P & A Construction, Inc. v. Township of Woodbridge

838 A.2d 520, 365 N.J. Super. 164, 2004 N.J. Super. LEXIS 2
CourtNew Jersey Superior Court Appellate Division
DecidedJanuary 6, 2004
StatusPublished
Cited by3 cases

This text of 838 A.2d 520 (P & A Construction, Inc. v. Township of Woodbridge) is published on Counsel Stack Legal Research, covering New Jersey Superior Court Appellate Division primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
P & A Construction, Inc. v. Township of Woodbridge, 838 A.2d 520, 365 N.J. Super. 164, 2004 N.J. Super. LEXIS 2 (N.J. Ct. App. 2004).

Opinion

The opinion of the court was delivered by

SKILLMAN, P.J.A.D.

The issue presented by this appeal is whether the 1999 amendments to the Local Public Contracts Law, L. 1999, c. 39, N.J.S.A. 40A:11-21 to -23.2, which contain a new section that makes certain types of bid defects automatic grounds for rejection of a bid, should be construed as an implicit authorization for a local contracting agency to waive any other type of bid defect. We conclude this new section was not intended to change existing law concerning the determination of waivability of bid defects other than the ones set forth therein. We also conclude that the requirement in the bid proposal involved in this case — submission of a certified financial statement — was material and hence not waivable by the contracting agency.

In December 2002, defendant Township of Woodbridge issued a solicitation for bids for road reconstruction work. Attached to the solicitation was a checklist of items bidders were required to submit with their bids. This checklist was divided into two subsections, A and B. The items listed under subsection A included a bid guarantee as required by N.J.S.A. 40A:11-21, a certificate from a surety company, pursuant to N.J.S.A. 40A:11-22, a statement of corporate ownership, pursuant to N.J.S.A. 52:25-24.2, and a listing of subcontractors as required by N.J.S.A. 40A:11-16. At the top of the subsection A checklist, it stated: “Failure to submit the following documents is a mandatory cause for the bid to be rejected (N.J.S.A. 40A:11-23.2).” The items listed under subsection B included a certified financial statement prepared within the last twelve months, a consent of surety as to a labor and material [168]*168payment bond, a non-collusion affidavit and a certificate showing that the bidder owns, leases or controls any necessary equipment. At the top of the subsection B checklist, it stated: “Failure to submit the following documents may be a cause for the bid to be rejected (N.J.S.A. 40A:11-23.1b.).”

Defendant F. Montecalvo Contracting Co. (Montecalvo) submitted the low bid for the road reconstruction work. However, Montecalvo’s bid was not accompanied by “a certified financial statement prepared within the last twelve months,” which was one of the items set forth under subsection B of the checklist. Instead, Montecalvo’s president sent a letter with its bid which stated:

F. Montecalvo Contracting Co., Inc. has been in business since 1976. We have over $5,000,000.00 worth of bonding capacity. Our corporate references should speak for themselves. Should F. Montecalvo Contracting Co., Inc. be the apparent low bidder on the project referenced above, we will submit our company’s current financial statement if necessary. However, we feel that as a small, privately-held corporation, this information is confidential.

Shortly after the bids were opened, plaintiff P & A Construction, Inc. (P & A), the second low bidder, sent a letter to Woodbridge which contended that Montecalvo’s bid was not responsive to the bid proposal because it was not accompanied by the required certified financial statement. P & A asked Wood-bridge to reject Montecalvo’s bid and award the contract to P & A.

Woodbridge denied P & A’s challenge to Monteealvo’s bid by letter dated June 16, 2003, which stated in pertinent part:

[T]he Financial Statement is not one of the “mandatory requirements” set forth in N.J.S.A. 40A:11-23.2. Our “Checklist For Construction” at page C-13 section B states, “Failure to submit the following documents may be a cause for the bid to be rejected.
Like P & A, we have many years of positive experience with Montecalvo and are confident in their ability to meet their contractual obligations. Accordingly, we are not inclined to dismiss their bid for that reason.

P & A then brought this action in lieu of prerogative writs to enjoin Woodbridge from awarding the contract to Monteealvo, [169]*169joining Woodbridge, Montecalvo and Defino Contacting Co.,1 the third low bidder, as defendants. The case was brought before the trial court by order to show cause.

The court concluded in an oral opinion that, under the 1999 amendments to the Local Public Contracts Law, Montecalvo’s failure to submit a certified financial statement with its bid was a waivable requirement:

[I]n public bidding, ... there’s always ... these issues as to what is required and what is not required, and what is waivable and what is not waivable. There is a whole closet full of litigation that went on starting ... back in the early days and going up to in the late '90s. And the statute was amended in 1999. I can only presume that it was amended and that the Legislature was aware of the decisions of the Appellate Division and the Supreme Court dealing with bid documents and what was necessary and what’s waivable and was not waivable. And the statute was amended and there was a statute that sets forth what is absolutely required that can never be waived ... and that is what is included in Part A of the bid documents.
. . [T]hese bid documents went out and everybody had the same documents. And they had requests for certain information and it indicated to them what they wanted. And in one instance it was mandatory, nonwaivable. If you fail to submit documents you don’t get the bid. The next one you can submit them or not submit them. If you don’t submit them you may not get the bid. There’s a risk. Everybody had the same information and had the same opportunity ... to provide the information or not provide it. So I don’t see where there’s any competitive edge.
... They’re either going to submit the documents or not. It’s not mandatory by the statute and the municipality indicates that perhaps they would like to have it. If they don’t have it they can reject the bid.
... If you don’t submit [a certified financial statement] your bid could be rejected. [The bid proposal] doesn’t say that it would but it could be. It may be cause for the bid to be rejected____It’s a waivable matter and the municipality chose to waive it.

Based on this opinion, the trial court entered an order which denied P & A’s application for a preliminary injunction prohibiting the award of the contract to Montecalvo. The court also denied P & A’s application for a stay pending disposition of a motion for [170]*170leave to appeal. We granted P & A leave to appeal and stayed the award of the contract pending the outcome of the appeal.

The essential premise of the trial court’s opinion was that even if a requirement of submission of a certified financial statement with a bid for a local public contract would have been nonwaivable under prior case law, such a requirement is now waivable because it is not one of the items N.J.S.A. 40A:11-23.2 explicitly declares to be mandatory and hence not subject to waiver. Consequently, we first consider whether the requirement of submission of a certified financial statement in Woodbridge’s solicitation for bids was mandatory or optional. We next consider whether a requirement of submission of a certified financial statement would have been waivable by a local contracting agency before the 1999 amendments to the Local Public Contracts Law.

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Bluebook (online)
838 A.2d 520, 365 N.J. Super. 164, 2004 N.J. Super. LEXIS 2, Counsel Stack Legal Research, https://law.counselstack.com/opinion/p-a-construction-inc-v-township-of-woodbridge-njsuperctappdiv-2004.