Paul Brain, V. Canterwood Homeowners Association

CourtCourt of Appeals of Washington
DecidedSeptember 19, 2023
Docket57716-0
StatusUnpublished

This text of Paul Brain, V. Canterwood Homeowners Association (Paul Brain, V. Canterwood Homeowners Association) is published on Counsel Stack Legal Research, covering Court of Appeals of Washington primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Paul Brain, V. Canterwood Homeowners Association, (Wash. Ct. App. 2023).

Opinion

Filed Washington State Court of Appeals Division Two

September 19, 2023

IN THE COURT OF APPEALS OF THE STATE OF WASHINGTON

DIVISION II PAUL BRAIN, No. 57716-0-II

Appellant,

v.

CANTERWOOD HOMEOWNERS UNPUBLISHED OPINION ASSOCIATION,

Defendants.

GLASGOW, C.J.— Paul Brain and his wife, Vanessa Herzog, co-owned a house and were

members of the Canterwood Homeowners Association in Gig Harbor. Canterwood’s governing

documents provided that if the election of association board members was to occur by ballot, the

owners had to receive notice and a ballot. Each lot or dwelling unit was permitted a total of one

vote in association board elections, even if multiple people owned the lot or dwelling unit. In 2020

and 2021, Canterwood conducted board elections by mailing one envelope to each lot or unit

addressed to all owners and containing a notice of the annual members’ meeting and election, as

well as a single ballot.

Brain sued, seeking a declaratory judgment that the 2020 and 2021 elections and any

subsequent board actions were void because each individual owner did not receive a separate

notice and ballot. In his case, the association did not provide separate notices and ballots to both

Brain and Herzog. No. 57716-0-II

Brain and Canterwood each sought summary judgment on the question of whether the

notice and voting materials complied with the relevant statutes governing the homeowners’

association elections and Canterwood’s governing documents. The trial court concluded that the

association minimally complied with the relevant statutes and governing documents and denied

Brain’s motion. The court granted Canterwood’s motion for summary judgment and dismissed the

lawsuit.

Brain appeals. Relying in part on the statute establishing requirements for government

elections, Brain argues that mailing a single notice and ballot to a residence owned by multiple

people violated the statutes controlling the homeowners’ association elections and Canterwood’s

governing documents. Canterwood seeks attorney fees on appeal.

The statutes addressing government elections do not apply, and the trial court correctly

concluded that Canterwood achieved compliance with the relevant statutes and Canterwood’s

governing documents. We affirm. We also award Canterwood attorney fees on appeal in an amount

to be determined by a commissioner of this court.

FACTS

I. BACKGROUND

Brain and his wife owned a home in the Canterwood development, making them members

of the community’s homeowners’ association. The community contains approximately 750 lots.

Canterwood was incorporated under the Washington Nonprofit Corporation Act, former

chapter 24.03 RCW (1980). Canterwood’s governing documents were articles of incorporation;

bylaws; and a declaration of covenants, conditions, and restrictions (CCRs). Owning a lot or

dwelling unit was the sole qualification for membership in Canterwood’s homeowners’

2 No. 57716-0-II

association. Canterwood was managed by a board of directors elected on staggered three-year

terms. It held annual elections for the director positions.

Canterwood could conduct the annual board election at the annual meeting where members

could vote in person or by proxy, or Canterwood could conduct the election separate from the

meeting. RCW 64.38.120(6). The election of board members was “by secret written ballot.”

Clerk’s Papers (CP) at 155. Each lot or dwelling unit in the community had one vote in the director

elections and other voting matters. Article IV, section 4.2 of the CCRs provided, “When more than

one person holds an interest in any dwelling unit, all such persons shall be members. The vote for

such dwelling unit shall be divisible and exercised as the owners determine, but in no event shall

more than one vote be cast with respect to any dwelling unit.” CP at 120 (emphasis added); see

CP at 147 (identical provision in articles of incorporation using “lot” instead of “dwelling unit”).

Canterwood held annual meetings of the members in December of each year. For any

action taken at a meeting to be valid, a quorum of “members or proxies entitled to cast one-tenth

(1/10th) of the votes” had to be present at the meeting. CP at 154. This meant that approximately

75 lots had to be represented by members or proxies at the meeting. Canterwood also conducted

board elections via ballot every December. The bylaws stated that Canterwood would mail notice

of the annual meeting and election “to each member entitled to vote thereat, addressed to the

member’s address last appearing on the books of the Association, or supplied by such member to

the Association for the purpose of notice.” CP at 153.

The Canterwood board elections were different from government elections. A person could

vote by proxy in a board election, a person could vote more than once if they owned more than

one lot or dwelling unit, and multiple owners of a single lot were entitled to only one vote.

3 No. 57716-0-II

Canterwood’s governing documents provided that “[t]he persons receiving the largest number of

votes shall be elected.” CP at 155.

Before 2020, members could either mail in their ballot, drop it off at the association’s

office, or drop it off at the annual meeting. In 2020 and 2021, Canterwood mailed a single envelope

to each lot or dwelling unit unless a member had provided an alternate address. Each envelope

contained “the annual meeting information, a ballot, a proxy[,] and other relevant information.”

CP at 187. The envelope was addressed collectively to all lot owners--for example, the envelope

sent to Brain and Herzog’s house was addressed to “PAUL & VANESSA BRAIN/HERZOG.” CP

at 187. Each envelope contained a single meeting notice and ballot, regardless of the number of

owners of the lot.

Nothing in the meeting notice or ballot was unique or directed at a specific member. The

meeting notices informed members that the annual meetings would be held remotely due to the

COVID-19 pandemic. The notices stated that the board election and other votes would be

conducted via a ballot enclosed in the same envelope. The notice also stated that attendance at the

meeting was “not required to have your vote counted, but the quorum [would] be determined by

proxies and attendees at the Zoom meeting.” CP at 53, 66.

Of the roughly 750 lots in Canterwood, 165 members either attended the 2021 meeting or

were represented by proxies, and 221 votes were cast.

II. DISPUTE ABOUT FRACTIONAL VOTING AND LAWSUIT

Brain ran for a board position in 2020 and was elected. He resigned before the 2021

election. Brain was not on the ballot for a director position in the 2021 election.

4 No. 57716-0-II

The day before the annual meeting in December 2021, Herzog asked Canterwood’s

management company about the right to fractional voting in Canterwood’s governing documents.

A community manager responded that the documents “indicate that multiple owners of the same

lot have the ability to split their vote if they wish,” although no Canterwood member had ever

requested to do so. CP at 60. She explained, “If you wish to proceed with splitting your one vote,

you would need to indicate that in writing to the Association Secretary in advance of your ballot

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