a result of failing the annual medical examinations. (Oral Arg. Hr'g Tr. at 35:4-35:15.)
B. Fitness-for-Duty Examinations
1. Injured-on-Duty Fitness-for-Duty Examinations
The Port Authority requires police officers to report to the Office of Medical Services ("OMS") for periodic fitness-for-duty examinations if the officer is absent because he is injured on duty. An officer who is injured on duty must report to OMS within 24 hours (if possible) to be examined by a Port Authority doctor so that OMS can authorize the appropriate treatment under workers' compensation, which covers all officers injured on duty. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶¶ 21-23.) Thereafter, an officer injured on duty must generally report to OMS every two weeks for evaluation or for reauthorization of treatment. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶¶ 24-25; Martin 30(b)(6) Dep. Tr. at 50:7-51:10.) However, OMS's Medical Director acknowledged that the two-week frequency of subsequent visits was a "general guideline," (Martin 30(b)(6) Dep. Tr. at 50:24-50:25), and that frequency depended on the nature of the injury or condition. (Martin 30(b)(6) Dep. Tr. at 46:22-47:14, 49:9-49:20; 61:24-62:19; Miller Decl., Ex. D (providing for re-evaluation of employees not fit for duty every two to four weeks "depending on the nature of the illness").) Thus, in some circumstances, follow up visits might not be scheduled. (Martin Aff. II ¶ 9.)
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WILLIAM H. PAULEY III, District Judge:
The Port Authority Police Benevolent Association, Inc. ("PAPBA") brings this action against the Port Authority of New York and New Jersey (the "Port Authority"), asserting violations of the Americans with Disabilities Act ("ADA") and the Family Medical Leave Act ("FMLA"). More specifically, PAPBA challenges Port Authority policies requiring its police officers to submit to annual medical examinations and fitness-for-duty examinations. Both parties move for summary judgment. PAPBA's motion for summary judgment is granted as to Count I. PAPBA and the *78Port Authority's motions for summary judgment are granted in part as to Count II. The Port Authority's motion for summary judgment is granted as to Count III. The parties' motions are denied in all other respects.
BACKGROUND
This action concerns the proper balance between the privacy interests of Port Authority police officers and the public interest in security and safety at Port Authority facilities. The Port Authority is an interstate governmental agency that operates transportation facilities in the New York metropolitan area, including airports; bridges; tunnels; train, bus, and marine terminals; and the World Trade Center site. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶¶ 1-2.) There are 1,570 police officers within the Port Authority's sworn ranks, and all of them are members of PAPBA, the labor union that represents non-supervisory sworn personnel. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶¶ 3-4.)
PAPBA negotiated with the Port Authority over the terms and conditions of employment for police officers. Those terms and conditions are embodied in a Memorandum of Agreement (the "MOA") that spans 419 pages and meticulously describes seemingly every facet of employment. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶ 5; see Declaration of Kathleen Gill Miller, dated June 6, 2017, ECF No. 33 ("Miller Decl."), Ex. A.) The Port Authority negotiated for the right to conduct annual medical examinations, and PAPBA agreed to such examinations in return for a paid day off. The annual medical examination is referenced in Section XIV.12 of the MOA, titled "Overtime: Compensatory Time." (See Miller Decl., Ex. A, at 20.) References to fitness-for-duty examinations are also sprinkled throughout the MOA's provisions relating to long term leave, military leave, and sick leave. (See Miller Decl., Ex. A, at 27, 227, 331.) But in an ironic twist, having negotiated certain benefits for its members, PAPBA now claims they violate the ADA and FMLA.
I. Port Authority Police Officer Job Responsibilities
The MOA generally describes the job duties of Port Authority police officers as including: (1) patrolling Port Authority facilities on foot or by vehicle; (2) operating various emergency vehicles; and (3) being responsible for the "protection of life and property at a facility on an assigned tour." (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶¶ 8-9; see also Miller Decl., Ex. A, at 212-14.) In short, Port Authority police officers are responsible for the security of the Port Authority's facilities and the safety of people using them. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶ 6.) Their duties encompass responding to various emergencies, including "criminal activity, fire, sick or injured patrons, vehicular accidents, traffic problems, terrorist activity, and bomb threats." (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶ 7.) The parties do not dispute that Port Authority officers carry and/or use firearms and are authorized to make arrests. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶ 8.) The MOA further recognizes that police officers' duties may include "[c]ontinual standing and/or walking," "[o]ccasional running and/or physically demanding activities," and "[using] firearms skillfully." (See Miller Decl., Ex. A, at 214.)
II. Mandatory Medical Examinations
A. Annual Medical Examinations
The Port Authority requires police officers to submit to two types of medical *79examinations, which are the focus of the parties' summary judgment motions. First, PAPBA members must submit to an annual medical examination that includes completion of a questionnaire (the "Health Questionnaire") as well as a full physical examination. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶ 12.) The Health Questionnaire poses an array of questions that probe an officer's physical and mental health history. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶ 13; Affidavit of Robin Martin, dated April 25, 2017, ECF No. 35 ("Martin Aff. II"), Ex. C.)
The physical examination consists of a battery of tests performed by Port Authority doctors, including (1) blood work to detect conditions including diabetes and anemia ; (2) kidney- and liver-function tests to detect conditions including alcohol use or high blood pressure ; (3) a chest X-ray to detect conditions including lung cancer, pulmonary function, and heart condition; (4) a urinalysis to detect conditions including diabetes or infection; (5) a vision test; (6) a hearing test; (7) an electrocardiogram ; and (8) a hernia exam for male officers. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶¶ 14-15.) The annual examination is the same for all Port Authority police officers, "regardless of the officer's rank or job assignment." (Defendant's Response to Plaintiff's Rule 56.1 Statement ¶ 5; see also Martin 30(b)(6) Dep. Tr.1 at 37:13-39:12, 48:10-48:18 (confirming that all officers-including police officers, sergeants, detectives, lieutenants, captains, and above-are subject to the annual physical examination).) Interestingly, it appears that no Port Authority police officer has been discharged as a result of failing the annual medical examinations. (Oral Arg. Hr'g Tr. at 35:4-35:15.)
B. Fitness-for-Duty Examinations
1. Injured-on-Duty Fitness-for-Duty Examinations
The Port Authority requires police officers to report to the Office of Medical Services ("OMS") for periodic fitness-for-duty examinations if the officer is absent because he is injured on duty. An officer who is injured on duty must report to OMS within 24 hours (if possible) to be examined by a Port Authority doctor so that OMS can authorize the appropriate treatment under workers' compensation, which covers all officers injured on duty. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶¶ 21-23.) Thereafter, an officer injured on duty must generally report to OMS every two weeks for evaluation or for reauthorization of treatment. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶¶ 24-25; Martin 30(b)(6) Dep. Tr. at 50:7-51:10.) However, OMS's Medical Director acknowledged that the two-week frequency of subsequent visits was a "general guideline," (Martin 30(b)(6) Dep. Tr. at 50:24-50:25), and that frequency depended on the nature of the injury or condition. (Martin 30(b)(6) Dep. Tr. at 46:22-47:14, 49:9-49:20; 61:24-62:19; Miller Decl., Ex. D (providing for re-evaluation of employees not fit for duty every two to four weeks "depending on the nature of the illness").) Thus, in some circumstances, follow up visits might not be scheduled. (Martin Aff. II ¶ 9.)
*80As for their substance, these fitness-for-duty examinations are "specific to the injury, or any other systems that could affect the injury or that could affect the ability for that employee to perform the full duties" of the position. (Martin 30(b)(6) Dep. Tr. at 62:11-62:19.) Under the operative OMS protocol, these examinations-which "encompass the evaluation and the follow up of occupationally related injuries"-are comprised of (1) an "appropriate medical history as to complaints and symptoms, medication, allergies, etc."; (2) a physical examination "consistent with [the] chief complaint and as extensive as needed to formulate [a] working diagnosis"; and (3) "x-rays, laboratory tests, or multiphasic evaluations to help confirm diagnosis." (Miller Decl., Ex. D; see also Plaintiff's Response to Defendant's Rule 56.1 Statement ¶ 27.)
2. Sick Leave Fitness-for-Duty Examinations
Police officers on leave for illness or injuries that were not sustained on the job follow a slightly different protocol. They are required to report to OMS on the sixth day of absence, if possible. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶ 31.) Following that initial examination, the officer is ordinarily required to report to OMS every two to four weeks, depending on the nature of the illness or injury. (Defendant's Response to Plaintiff's Rule 56.1 Statement ¶ 13; Lenzo Decl., Ex. 19.) According to the OMS Medical Director, this examination includes (1) a medical history directed to the reasons the employee is absent and what the symptoms are; and (2) a medical examination tailored to the illness or injury. (Martin 30(b)(6) Dep. Tr. at 69:3-69:19.) The relevant OMS protocol governing sick leave examinations confirms that the physical examination should be "consistent with [the] chief complaint and as extensive as needed to formulate [a] working diagnosis." (Lenzo Decl., Ex. 19.)
LEGAL STANDARD
Summary judgment is appropriate "if the pleadings, depositions, answers to interrogatories on file, together with the affidavits, if any, show there is no genuine dispute as to any material fact and that the moving party is entitled to a judgment as a matter of law." Fed. R. Civ. P. 56(c) ; see Anderson v. Liberty Lobby, Inc.,
*81DISCUSSION
I. Counts I and II-ADA Claims
A. Applicable Law
The ADA prohibits "discriminat[ion] against a qualified individual on the basis of disability in regard to job application procedures, the hiring, advancement, or discharge of employees, employee compensation, job training, and other terms, conditions, and privileges of employment."
In Conroy, the Second Circuit introduced guidelines for determining how the "business necessity" defense under § 12112(d)(4)(A) may be satisfied. See Conroy,
To be sure, this case presents a different problem than those cases where an individual employee challenges a medical examination or inquiry required by the employer. Here, by contrast, PAPBA challenges the Port Authority's general policy requiring police officers to undergo periodic annual medical examinations and fitness-for-duty examinations. Relying on district court decisions from outside this Circuit, PAPBA contends that to comply with the ADA, the Port Authority's policy may only require employees to submit to a medical examination "when there is substantial reason to doubt the employee's ability to perform the essential functions of the job." (Plaintiff's Brief in Support of Motion for Summary Judgment ("Plaintiff's Brief"), ECF No. 50, at 5.) But this standard cannot logically apply to a general policy of medical examinations or inquiries. The cases on which PAPBA relies address the separate factual scenario involving an individual employee-if individualized evidence were required before a generalized policy could be implemented ex ante, then no policy could ever be implemented.
Instead, Conroy illumines the "different approach that a court should take in addressing a general policy rather than an employer's inquiry or examination of an individual employee." Conroy,
In sum, to satisfy the business necessity exception for requiring annual medical examinations and fitness-for-duty examinations, the Port Authority must show (1) that the asserted purpose for the policy is vital to its business; (2) the class of employees that is subjected to the policies is defined based on grounds consistent with business necessity; and (3) that the policy genuinely serves the business necessity and that the examination is no broader or more intrusive than necessary. See Transp. Workers Union of Am., Local 100, AFL-CIO,
*83B. Whether the Annual Medical Examinations Violate the ADA
As an initial matter, neither party disputes-and this Court agrees-that the Health Questionnaire and physical examination may reveal whether the Port Authority police officer is an individual with a disability and the nature or severity of a disability. Thus, regardless of whether the annual medical examination may also constitute an inquiry into the ability of an employee to perform job-related functions permitted by
The Port Authority argues that the annual medical examination is job-related and consistent with business necessity. Specifically, it claims that the purpose of annual medical examinations is to ensure that police officers possess the requisite physical health to perform the essential functions of the job and to assess whether the officer has a condition that might interfere with his ability to perform. Stated differently, the annual medical examination is needed given the safety-sensitive nature of being a police officer, which includes responding to emergency situations and being authorized to carry a firearm. (Martin Aff. II ¶ 2.)
PAPBA counters that compulsory annual medical examinations are not a business necessity for police departments because neither the New York City Police Department nor the Metropolitan Transportation Authority Police Department had required their police officers to submit to such examinations. (Plaintiff's Brief, at 3 (citing Plaintiff's Rule 56.1 Statement ¶ 4; Lenzo Decl., Ex. 3).) But as the Second Circuit has noted, "what constitutes a business necessity will undoubtedly vary in different workplaces," Conroy
However, the Port Authority's business necessity defense falls short because it fails to demonstrate that it has a reasonable basis to suspect that the class subject to the mandatory comprehensive annual medical examinations presents a safety risk or that requiring the examinations is a "reasonably effective method" of decreasing that risk that is "no broader or more intrusive than necessary." See Conroy,
*84(Defendant's Response to Plaintiff's Rule 56.1 Statement ¶ 5; see also Martin 30(b)(6) Dep. Tr. at 37:13-39:12, 48:10-48:18.)
But the Port Authority has not submitted any evidence of a reasonable basis to suspect that members of this affected class are unable to perform their duties or pose a public safety risk. And there is no reason to believe that this class inherently raises concerns about either merely by virtue of their job title as police officers. Accord Conroy,
As for breadth, OMS's Medical Director consistently described the annual medical examinations as a "comprehensive" physical examination that could identify any health condition or issue that, if left untreated, might eventually impact the police officer's ability to perform the job safely. (See, e.g., Martin 30(b)(6) Dep. Tr. at 94:22-96:21, 97:22-97:25, 110:22-111:3.) And importantly, the annual medical examination can also identify conditions having no impact on a police officer's ability to perform the job. (Martin 30(b)(6) Dep. Tr. at 100:18-100:20.) While such an examination may be reasonably effective in ferreting out dormant conditions, including those that might ultimately affect an officer's job performance, the annual medical examination is "broader [and] more intrusive than necessary" to achieve this purpose-especially in the absence of some reason to doubt the class's ability to perform the job. Cf. Grassel v. Dep't of Educ. of City of N.Y.,
The Port Authority asserts that the Health Questionnaire and physical examination are based on the Department of Transportation's examinations for commercial drivers, and are thus "no more invasive or broader than that required for licensed interstate commercial drivers who have some of the same job duties of Port Authority police officers." (Defendant The Port Authority of New York and New Jersey's Memorandum of Law in Support of its Motion for Summary Judgment, ECF No. 37 ("Defendant's Memorandum"), at 10-11.) This approach, however, is misguided because the periodic physical examinations and physical qualifications for commercial drivers are expressly prescribed by federal regulation. See *85
Finally, the Port Authority relies on the Inquiries and Examinations Enforcement Guidance's exception permitting, "[i]n limited circumstances, periodic medical examinations of employees in positions affecting public safety," such as police officers or firefighters. EEOC Guidance No. 915.002,
C. Whether the Fitness-for-Duty Examinations Violate the ADA
Like the annual medical examinations, the fitness-for-duty examinations for officers injured on duty fall within the purview of § 12112(d)(4) because the medical history and physical examination may reveal a disability or the nature or severity of a disability. The fitness-for-duty examinations for officers who are absent because of illness or injury not sustained on duty are also within the scope of § 12112(d)(4) because they require the officer to reveal "the nature of the illness or condition causing the absence." See Transp. Workers Union of Am., Local 100, AFL-CIO,
The Port Authority offers several justifications for its fitness-for-duty examinations. First, the Port Authority contends that the fitness-for-duty examinations for officers who are injured on duty are necessary to authorize medical treatment, as provided by the workers' compensation statutes of New York and New Jersey. It asserts that these fitness-for-duty examinations also enable OMS doctors to determine fitness for light duty positions as a means to curb overtime costs. (See Martin 30(b)(6) Dep. Tr. at 62:20-63:8; Affidavit of Robin Martin, dated March 17, 2017, ECF No. 34 ("Martin Aff. I") ¶ 2.) Next, the Port Authority advances two business necessities to justify its fitness-for-duty examinations for officers absent due to non-occupational injury or illness: (1) to curb excess absence and overtime costs by using officers in light duty positions; and (2) to determine whether the police officer can safely return to work in some capacity. (Defendant's Memorandum, at 13-17; see Martin Aff. I ¶ 2.) This Court analyzes the justifications for injured-on-duty examinations and non-injured-on-duty examinations in turn.
1. Fitness-for-Duty Examinations for Injury on Duty
The Port Authority requires officers who are injured on duty to submit to an examination generally within 24 hours of the injury so that treatment under workers' compensation can be authorized. Following this examination, employees *86who are not fit for duty are directed to report to OMS every two to four weeks, depending on the injury, for evaluation and reauthorization of treatment. The scope of these examinations is circumscribed by the injury.
In support of this policy, the Port Authority points to the interpretative guidance for the ADA's implementing regulations, which clarifies that
Moreover, the fact that these workers' compensation provisions allude to periodic examinations or progress reports for specified statutory purposes does not ipso facto bring the fitness-for-duty examinations into conformity with the ADA. For instance, an employee who suffers an occupational injury may be required to undergo physical examinations under New Jersey's workers' compensation statute without implicating the ADA-whether because the occupational injury is not a disability under the ADA, or because the examination does not reveal that the employee has a disability or the nature or severity of the disability. But here, the fitness-for-duty examinations fall within the ambit of § 12112(d)(4) because they may reveal that an individual is disabled or the nature or severity of the disability. Thus, to pass muster under the ADA, the policy subjecting police officers who are injured on duty to these fitness-for-duty examinations must satisfy the business necessity defense.
This Court's research has not unearthed any case authority explicitly analyzing whether the authorization of medical treatment for workers' compensation may constitute a business necessity. Here, the EEOC's enforcement guidance is instructive. See Conroy,
In addition to establishing that authorizing treatment for workers' compensation is a business necessity, the Port Authority must also demonstrate that the class subjected to the policy is reasonably defined. Here, the injured-on-duty fitness-for-duty examinations apply only to Port Authority police officers who sustain an occupational injury. The justification for limiting these examinations to this class of police officers is almost by definition consistent with the articulated business necessity. Conroy, however, also requires that the policy of fitness-for-duty examinations for officers injured on duty genuinely serve the need to authorize workers' compensation treatment, and that the examinations be no broader or more intrusive than necessary. Accord EEOC Guidance No. 915.002,
PAPBA contends that because the Port Authority's doctors specialize only in internal medicine, occupational medicine, and gastroenterology, there are "myriad medical conditions" that its doctors are not qualified to diagnose or treat. (Plaintiff's Brief, at 3 (citing Martin 30(b)(6) Dep. Tr. at 51:11-53:11).) But PAPBA does not come forward with evidence to support this proposition, or to refute the Port Authority's evidence that its doctors are "all occupational specialists because they have worked in this field for a number of years" and are "experienced in evaluating occupationally-related illnesses and injuries." (Martin 30(b)(6) Dep. Tr. at 53:12-53:23.) No reasonable jury could find that having the Port Authority's doctors conduct these fitness-for-duty examinations is not a "reasonably effective method" of determining eligibility for workers' compensation. See Conroy,
2. Fitness-for-Duty Examinations for Injury or Illness Not Sustained on Duty
The fitness-for-duty examinations for officers who are absent because of non-work-related injury or illness generally mirror those for officers who are absent because of work-related injuries. Police officers who fall in the former category must report to OMS on their sixth day of absence, and then every two to four weeks depending on the injury or illness.
The threshold inquiry for determining whether the business necessity defense has been satisfied asks whether the asserted purpose behind the policy of medical examinations or inquiries is vital to the business. The Port Authority contends that the sick leave fitness-for-duty examinations are necessary (1) to curb excess absence and overtime costs by using officers in light duty positions; and (2) to determine whether the police officer can safely return to work in some capacity. In support of the first justification, the Port Authority submitted records that estimate the yearly cost of sick leave to the Port Authority as well as the estimated cost of overtime backfill as a result of sick leave. According to the Port Authority, these records indicate that "since 2009, sick/absence has cost the Port Authority in excess of $11 million a year and that in 2015, it cost $15,340,506." (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶ 34.) While these costs are no doubt significant,6 the Port Authority does not provide any evidence indicating how much of these costs are attributable to excessive absences or evidence quantifying the costs that would be saved by using officers in light-duty positions. On this record, this Court cannot conclude that the Port Authority's general desire to reduce sick leave and overtime costs-a "mere expediency" doubtlessly shared by any employer-rises to the level of being vital to its business. See Conroy,
The Port Authority's second rationale-ensuring that its police officers can safely return to work-is a valid business necessity, given the Port Authority's responsibility for maintaining safety and security at its facilities and responding to emergencies. (Plaintiff's Response to Defendant's Rule 56.1 Statement ¶¶ 6-9.) But the Port Authority's business necessity defense is scuttled by its failure to demonstrate that it has reasonably defined the class affected by this policy. Specifically, the Port Authority does not offer any evidence showing that police officers who have been out on sick leave for more than five days would pose a safety risk or be unable to discharge their responsibilities when they return to work. Cf. Transp. Workers Union of Am.,
Further, the uncontroverted record indicates that Port Authority police officers may be "engaged in a multitude of tasks which involve a broad range of physical and mental requirements in the context of different types of safety and security risks." Fountain v. New York State Dept. of Correctional Services,
The Port Authority bears the burden of establishing business necessity. Because it has failed to meet its burden as to sick leave fitness-for-duty examinations, this Court need not determine whether the Port Authority's policy requiring officers who have been out sick for at least five days to be examined every two to four weeks genuinely contributes to the stated end and is no broader or more intrusive than necessary. For the foregoing reasons, PAPBA's motion for summary judgment is granted as to the sick leave fitness-for-duty examinations, and the Port Authority's motion is denied.
II. Count III-FMLA Claim
The first two iterations of the complaint sought relief only for the Port Authority's purported violations of the ADA. (See ECF Nos. 1, 20.) On March 27, 2017, PAPBA filed a Second Amended Complaint (the "Complaint" or "SAC") appending a count alleging that the fitness-for-duty examinations also violate FMLA. At oral argument, this Court notified the parties of its intent to grant summary judgment on Count III in favor of the Port Authority on grounds not raised by either party and allowed the parties time to respond pursuant to Fed. R. Civ. P. 56(f)(2). See Willey v. Kirkpatrick,
A. Whether PAPBA May Assert a FMLA Claim on Behalf of its Members
Count III fails because as a labor union, PAPBA cannot bring an action under FMLA as a matter of law, whether on its own or on behalf of its members. New York Metro Area Postal Union v. Potter,
*90
Because labor unions plainly do not fit within either the definition of "employee" or "eligible employee," they are statutorily barred from bringing FMLA claims on their own. New York Metro Area Postal Union,
In its supplemental letter brief, PAPBA contends that Integrated Health Services and New York Metro Area Postal Union are incorrectly decided because they "conflat[e] the concepts of associational standing and actual standing." (PAPBA Supp. Ltr. Br., ECF No. 58, at 2.) In particular, PAPBA argues that it has associational standing under Hunt v. Washington State Apple Advertising Commission, which permits an association that has not itself suffered any injury to "bring suit on behalf of its members when (a) its members would otherwise have standing to sue in their own right; (b) the interests it seeks to protect are germane to the organization's purpose; and (c) neither the claim asserted nor the relief requested requires the participation of individual members in the lawsuit."
*91
Despite PAPBA's arguments to the contrary, neither New York Metro AreaPostal Union nor Integrated Health Services vitiates the first element of the Hunt test. Those cases simply analyzed whether labor unions have a cause of action under FMLA by "determin[ing] the meaning of the congressionally enacted provision creating a cause of action" using "traditional principles of statutory interpretation." Lexmark Int'l, Inc.,
Because further discovery cannot change the fact that PAPBA may not bring an action under FMLA on behalf of its members, the Port Authority is entitled to judgment as a matter of law, and PAPBA's FMLA count is dismissed. See Swatch Grp. Mgmt. Servs. Ltd. v. Bloomberg L.P.,
B. Leave to Amend
As a last resort, PAPBA's supplemental letter brief requests leave to reinstate Officer Joseph Arias as a plaintiff "solely as to the FMLA claim based on the factual allegations that were originally pleaded on Officer Arias's behalf ...." (PAPBA Supp. Ltr. Br., at 4.) But those allegations-even when supplemented by statutory allegations that Officer Arias had worked for the Port Authority for at least one year as of his December 7, 2014 injury and that he worked at least 1,250 hours in the preceding twelve months-cannot be forged into a valid FMLA claim. (PAPBA Supp. Ltr. Br., at 5.)
While courts should "freely give leave when justice so requires" as mandated by Rule 15(a)(2), a court may exercise its discretion to deny leave to amend if, for example, the amendment will be futile or if granting leave would result in undue prejudice to the opposing party. Williams v. Citigroup Inc.,
With these principles in mind, PAPBA's request to amend the Complaint is denied. FMLA makes it unlawful for employers to "interfere with, restrain, or deny the exercise of" FMLA rights.11 Sista v. CDC Ixis N. Am.,
But PAPBA's proposed amendments put the cart before the horse. PAPBA fails to plausibly allege that Officer Arias provided *93adequate notice to the Port Authority of his intent to take FMLA leave12 -much less that Officer Arias suffered an injury or interference with his exercise of or attempt to exercise his FMLA rights. PAPBA's only contention on this score is a sinewy claim that the Port Authority purportedly failed to comply with FMLA regulations. Cf. Smith v. Westchester Cty.,
Further, while PAPBA's supplemental letter glibly asserts that additional discovery is unnecessary if leave to amend is granted, (PAPBA Supp. Ltr. Br., at 5), this Court is unconvinced. For one thing, although discovery in this action for Counts I and II has been complete since March 13, 2017, (see March 13, 2017 Joint Letter, ECF No. 21), there is no indication that any discovery has been taken as to Officer Arias. In particular, the record is bereft of any reference to Officer Arias that would allow this Court to determine whether any notice he may have provided to the Port Authority was sufficient to trigger FMLA obligations with respect to the Port Authority fitness-for-duty examination policy. And because "adequacy of notice is usually a fact-specific question," Coutard,
In addition to the futility of the proposed amendments and the likelihood of further delay if leave to amend were granted, the late stage of this action counsels against granting leave. Courts in this Circuit have "consistently found prejudice and denied amendments where discovery has already been completed and summary judgment motions have been filed." Greenberg v. Malkin,
Finally, PAPBA suggests that its failure to name a plaintiff who could properly assert a FMLA claim is attributable to the Port Authority's failure to raise PAPBA's "purported lack of standing ... until its reply brief." (PAPBA Supp. Ltr. Br., at 4 n.1.) This argument is unpersuasive. Courts are "free to conclude that ignorance of the law is an unsatisfactory excuse" for delay in requesting leave to amend. Cresswell v. Sullivan & Cromwell,
CONCLUSION
The Port Authority undoubtedly serves a vital public interest in safeguarding and securing its facilities. This Court recognizes the wisdom in requiring police officers to undergo regular medical screening or medical examinations to ensure that they can protect the public. But where such examinations implicate the privacy interests under the ADA, they must be consistent with business necessity. The Port Authority makes that showing for its injured-on-duty fitness-for-duty examinations, and this Court grants summary judgment to the Port Authority with respect to those examinations. But because the Port Authority has not established that its compulsory annual medical examinations or sick leave fitness-for-duty examinations are consistent with business necessity, the ADA compels summary judgment for PAPBA on those examinations.
Nevertheless, this Court would be remiss if it did not express skepticism about a labor union negotiating healthcare benefits for its members and then turning around and suing the employer to rescind some of them. This irony is particularly stark given the current healthcare debate in the United States and the worries of many Americans about whether their medical needs will be met. Port Authority police officers enjoy better healthcare than most Americans. Their collective bargaining agreement requires the Port Authority to pay the full premium costs for their healthcare insurance. Until today, not only did Port Authority police officers have free medical care, they received a day's pay for submitting to an annual medical examination. This Court wonders how many Americans would welcome such a generous arrangement.
PAPBA's motion is granted in part and denied in part, and the Port Authority's motion is granted in part and denied in part. The parties are directed to submit a proposed judgment consistent with this Opinion & Order by November 3, 2017. The Clerk of Court is directed to terminate the motions pending at ECF No. 31 and ECF No. 49.
SO ORDERED.
Related
Cite This Page — Counsel Stack
283 F. Supp. 3d 72, Counsel Stack Legal Research, https://law.counselstack.com/opinion/port-auth-police-benevolent-assn-inc-v-port-auth-of-ny-nj-ilsd-2017.